If you live in Malaysia and want to apply for a short-stay visa for the Netherlands, Denmark or Portugal, find out about the rules and how to apply.
What do I need to do?
- You must submit a passport or other travel document issued within the last 10 years. This must have at least 2 blank pages and be valid for at least another 3 months after the date you intend to leave the Schengen area.
- You must submit a completed and signed visa application form. Each person travelling with you on your travel document must submit their own visa form. Forms for children under the age of 18 need to be signed by a parent or guardian.
- If you are under 18 and are travelling without one or both of your parents or guardians, ask them to sign a consent form. Border guards may ask to see this form when you arrive in the Netherlands.
- In a country where visa applications are processed by an external service provider, your digital photo will be taken at the Visa Application Centre. Have you applied for a visa in the last 59 months? Then you yourself will have to submit a photo with your application. This photo must meet Dutch requirements for passport photos.
- When you submit your application your fingerprints will be taken. These will remain valid for 59 months. Some applicants, such as children under the age of 12, do not need to have their fingerprints taken.
Did you provide biometric data (fingerprints and photo) within the last 59 months prior to your current application? Then you can choose to have someone else submit your application for you. You do not have to appear in person. This also applies if you had your fingerprints taken within the last 59 months for a visa application submitted through another Schengen member state.
How much does a visa cost?
When you apply for a visa at a Dutch embassy or consulate, you must pay a fee. You can find the fee on the fees page. If you apply through an external service provider, such as a visa agency, you will have to pay an extra fee to the provider.
The visa fee shall be waived for applicants belonging to one of the following categories:
- children under 6 years;
- school pupils, students, postgraduate students and accompanying teachers who undertake stays for the purpose of study or educational training;
- researchers travelling for the purpose of carrying out scientific research or participating in a scientific seminar or conference*;
- representatives of non-profit organisations aged 25 years or less participating in seminars, conferences, sports, cultural or educational events organised by non-profit organisations.
*as defined in point (2) of Article 3 of Directive (EU) 2016/801 of the European Parliament and of the Council ( 1 )
How long does it take?
The earliest you can apply is 6 months before you intend to travel. Seafarers can apply 9 months before intended travel date. You should apply no later than 15 working days in advance.
In most cases, you will be informed within 15 calendar days whether your application has been successful. However, it can sometimes take up to 45 days, for example if extra documents are required.
If you’ve applied for a visa for the Netherlands, you can track the status of your application online.
Longer waiting time for visa applications
You may experience longer waiting times to get an appointment. And it may take longer than 15 days to process your application.
This is because more applicants want to travel to the Netherlands after COVID travel restrictions have been eased worldwide.
We are working to expand the number of available appointments and to increase our capacity. We regularly offer new appointment slots, so please keep checking the appointment system.
Plan your trip well in advance. And make sure you have all the documents ready for your appointment.
How will my application be assessed?
Some Schengen member states want to exchange information on visa applicants. This check (known as ‘consultation’) is mandatory for certain nationalities and can take up to 7 days.
The Ministry of Foreign Affairs uses information-supported decision-making to make better, quicker decisions on visa applications. For more information on how your data will be processed, see the privacy statement.
Do not use intermediary agencies
To submit your application, you have to make an appointment via an online appointment system. This system is accessible to everyone. There are intermediary agencies that take advantage of this by retaining appointments and selling them.
We recommend that you make an appointment yourself and that you do not use the service of these intermediaries.
Applying for a visa in this country or region
Schengen and Caribbean visa via VFS Global
The embassy in Kuala Lumpur has outsourced the handling of the Schengen visa applications and applications for the Dutch Caribbean. These visa applications are now handled by the Visa Application Center (VAC) of VFS Global.
Make an appointment for your visa application via the website of VFS Global.
Before making an appointment, please make sure that you meet all requirements and have filled out all necessary documents.
Please note that application at the VAC is only possible if the Netherlands, Portugal or Denmark is the main destination of your journey.
Representation agreement Portugal and Denmark
The Kingdom of the Netherlands has made representation arrangements for short-stay visa applications (for a stay of maximum 90 days per 180 days period) with other Schengen countries.
Residents of Malaysia travelling to Portugal or Denmark can also submit their application via VFS Global.
Those wishing to settle in Portugal or Denmark and wishing to apply for a residence permit should however turn to the nearest embassy of Portugal or Denmark to start the proper procedure.