Applying for a passport or ID card if you live in Ethiopia

Are you a Dutch national living in Ethiopia? And do you want to renew or apply for a Dutch passport or identity card (ID card)? You can do so at the Dutch embassy in Addis Ababa. You can also lodge your application at a Dutch border municipality or at the Schiphol desk.

Due to the coronavirus, the possibilities to apply for a passport or ID card at an embassy or consulate-general are limited. This also applies to applications at an office of an external service provider such as VFS Global.

Step 1: Create your personal checklist

It is important for your passport or ID card application that you bring the correct documents with you. Therefore, per passport or ID card first create a personal checklist for each application.  Then you’ll know what documents to bring.

Note: step 2 shows you whether there are additional document requirements in the country you live in.

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  • You must appear in person to apply for your passport. Someone else is not allowed to do this for you. This also applies to someone under the age of 18. He or she must also be present at the application.
  • You may need to have the original legalised.
  • You may provide documents in Dutch, English, German or French. Abroad and at the passport desk at Schiphol airport in Amsterdam, you may also provide documents from the civil registrar in Spanish. If your documents are in another language, you must have them translated by a sworn translator.
  • You may be asked to provide additional documents.

Once you have completed your checklist, please continue with step 2.

Step 2: Check the additional requirements for Ethiopia

Your documents may need to meet additional requirements in a given country. Below you can find out about the requirements for Ethiopia.

Proof of legal residence

You must provide proof of legal residence in the country where you live. In Ethiopia, you can do this by providing one of the following documents:   

  • a valid visa and supporting documents;
  • a valid residence permit;
  • if you also hold the Ethiopian nationality: a valid Ethiopian passport or ID card.

First application for a passport or ID card

In the Ethiopia names are listed on the local birth certificate as a so-called 'series of names'. See the page Registering a birth in Ethiopia for more information.

First time application of Dutch national of Somali descent

Does the personal checklist mention (step 1) that you need to legalize a document? And do you have a Somalian birth- or marriage certificate? Check the information regarding legalization of documents from Somalia for use in the Netherlands.

Minors with Dutch nationality of Somali descent

Are you applying for a passport for a minor with Dutch nationality of Somali descent? The Embassy will forward the documents for verification to the Netherlands Authorities. You will be informed about the duration of the procedure by letter which you will sign for approval. You will also sign a declaration regarding e-mail communication with the Embassy.

Step 3: Apply at a Dutch border municipality or at Schiphol Airport

If you want to apply for your passport or ID card in the Netherlands, you can do so at one of the Dutch border municipalities or at Schiphol Airport.

Step 4: Apply in Ethiopia

If you want to apply for your passport or ID card in Ethiopia, first make sure you have all the required documents. You can see which documents you need by completing the checklist (step 1). You should also check what additional requirements apply in Ethiopia (step 2). Then you can make an appointment.

Submit a complete application

It is important that you submit a complete passport application form and the correct passport photos at the time of your appointment. It is also important that you arrive on time. In case something is missing or forms are not complete, the embassy cannot assist you. You will need to book a new appointment.

Submitted (original) documents will not be returned.

How do I make an appointment?

You can make an appointment online to visit the embassy in Addis Ababa.

How much will it cost?

You can find the price of a passport or ID card in the overview of consular fees in Ethiopia.

Payments can be made in cash in Ethiopian birr (ETB) or by debit or credit card.

How long will it take?

The Ministry of Foreign Affairs will first determine if you are a Dutch national. If so, you are entitled to a passport or ID card.

Your passport or ID card will be ready in about 3 weeks. You may be asked to provide additional documents to help us assess your application. In that case, the decision period will be extended.

What if I need my passport or ID card in the meantime?

If you need your current passport or ID card while your application is being processed, you can hand it in later, when you come to collect your new one.

How can I track my application?

When you apply for a travel document, you will receive a track & trace code. This allows you to track the status of your application online. You will be informed by email when your document is ready.

Collect your document

You can collect your document from the embassy in Addis Ababa between 14.00 and 15.30 Monday to Thursday and between 11.00 and 12.30 on Fridays. You do not need to make an appointment. First check which days our offices are closed.

What happens to my old passport or ID card?

The embassy will cancel your old passport or ID card and then return it to you.

If your old document contains visas or residence permits that are still valid and you want to keep those pages intact, you should make this known beforehand.


If you have any questions, please contact the embassy in Addis Ababa.