If you want to apply for a Dutch passport or ID card and you live in Sweden, follow this step-by-step plan.
Step 1: Create your personal checklist
Creating a personal checklist will show you what documents you need in order to apply for a passport or ID card. Create a separate checklist for each application. This means one for you and one for your child, for instance.
When you have created your checklist, go to step 2.
Step 2: Check the additional requirements
Your personal checklist (see step 1) will show you that you also need documents from Sweden in order to apply for a Dutch passport or ID card. You can also see whether your documents need to be legalised and translated.
You must prove that you are legally resident in Sweden. You can do this by providing one of the following documents:
- an utdrag om folkbokföringsuppgifter – 120 med alla relationer (extract from the Swedish population register) in English, signed and stamped
- You can obtain this document (personbevis) online on the Swedish Tax Agency (Skatteverket) website. First select the organisation that needs the extract from the drop-down list (Utländsk ambassad / myndighet / annan mottagare) and then the type of certificate required (120 med alla relationer).
- If you cannot apply online you can call Skatteverket on 0771 567 567 (within Sweden) or +46 8 564 851 60 (from outside Sweden).
- If you apply via the website, you will need to log in with your BankID or Mobile BankID. You can then immediately apply for an extract for yourself and print it. If you are applying on behalf of a child, you can only apply for the extract by post. If you do not wish to log in using BankID, you can apply for an extract using the personnummer of the applicant and have it sent to the address where you are registered.
- if you also have Swedish nationality: a valid Swedish passport or ID card. Please note: an ID card issued by the Swedish Tax Agency or a Swedish driving licence is not sufficient to prove you are legally resident in Sweden.
If, according to your personal checklist (step 1), you need to provide a birth certificate, and you were born in Sweden, apply for an extract (personbevis) on the Swedish Tax Agency (Skatteverket) website.
- The type of extract you need is an Utdrag om folkbokföringsuppgifter – 120 med alla relationer.
- For the organisation that needs the extract, select Utländsk ambassad / myndighet / annan mottagare.
- Ensure that the extract is in English, signed and stamped, and bears your name.
If you have a birth certificate or marriage certificate from Sweden, you do not need to have it legalised. You may need to have it translated, however.
If you have other documents from Sweden, or documents from another country, find out if you need to have them legalised.
You can submit documents written in Dutch, English, German or French. If you have documents in Swedish, request a multilingual standard form from the authority that issued your document. You do not need to have this translated. You can find more information on multilingual standard forms on the website of the European Union.
If you cannot get a multilingual standard form, you should have the document translated by a sworn translator. You can find a sworn translator on the Kammarkollegiet website (information in English).
Step 3: Make an appointment
Once you know which documents you need, you can make an appointment in Sweden or the Netherlands. Make a separate appointment for every application you wish to submit.
Appointment in Sweden
Changing or cancelling your appointment
After making an appointment it will be confirmed by email. The email will contain a link you can use to change or cancel your appointment.
Appointment in the Netherlands
You can submit your passport or ID card application at a border municipality in the Netherlands. If you wish to do this, you can skip steps 4 and 5.
Step 4: Go to your appointment
You must submit your passport or ID card application in person. Even applicants under 18 must appear in person.
Bring all the documents on your personal checklist. For every document the checklist will show you whether you need to provide the original and/or a photocopy.
If you needed to have documents legalised and/or translated, bring the legalised and translated versions with you as well.
The overview of consular fees in Sweden tells you how much you will have to pay for a passport or ID card and which payment methods are accepted.
Applying for a passport or ID card at a Dutch border municipality or at Amsterdam Schiphol Airport will cost you less.
No. If you need your current passport or ID card while your application is being processed, you can retain it for the time being.
When do I have to hand in my old passport or ID card?
If you are collecting your new passport or ID card in person, you should hand in your old one when you come to collect it.
If you are having your passport or ID card sent to you, you will need to first send your old one to the embassy or consulate-general. Only then will your new passport or ID card be sent to you. This means that there will be a period when you have no passport or ID card. If you want your old passport or ID card back, inform the embassy or consulate-general.
I have a residence permit or visa in my old passport, what should I do?
If your passport contains visas or a residence permit and you want to keep those pages intact, inform staff of this when you submit your old passport.
Step 5: Collect your passport or ID card or have it sent to you
It usually takes 4 weeks until your passport or ID card is ready. You will be contacted if there are documents missing from your application. In this case, it will take longer than 4 weeks until your passport or ID card is ready. You must collect your new passport or ID card within three months; after three months it will be destroyed.
You can collect your new passport or ID card from the embassy in Stockholm on the following days:
- Monday: 12:00 – 12:30
- Wednesday: 09:00 – 09:30
You do not need to make an appointment but first check which days our offices are closed.
If you have a Swedish driving licence or another Swedish form of identification you can have your new passport or ID card sent to you by registered post. You will need to pay the postage costs yourself.
If you have any questions, please do not hesitate to contact us.