Applying for a Dutch passport or identity card if you live in Germany
If you want to apply for a Dutch passport or ID card and you live in Germany, follow this step-by-step plan.
Step 1: Create your personal checklist
Creating a personal checklist will show you what documents you need in order to apply for a passport or ID card. Create a separate checklist for each application. This means one for you and one for your child, for instance.
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When you have created your checklist, go to step 2.
Step 2: Check the additional requirements
Your personal checklist (see step 1) will show you that you also need documents from Germany in order to apply for a Dutch passport or ID card. You can also see whether your documents need to be legalised and translated.
You must prove that you are legally resident in Germany and show what nationality (or nationalities) you hold. If you are at least 18 years old legal residence in Germany can be demonstrated by means of:
- a recent extract (no older than 1 year) from the population register for your place of residence, bearing your nationality (Erweiterte Meldebescheinigung mit Angabe der Staatsangehörigkeit). You can apply for this document via the municipality where you are registered. It does not need to have been issued recently but the details need to be correct.
If the passport or ID card application is for a child under 18 or a person aged 18 or over who is applying for the first time since turning 18, please provide the following documents:
- a recent (no older than 1 year) extract from the population register for the applicant’s place of residence, bearing their nationality (Erweiterte Meldebescheinigung mit Angabe der Staatsangehörigkeit). You can apply for this document via the municipality where the applicant is registered. It does not need to have been issued recently but the details need to be correct
- an extract from the population register for the applicant’s Dutch parent, bearing their nationality (Erweiterte Meldebescheinigung mit Angabe der Staatsangehörigkeit). You can apply for this document via the municipality where the parent is registered. Give their name when applying.
If you live in Poland, you can prove legal residence by providing one of the following documents:
- a residence permit (zaświadczenie o zarejestrowaniu pobytu obywatela UE)
- proof of registration with your local municipality
- a bank statement or utility bill bearing your address
- proof of payment of municipal taxes
- if you also have Polish nationality: a valid Polish passport or ID card.
- If you are applying for a Dutch passport or ID card for your child for the first time, use their birth certificate as proof of legal residence.
If you have a birth certificate or marriage certificate from Germany, you do not need to have it legalised. Find out more about having documents from Germany legalised.
If you have other documents from Germany, or documents from another country, find out if you need to have them legalised.
You can submit documents written in Dutch, English, German or French. If you have documents in another language, you should have them translated by a sworn translator. You do not need to have multilingual extracts translated. A multilingual extract is a standard form in 9 languages.
Step 3: Make an appointment
Once you know which documents you need, you can make an appointment in Germany, the Netherlands or a neighbouring country. Make a separate appointment for every application you wish to submit.
Appointment in Germany
- Application form (fully completed and signed).
- If you are applying for a passport or ID card for your child: Consent Form (fully completed and signed) including copy of passport of absent parent. The absent parent must also sign and state the date on the copy of the passport.
- All Dutch and foreign passports and ID cards you have (including expired documents)
Make an appointment
Make an appointment online at the Embassy in Berlin
Changing or cancelling your appointment
After making an appointment it will be confirmed by email. The email will contain a link you can use to change or cancel your appointment.
- Application form (fully completed and signed).
- If you are applying for a passport or ID card for your child: Consent Form (fully completed and signed) including copy of passport of absent parent. The absent parent must also sign and state the date on the copy of the passport.
- All Dutch and foreign passports and ID cards you have (including expired documents)
When?
27 November until 1 December 2023
Making an application
- Make an appointment online at the Embassy in Berlin
- Choose 'Other cities in Germany' and then choose 'Munich Passport - ID card'.
- After making your appointment, the embassy will provide you with more information about your appointment and the exact location.
- You can skip steps 4 and 5.
Surcharge
There is an additional fee of € 23,60 per passport or ID card if you apply at this location.
Appointment in the Netherlands
You can submit your passport or ID card application at a border municipality in the Netherlands. If you wish to do this, you can skip steps 4 and 5.
You can submit your passport or ID card application at Amsterdam Schiphol Airport. If you wish to do this, you can skip steps 4 and 5.
Appointment in a neighbouring country
You can also make an appointment at a Dutch embassy in a neighbouring country, such as Switzerland (Bern), Austria (Vienna), Czech Republic (Prague) or Luxembourg. Follow steps 3 to 5 at the neighboring country page to make an appointment. You can skip steps 4 and 5 below.
Step 4: Go to your appointment
You must submit your passport or ID card application in person. Even applicants under 18 must appear in person.
Bring all the documents on your personal checklist. For every document the checklist will show you whether you need to provide the original and/or a photocopy.
If you needed to have documents legalised and/or translated, bring the legalised and translated versions with you as well.
Would you like to have your new passport or ID card sent to you? Please also bring the completed Consent form shipment of (travel) documents with you. Step 5 tells you more about having your new passport or ID card sent to you.
The overview of consular fees in Germany tells you how much you will have to pay for a passport or ID card. You can pay with debit card, Mastercard or Visa. You cannot pay in cash.
Applying for a passport or ID card at a Dutch border municipality or at Amsterdam Schiphol Airport will cost you less.
No. If you need your current passport or ID card while your application is being processed, you can retain it for the time being.
When do I have to hand in my old passport or ID card?
If you are collecting your new passport or ID card in person, you should hand in your old one when you come to collect it.
If you are having your passport or ID card sent to you, you will need to first send your old one to the embassy or consulate-general. Only then will your new passport or ID card be sent to you. This means that there will be a period when you have no passport or ID card. If you want your old passport or ID card back, inform the embassy or consulate-general.
I have a residence permit or visa in my old passport, what should I do?
If your passport contains visas or a residence permit and you want to keep those pages intact, inform staff of this when you submit your old passport.
After you submit your application you will receive a track & trace code to track the status of your application. You will receive an email when your new passport or ID card is ready.
Step 5: Collect your passport or ID card or have it sent to you
It usually takes 4 weeks until your passport or ID card is ready. You will be contacted if there are documents missing from your application In this case, it will take longer than 4 weeks until your passport or ID card is ready. You must collect your new passport or ID card within three months; after three months it will be destroyed.
You can collect your new passport or ID card from the embassy in Berlin from Monday to Friday between 9:00 and 12:30.
You do not need to make an appointment but first check which days our offices are closed.
If you are making your application at the embassy in Berlin and you do not live in the immediate vicinity of Berlin, your new passport or ID card can usually be sent by UPS courier or by registered mail (Einschreiben Eigenhändig/Rückschein). This depends on which document you want to apply for and whether you have a citizen service number (burgerservicenummer (BSN)). Please fill in the Consent form shipment of (travel) documents and take it to your appointment. During your application, it will be determined whether and how your passport or ID card can be sent to you.
Contact
If you have any questions, please do not hesitate to contact us.