Applying for a Dutch passport or identity card if you live in Austria

You must prove that you are legally resident in Austria. You can do this by providing one of the following documents:

• a Meldebestätigung für amtliche Zwecke issued by the Magistrat or the Gemeindeambt in your place of residence. This document must have been issued no more than one year ago
• if you also have Austrian nationality: a valid Austrian passport or ID card.
• If you are applying for a Dutch passport or ID card for your child for the first time, use their birth certificate as proof of legal residence.

If you live in Germany, you can prove legal residence by providing one of the following documents:

• an extract from the population register for your place of residence, bearing your nationality (Erweiterte Meldebescheinigung mit Angabe der Staatsangehörigkeit). You can apply for this document via the municipality where you are registered.
• If you are under 18 an extract from the population register for your Dutch parent, bearing their nationality.
• If you are applying for a Dutch passport or ID card for your child for the first time, use their birth certificate as proof of legal residence.

If you live in Slovakia you can prove legal residence by providing one of the following documents:

• a residence card
• if you also have Slovakian nationality: a valid Slovakian passport or ID card.
• If you are applying for a Dutch passport or ID card for your child for the first time, use their birth certificate as proof of legal residence.

If you have a birth certificate or marriage certificate from Austria, you do not need to have it legalised.

If you have other documents from Austria, or documents from another country, find out if you need to have them legalised.

You can submit documents written in Dutch, English, German or French.

If you have documents in another language, you should have them translated by a sworn translator. You do not need to have multilingual extracts translated. A multilingual extract is a standard form in 9 languages.

• Make an appointment online with the embassy in Vienna

Changing or cancelling your appointment

After making an appointment it will be confirmed by email. The email will contain a link you can use to change or cancel your appointment.

You can also submit your passport or ID card application at a border municipality in the Netherlands or at Amsterdam Schiphol Airport. If you wish to do this, you can skip steps 4 and 5

• Apply for a passport or ID card at a Dutch border municipality
• Apply for a passport or ID card at Amsterdam Schiphol Airport

Bring all the documents on your personal checklist. For every document the checklist will show you whether you need to provide the original and/or a photocopy. Also print out the completed passport application form and bring it with you.

If you needed to have documents legalised and/or translated, bring the legalised and translated versions with you as well.

The overview of consular fees in Austria tells you how much you will have to pay for a passport or ID card and which payment methods are accepted.

Applying for a passport or ID card at a Dutch border municipality or at Amsterdam Schiphol Airport will cost you less.

No. If you need your current passport or ID card while your application is being processed, you can retain it for the time being. 

When do I have to hand in my old passport or ID card?

If you are collecting your new passport or ID card in person, you should hand in your old one when you come to collect it.

If you are having your passport or ID card sent to you, you will need to first send your old one to the embassy or consulate-general. Only then will your new passport or ID card be sent to you. This means that there will be a period when you have no passport or ID card. If you want your old passport or ID card back, inform the embassy or consulate-general.

I have a residence permit or visa in my old passport, what should I do?

If your passport contains visas or a residence permit and you want to keep those pages intact, inform staff of this when you submit your old passport.

After you submit your application you will receive a track & trace code to track the status of your application. You will receive an email when your new passport or ID card is ready.

You can collect your new passport or ID card from the embassy in Vienna on the following days:

• Monday – Thursday: 10:00 – 12:00 and 14:00 – 16:00

You do not need to make an appointment but first check which days our offices are closed.

You can have your new passport sent to you by registered post. To do this, complete the disclaimer form and bring it with you when you submit your application. You will need to pay €6 postage when you submit your application. The postage costs for sending your passport to Germany or Slovakia are €12.

It is normally not possible to have your new ID card sent to you. But double check this when you submit your application.