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Applying for a Dutch passport or identity card if you live in Denmark

If you want to apply for a Dutch passport or ID card and you live in Denmark, follow this step-by-step plan.

Step 1: Create your personal checklist

Creating a personal checklist will show you what documents you need in order to apply for a passport or ID card. Create a separate checklist for each application. This means one for you and one for your child, for instance.

When you have created your checklist, go to step 2.

Step 2: Check the additional requirements

Your personal checklist (see step 1) will show you that you also need documents from Denmark in order to apply for a Dutch passport or ID card.  You can also see whether your documents need to be legalised and translated.

You must prove that you are legally resident in Denmark. You can do this by providing one of the following documents:

  • an extract (registerindsigt) from the population register for your place of residence, stating your nationality.
  • You can apply for one via the Borger website (information in Danish). Choose the option ‘Se de oplysninger, der er registreret om dig i CPR’ and log in with your NemlD (Danish version of DigiD). Download and print the PDF and bring it with you when you submit your application. You do not need to have this document translated.
  • If you do not have a NemID, apply for a certificate of residence (bopælsattest) stating your nationality from your municipality. You normally need to pay for this service. You do not need to have this document translated.
  • If you also have Danish nationality: a valid Danish passport or ID card.
  • If you are applying for a Dutch passport or ID card for your child for the first time, you must provide extracts from the population register (CPR) for both parents and the child’s birth certificate.

If you live in Sweden, you can prove legal residence by providing one of the following documents:

  • an utdrag om folkbokföringsuppgifter – 120 med alla relationer (extract from the Swedish population register) in English, signed and stamped
    • You can obtain this document  (personbevis) online on the Swedish Tax Agency (Skatteverket) website. First select the organisation that needs the extract from the drop-down list (Utländsk ambassad / myndighet / annan mottagare) and then the type of certificate required (120 med alla relationer).
    • If you cannot apply online you can call Skatteverket on 0771 567 567 (within Sweden) or +46 8 564 851 60 (from outside Sweden).
    • If you apply via the website, you will need to log in with your BankID or Mobile BankID. You can then immediately apply for an extract for yourself and print it. If you are applying on behalf of a child, you can only apply for the extract by post. If you do not wish to log in using BankID, you can apply for an extract using the personnummer of the applicant and have it sent to the address where you are registered.
  • if you also have Swedish nationality: a valid Swedish passport or ID card. Please note: an ID card issued by the Swedish Tax Agency or a Swedish driving licence is not sufficient to prove you are legally resident in Sweden.
  • If you are applying for a Dutch passport or ID card for your child for the first time, you should provide extracts from the population register (CPR) for both parents and the child’s birth certificate. 

If you have a birth certificate or marriage certificate from Denmark, you do not need to have it legalised. You may need to have it translated, however.

If you have other documents from Denmark, or documents from another country, find out if you need to have them legalised.

You can submit documents written in Dutch, English, German or French. If you have documents in Danish, request a multilingual standard form from the authority that issued your document. You do not need to have this translated. You can find more information on multilingual standard forms on the website of the European Union.

If you cannot get a multilingual standard form, you should have the documents translated by a sworn translator. 

Birth certificate

Do you have a birth certificate from Denmark? We only accept paper certificates signed and stamped by the issuing authority. A digital version of the birth certificate is not accepted. Apply for abirth certificate in Danish/English so that it does not need to be legalized with an apostille.

Acknowledgement

Are you applying for a passport or ID card for your child? Has the Dutch father acknowledged the child? And are you not married? Then you also need a certificate of acknowledgement. You can apply for the certificate in Danish/English. Please note, you can do this only once. This document does not need to be legalised. See where you can apply for this certificate.

Step 3: Make an appointment

Once you know which documents you need, you can make an appointment in Denmark or the Netherlands. Make a separate appointment for every application you wish to submit.

Appointment in Denmark

Changing or cancelling your appointment

After making an appointment it will be confirmed by email. The email will contain a link you can

Appointment in The Netherlands

You can also submit your passport or ID card application at a border municipality in the Netherlands. If you wish to do this, you can skip steps 4 and 5

You can also submit your passport or ID card application at Amsterdam Schiphol Airport. If you wish to do this, you can skip steps 4 and 5

Step 4: Go to your appointment

You must submit your passport or ID card application in person. Even applicants under 18 must appear in person.

Bring all the documents on your personal checklist. For every document the checklist will show you whether you need to provide the original and/or a photocopy.

If you needed to have documents legalised and/or translated, bring the legalised and translated versions with you as well.

The overview of consular fees in Denmark tells you how much you will have to pay for a passport or ID card and which payment methods are accepted.

Applying for a passport or ID card at a Dutch border municipality or at Amsterdam Schiphol Airport will cost you less.

No. If you need your current passport or ID card while your application is being processed, you can retain it for the time being.

When do I have to hand in my old passport or ID card?

If you are collecting your new passport or ID card in person, you should hand in your old one when you come to collect it.

If you are having your passport or ID card sent to you, we will firts invalidate your old passport or ID-card.This means that there will be a period when you have no valid passport or ID card. If you want your old passport or ID card back, inform the embassy or consulate-general.

I have a residence permit or visa in my old passport, what should I do?

If your passport contains visas or a residence permit and you want to keep those pages intact, inform staff of this when you submit your old passport.

Step 5: Collect your passport or ID card or have it sent to you

You will receive an e-mail when your new passport or ID card is ready. You must collect your new document within 3 months or have it sent to you. After that, it will be destroyed.

On the page How long is the application process for a Dutch passport or ID card abroad you can read more about the processing time of a passport or ID card.

You can collect your new passport or ID card from the embassy in Copenhagen from Monday to Thursday between 09:00 and 12:00.

You do not need to make an appointment but first check which days our offices are closed

You can have your new passport or ID-card sent to you by registered post. You will need to pay DKK 149 in postage costs when you submit your application.

Contact

If you have any questions, please do not hesitate to contact us.