NetherlandsWorldwide

Applying for a Dutch passport or identity card if you live in the Republic of the Congo

If you want to apply for a Dutch passport or ID card and you live in the Republic of the Congo, follow this step-by-step plan.

Step 1: Create your personal checklist

Creating a personal checklist will show you what documents you need in order to apply for a passport or ID card. Create a separate checklist for each application. This means one for you and one for your child, for instance.

When you have created your checklist, go to step 2.

Step 2: Check the additional requirements

Your personal checklist (see step 1) will show you that you also need documents from the Republic of the Congo in order to apply for a Dutch passport or ID card. You can also see whether your documents need to be legalised and translated.

You must prove that you are legally resident in the Republic of the Congo (Congo-Brazzaville). You can do this by providing one of the following documents:

  • a valid visa and supporting documents
  • a valid residence permit
  • a valid passport or ID card issued by your country of residence.

If you are applying for a Dutch passport or ID card for your child for the first time, use their birth certificate as proof of legal residence.

If you have a birth certificate or marriage certificate from the Republic of the Congo, you must have it legalised. Find out more about having documents from the Republic of the Congo legalised.

If you have documents from another country, find out if you need to have them legalised.

You can submit documents written in Dutch, English, German or French. If you have documents in another language, you should have them translated by a sworn translator.

Step 3: Make an appointment

Once you know which documents you need, you can make an appointment in the Democratic Republic of the Congo or the Netherlands. Make a separate appointment for every application you wish to submit.

It is not possible to make an appointment in the Republic of the Congo. Instead, you can go to a Dutch embassy or consulate-general in another country, such as the Democratic Republic of the Congo.

You do not need to make an appointment to visit the embassy in Kinshasa. You can submit your application for a new passport or ID card on Mondays and Wednesdays between 09:00 and 12:00.

You can also submit your passport or ID card application at a border municipality in the Netherlands or at Amsterdam Schiphol Airport. If you wish to do this, you can skip steps 4 and 5

Step 4: Go to your appointment

You must submit your passport or ID card application in person. Even applicants under 18 must appear in person.

Bring all the documents on your personal checklist. For every document the checklist will show you whether you need to provide the original and/or a photocopy.

If you needed to have documents legalised and/or translated, bring the legalised and translated versions with you as well.

The overview of consular fees in the Democratic Republic of the Congo tells you how much you will have to pay for a passport or ID card and which payment methods are accepted.

Applying for a passport or ID card at a Dutch border municipality or at Amsterdam Schiphol Airport will cost you less.

No. If you need your current passport or ID card while your application is being processed, you can retain it for the time being.

When do I have to hand in my old passport or ID card?

If you are collecting your new passport or ID card in person, you should hand in your old one when you come to collect it.

If you are having your passport or ID card sent to you, you will need to first send your old one to the embassy or consulate-general. Only then will your new passport or ID card be sent to you. This means that there will be a period when you have no passport or ID card. If you want your old passport or ID card back, inform the embassy or consulate-general.

I have a residence permit or visa in my old passport, what should I do?

If your passport contains visas or a residence permit and you want to keep those pages intact, inform staff of this when you submit your old passport.

Step 5: Collect your passport or ID card or have it sent to you

You will receive an e-mail when your new passport or ID card is ready. You must collect your new document within 3 months or have it sent to you. After that, it will be destroyed.

On the page How long is the application process for a Dutch passport or ID card abroad you can read more about the processing time of a passport or ID card.

You can collect your new passport or ID card from the embassy in Kinshasa on the following days:

  • Monday: 09:00-12:00
  • Wednesday: 09:00-12:00

You do not need to make an appointment but first check which days our offices are closed.

You can have your new passport sent to the honorary consulate in the Republic of the Congo. As soon as your document arrives at the consulate, you will be contacted and asked to make an appointment to collect it.

It is not possible to have your new ID card sent to you. You can collect your new ID card from the embassy in Kinshasa.

Contact

If you have any questions, please do not hesitate to contact us.