To use a document from Sudan in the Netherlands, you must first have it legalised by the Sudanese Ministry of Foreign Affairs. Then you must have it legalised by the Dutch embassy in Khartoum.
Good to know
- Documents in Arabic must be translated for use in the Netherlands. Follow steps 1 to 3.
- Documents in English do not have to be translated for use in the Netherlands. Follow steps 2 and 3.
- Your document must be original and complete. If it refers to other documents or annexes, these must be included.
Step 1: Having your document translated
If your document is in Arabic, you must have it translated into Dutch, English, French or German by a sworn translator.
- Have the document translated by a sworn translator.
- Have the original and the translation legalised.
Go to step 2.
- Have the original document legalised in Sudan.
- Have the legalised document translated by a sworn translator in the Netherlands. You do not need to have the translation legalised.
You can find a sworn translator on the Legal Aid Council website.
Go to step 2.
Step 2: Legalisation by the Sudanese authorities
Have your document and, if applicable, the translation legalised by the Sudanese Ministry of Foreign Affairs.
Step 3: Legalisation by the Dutch embassy in Khartoum
Have your document and, if applicable, the translation legalised by the Dutch embassy in Khartoum.
The overview of consular fees tells you how much you will have to pay and which payment methods are accepted.
- The embassy will try to legalise your document the same day, but this is not always possible. When you come to your appointment, the embassy will tell you when you can collect your document.
- Legalised documents can be collected on Thursdays between 8.30 and 12.00. You do not need to make an appointment, but first check which days the embassy is closed.
- The embassy does not send documents by post.
Once your document has been legalised it is fit for use in the Netherlands.
It is then also fit for use in Aruba, Curaçao, St Maarten, Bonaire, Saba and St. Eustatius.
Don’t have the document you need?
Find out below where to obtain a document that you need but do not yet have.
You can get an official copy of a birth certificate from the Directorate of Civil Rolls, which is part of the Sudanese Ministry of Interior.
You are a Muslim
You can get a certificate of unmarried status from the Sharia court. The certificate is in Arabic. You can have the certificate translated by the University of Khartoum.
You are not a Muslim
You can get a certificate of unmarried status from the marriage register in your district. The certificate is in English.
Find out from the Sudanese authorities where you can get an official copy of a marriage certificate. To use the official copy in the Netherlands, you will also need to present the original marriage certificate.
You can request a final divorce decree from the court that granted the divorce.
Find out from the Sudanese authorities where you can get an official copy of a death certificate.
If you need to obtain another type of document, find out from the local authorities where you can do that.
Verification of your document in the Netherlands
Legalisation does not prove the authenticity of a document or the truthfulness of its content. A municipality in the Netherlands, the Immigration and Naturalisation Service (IND) or another authority may decide to verify these things. Legalisation of your document simply means that your document bears the correct signature.
How recently must your document have been issued or legalised
Organisations have different requirements for how recently your document must have been issued and legalised. For more information, contact the organisation in the Netherlands requesting the document.
If you have any questions, please do not hesitate to contact us.