To use a document from Rwanda in the Netherlands, you must first have it legalised by the Rwandan Ministry of Justice and the Rwandan Ministry of Foreign Affairs. Then you must have it legalised by the Dutch embassy in Kigali.
Good to know
- Documents in Kinyarwanda must be translated for use in the Netherlands. Follow steps 1 to 3.
- Documents in French or English do not have to be translated for use in the Netherlands. Follow steps 2 and 3.
- Your document must be original and complete. If it refers to other documents or annexes, these must be included.
Step 1: Having your document translated
If your document is in Kinyarwanda, you must have it translated into Dutch, English, French or German by a sworn translator.
- Have the document translated by a sworn translator.
- Have the original and the translation legalised.
Go to step 2.
- Have the original document legalised in Rwanda.
- Have the legalised document translated by a sworn translator in the Netherlands. You do not need to have the translation legalised.
You can find a sworn translator on the Legal Aid Council website.
Go to step 2.
Step 2: Legalisation by the Rwandan authorities
Have your document and, if applicable, the translation legalised by:
- The Office Notarial de Kigali at the Rwandan Ministry of Justice.
- The Rwandan Ministry of Foreign Affairs (Protocol department) in Kigali.
Step 3: Legalisation by the Dutch embassy in Kigali
Have your document and, if applicable, the translation legalised by the Dutch embassy in Kigali.
The overview of consular fees tells you how much you will have to pay and which payment methods are accepted.
- The consular desk is open on Tuesdays and Thursdays. After handing in your document it will be ready the next day that the consular desk is open. The embassy will contact you when your document is ready.
- Legalised documents can be collected by appointment on Tuesdays and Thursdays between 13.30 and 16.30.
- The embassy does not send documents by post.
Once your document has been legalised it is fit for use in the Netherlands.
It is then also fit for use in Aruba, Curaçao, St Maarten, Bonaire, Saba and St Eustatius.
Don’t have the document you need?
Find out below where to obtain a document that you need but do not yet have.
You can get an official copy of a birth certificate (acte de naissance/attestation de naissance), marriage certificate (attestation de mariage) or divorce certificate (acte de divorce) from the municipality (commune) where the event took place.
You can request a certificate of unmarried status (attestation de célibat) from the municipality (commune) where you were born or where you live.
You can get an official copy of a death certificate from the municipality (commune) where the deceased was born.
If you need to obtain another type of document, find out from the local authorities where you can do that.
Help with applying for documents and having them legalised
The Consular Service Centre can assist Dutch nationals with applying for documents and having them legalised in Rwanda.
Verification of your document in the Netherlands
Legalisation does not prove the authenticity of a document or the truthfulness of its content. A municipality in the Netherlands, the Immigration and Naturalisation Service (IND) or another authority may decide to verify these things. Legalisation of your document simply means that your document bears the correct signature.
How recently must your document have been issued or legalised
Organisations have different requirements for how recently your document must have been issued and legalised. For more information, contact the organisation in the Netherlands requesting the document.
If you have any questions, please do not hesitate to contact us.