Applying for a passport or ID card if you live in Sweden
Are you a Dutch national living in Sweden? And do you want to renew or apply for a Dutch passport or identity card (ID card)? You can do so at the Dutch embassy in Stockholm. You can also lodge your application at a Dutch border municipality or at the Schiphol desk.
Residents from Estonia, Latvia and Lithuania can also submit their application to the Dutch embassy in Stockholm.
Due to the corona virus, the possibilities to apply for a passport or ID card at an embassy or consulate-general are limited. This also applies to applications at an office of an external service provider such as VFS Global. Please check the online appointment system to see if it is possible to make an appointment. If no times are available, it is not yet possible to submit an application at the embassy, consulate general or VFS Global. In that case, for the time being you can only submit your application at a number of Dutch border municipalities and at Schiphol.
Step 1: Create your personal checklist
It is important for your passport or ID card application that you bring the correct documents with you. You should therefore create a personal checklist for you or the child you're applying on behalf of. Then you’ll know what documents to bring. Step 2 shows you whether there are additional document requirements in the country you live in.
- You may need to have the original legalised.
- You may provide documents in Dutch, English, German or French. Abroad and at the passport desk at Schiphol airport in Amsterdam, you may also provide documents from the civil registrar in Spanish. If your documents are in another language, you must have them translated by a sworn translator.
- You may be asked to provide additional documents.
- You must appear in person to apply for your passport. Someone else is not allowed to do this for you. This also applies to someone under the age of 18. He or she must also be present at the application.
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Once you have completed your checklist, please continue with step 2.
Step 2: Check the additional requirements for Sweden
Your documents may need to meet additional requirements in a given country. Below you can find out about the requirements for Sweden.
Proof of legal residence
You must provide proof of legal residence in the country where you live.
Residents from Sweden can do this by providing one of the following documents:
- a population registration certificate (personbevis) in English issued by the Swedish Tax Agency (Skatteverket). To obtain this document you can call Skatteverket on 0771 567 567 (from within Sweden) or on +46 8 564 851 60 (from outside Sweden);
you can apply for your document online and have it sent to you by post. Visit Skatteverket's website in English. Go to Individuals and employees/Living in Sweden/Population registration certificate. Under 'Who are you going to submit the certificate to?' choose 'Foreign embassy/government agency/other recipient’ In the final step, you will need to fill in the Swedish personal ID number belonging to the applicant(s);
if you have a BankID or Mobile BankID you can also print out a personbevis via the Skatteverket website;
if you also hold the Swedish nationality: a valid Swedish passport or ID card.
Residents from Estonia can do this by providing one of the following documents:
- an Estonian ID card. At citizenship it should state 'NLD' and at place of birth 'Holland/NLD';
- an English-language extract from the Estonian population register;
- if you also hold the Estonian nationality: an valid Estonian passport or ID card.
Residents from Latvia can do this by providing one of the following documents:
- an extract from the Latvian population register, with the address where you are officially registered;
- a rental agreement of a house or apartment in your name;
- a gas or electricity bill on which your name and address are stated;
- if you work in Latvia: an employer's statement;
- if you also hold the Latvian nationality: a valid Latvian passport or ID card.
Residents of Lithuania can do this by providing one of the following documents:
- an extract from the Lithuanian population register, with the address where you are officially registered;
- if you also hold the Lithuanian nationality: a valid Lithuanian passport or ID card.
Additional information on birth certificates in the event of a first-time application in Sweden
- if the applicant was born in Sweden: a detailed personbevis from Skatteverket's population registration certificate, in English is required. The document should provide information on the applicant's parents;
- if the applicant was born in the Netherlands: the original Dutch birth certificate is required;
- if the applicant was born in a third country: the original birth certificate is required, if necessary legalised and translated by a sworn translator.
Additional information if you got married in Sweden
If you marry in Sweden you are not given a marriage certificate, but a document known in Swedish as a vigselbevis.
First application: legalisation of documents
Does your personal checklist (step 1) state that you must have a document legalised?
- Do you have a document from Sweden? Many documents from the EU that are used in another EU country do not have to be legalised. Check on the page Legalisation of documents from Sweden for use in the Netherlands whether your document should be legalised or not;
- Do you have a document from another country? Then also check whether it should be legalised.
Step 3: Apply at a Dutch border municipality or at Schiphol Airport
Step 4: Apply in Sweden
If you want to apply for your passport or ID card in Sweden, first make sure you have all the required documents. You can see which documents you need by completing the checklist (step 1). You should also check what additional requirements apply in Sweden (step 2). Then you can make an appointment.
How do I make an appointment?
You can make an appointment online to visit the embassy in Stockholm. Due to a limited number of appointments available, we ask you to only make an appointment if the application can no longer be delayed.
How much will it cost?
You can find the price of a passport or ID card in the overview of consular fees in Sweden.
Payment is by debit card only.
How long will it take?
The Ministry of Foreign Affairs will first determine if you are a Dutch national. If so, you are entitled to a passport or ID card.
Your passport or ID card will be ready in about 4 weeks. You may be asked to provide additional documents to help us assess your application. In that case, the decision period will be extended.
What if I need my passport or ID card in the meantime?
If you need your current passport or ID card while your application is being processed, you can hand it in later, when you come to collect your new one.
How can I track my application?
When you apply for a travel document, you will receive a track & trace code. This allows you to track the status of your application online. You will be informed by email when your document is ready.
Collect your document
You can also collect your document from the embassy in Stockholm. This is currently only possible on Tuesdays and Thursdays between 9.00 and 9.30. It is not necessary to make an appointment. Please check for holidays, when the embassy is closed.
We can send your travel document by registered post if you have a Swedish driving license or another official proof of identity. You will have to pay extra for this service. Please note that documents are sent at your own risk. The embassy cannot reimburse you if your travel document gets lost in the post.
What happens to my old passport or ID card?
The embassy will cancel your old passport or ID card and then return it to you.
If your old document contains visas or residence permits that are still valid and you want to keep those pages intact, you should make this known beforehand.
If you have any questions, please contact the embassy in Stockholm.