Applying for a passport or ID card if you live in Nepal
If you are a Dutch national living in Nepal and you want to apply for or renew a Dutch passport or ID card, you can go to a Dutch embassy or consulate-general in another country, such as India. You can also lodge your application at a Dutch border municipality or at the Schiphol desk.
Due to the corona virus, the possibilities to apply for a passport or ID card at an embassy or consulate-general are limited. Please check the online appointment system to see if it is possible to make an appointment. If no times are available, it is not yet possible to submit an application at the embassy or consulate general. In that case, for the time being you can only submit your application at a number of Dutch border municipalities and at Schiphol.
Step 1: Create your personal checklist
It is important for your passport or ID card application that you bring the correct documents with you. You should therefore create a personal checklist for you or the child you're applying on behalf of. Then you’ll know what documents to bring. Step 2 shows you whether there are additional document requirements in the country you live in.
- You may need to have the original legalised.
- You may provide documents in Dutch, English, German or French. Abroad and at the passport desk at Schiphol airport in Amsterdam, you may also provide documents from the civil registrar in Spanish. If your documents are in another language, you must have them translated by a sworn translator.
- You may be asked to provide additional documents.
- You must appear in person to apply for your passport. Someone else is not allowed to do this for you. This also applies to someone under the age of 18. He or she must also be present at the application.
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Once you have completed your checklist, please continue with step 2.
Step 2: Check the additional requirements for Nepal
Your documents may need to meet additional requirements in a given country. Below you can find out about the requirements for India.
Proof of legal residence
You must provide proof of legal residence in the country where you live. In Nepal you can do this by providing one of the following documents:
- a valid visa and supporting documents;
- a valid residence permit;
if you also hold the Nepalese nationality: a valid Nepalese passport or ID card.
If, according to your personal checklist (step 1), you need to get a document legalised, and if your birth certificate or marriage certificate was issued in India, you must have the document legalised .
Step 3: Apply at a Dutch border municipality or at Schiphol Airport
Step 4: Apply in India
If you want to apply for your passport or ID card in India, first make sure you have all the required documents. You can see which documents you need by completing the checklist (step 1). You should also check what additional requirements apply in Nepal (step 2). Then you can make an appointment.
How do I make an appointment?
You can make an online appointment to visit the embassy in New Delhi or the consulate-general in Mumbai.
How much will it cost?
You can find the price of a passport or ID card in the overview of consular fees in India. Payments can only be made in cash, in Indian rupees (INR).
How long will it take?
The Ministry of Foreign Affairs will first determine if you are a Dutch national. If so, you are entitled to a passport or ID card.
Your passport or ID card will be ready in about 3 weeks. You may be asked to provide additional documents to help us assess your application. In that case, the decision period will be extended.
What if I need my passport or ID card in the meantime?
If you need your current passport or ID card while your application is being processed, you can hand it in later, when you come to collect your new one. If your new document is being sent to you by post, you must first send your current passport or ID card to the embassy or consulate-general. Only then will the new document be posted to you.
How can I track my application?
When you apply for a travel document in New Delhi, you will receive a track & trace code. This allows you to track the status of your application online. You will be informed by email when your document is ready.
Collect your document
You can collect your document from the embassy in New Delhi or the consulate-general in Mumbai.
In New Delhi you can do this between 9.00 and 12.00 and between 13.00 and 16.00 Monday to Thursday, and between 9.00 and 14.00 on Fridays. In Mumbai you can do this between 9.00 and 16.00 Monday to Thursday and between 9.00 and 14.00 on Fridays.
You do not need to make an appointment at either location. But first check our closure days.
Have your document sent by post
You can also have your new passport or ID card sent to you by courier or by registered post. You will have to pay the postage charge yourself. At the embassy in New Delhi, the postage charge is INR 500. The consulate-general in Mumbai will charge INR 410 and send your document via Blue Dart. In both cases, you must pay the postage charge when you submit your application.
What happens to my old passport or ID card?
The embassy or consulate-general will cancel your old passport or ID card and then return it to you. If your old document contains visas or residence permits that are still valid and you want to keep those pages intact, you should make this known beforehand.