Legalisation of documents from Indonesia for use in the Netherlands
To use a document from Indonesia in the Netherlands, you must first have it legalised by the Indonesian Ministry of Justice & Human Rights and the Indonesian Ministry of Foreign Affairs. Then you must have it legalised by the Netherlands embassy in Jakarta.
Due to the coronavirus, the possibilities to have foreign documents legalised at an embassy or consulate-general are limited. To see if it is possible to make an appointment, please check the online appointment system (unless otherwise indicated). If no times are available, it is not yet possible. Do you only need to have your documents legalised by the local authorities? Then check with the local authorities if that is possible.
Who can have documents legalised?
Anyone with one or more documents from Indonesia can have them legalised for use in any part of the Kingdom of the Netherlands:
- the European part of the Netherlands
- St Eustatius
- St Maarten
Requirements for your document
Your document must be original and complete. If the document refers to other documents or annexes, these must be included.
Translation of your document
If your document is not in English, French, German or Dutch you might need to have it translated. The following rules apply:
- Your document must be translated by a sworn translator.
- It must be translated into English, French, German or Dutch.
- If the sworn translator is registered outside the Netherlands, you must also have the translation legalised.
Which documents do not need to be legalised?
Original civil status records issued before 27 December 1949 do not need to be legalised. You can have your record entered into the Register of Births, Deaths, Marriages and Registered Partnerships at the municipality of The Hague’s Foreign Documents Department (Afdeling Landelijke Taken).
Former Dutch New Guinea
Original civil status records issued before 1 October 1962 do not need to be legalised. You can have your record entered into the Register of Births, Deaths, Marriages and Registered Partnerships at the municipality of The Hague’s Foreign Documents Department (Afdeling Landelijke Taken).
Many records from the former Dutch New Guinea from the period 1946 to 1962 are kept at the National Archives in The Hague. You can get an official copy by sending an email to email@example.com. Give your full name, and date and place of birth.
Which documents can be legalised?
You can have various documents legalised, such as diplomas and certificates. The most common documents are extracts from civil status records:
- an official copy of a birth certificate
- an official copy of a divorce certificate
- an official copy of a death certificate
- declaration of marital status
Ask the Indonesian authorities where you can get these documents.
Declaration of marital status
For all Indonesian nationals
Get a declaration from the head of your community or neighbourhood (lurah, ketua rukun tetangga or ketua rukun warga) stating that you are unmarried. You can only do this if you are an Indonesian national. You must then have this declaration signed by the district head (camat).
Hand in the signed declaration at the Office of Religious Affairs (Kantor Urusan Agama (KUA)). You will receive a valid certificate of unmarried status.
Hand in the signed declaration at the civil status records office. You will receive a valid certificate of unmarried status.
Official copy of a marriage certificate
When you got married, you received a marriage book from the Office of Religious Affairs (Kantor Urusan Agama (KUA)). This marriage book is your marriage certificate.
You need to have the marriage book legalised by the Indonesian Ministry of Religious Affairs first and then by the Indonesian Ministry of Justice & Human Rights and the Indonesian Ministry of Foreign Affairs.
You can get an official copy of a marriage certificate from the civil status records office.
Civil status records offices
Civil status records offices have different names in different provinces and cities. The following authorities issue original and valid documents:
- Kantor Dinas Kependudukan dan Pencatatan Sipil
- Kantor Pendaftaran Penduduk Dan Catatan Sipil
- Dinas Kependudukan
- Tenaga Kerja Dan Social
- Dinas Tenaga Kerja
- Mobilitas Dan Pendaftaran Penduduk
Where can you have your documents legalised?
First have your document legalised by the Indonesian Ministry of Law & Human Rights. Then have it legalised by the Indonesian Ministry of Foreign Affairs. Finally, after having made an appointment, take your document to the Netherlands embassy in Jakarta to have it legalised again.
After these legalisation procedures, you can use your document in the Kingdom of the Netherlands.
How much will it cost?
Please check the overview of the consular fees for the costs and payment method.
Assistance from the CDC in The Hague
In certain cases the Consular Service Centre (CDC) can help Dutch nationals apply for documents or have documents legalised in Indonesia.
Applying for documents in Indonesia often takes a long time and is not always possible.
Verification of your document
The stamp or sticker on your document means only that the correct signature is on your document. Legalisation does not prove that the content is correct or that the document is authentic. A municipality in the Netherlands, the Immigration and Naturalisation Service (IND) or another authority may decide to check this.