Applying for a passport or ID card if you live in Finland
Are you a Dutch national living in Finland? And do you want to renew or apply for a Dutch passport or identity card (ID card)? You can do so at the Netherlands embassy in Helsinki. You can also lodge your application at a Dutch border municipality or at the Schiphol desk.
Due to the corona virus, the possibilities to apply for a passport or ID card at an embassy or consulate-general are limited. This also applies to applications at an office of an external service provider such as VFS Global. Please check the online appointment system to see if it is possible to make an appointment. If no times are available, it is not yet possible to submit an application at the embassy, consulate general or VFS Global. In that case, for the time being you can only submit your application at a number of Dutch border municipalities and at Schiphol.
Step 1: Create your personal checklist
It is important for your passport or ID card application that you bring the correct documents with you. Therefore, per passport or ID card first create a personal checklist for each application. Then you’ll know what documents to bring. Step 2 shows you whether there are additional document requirements in the country you live in.
- You must appear in person to apply for your passport. Someone else is not allowed to do this for you. This also applies to someone under the age of 18. He or she must also be present at the application.
- You may need to have the original legalised.
- You may provide documents in Dutch, English, German or French. Abroad and at the passport desk at Schiphol airport in Amsterdam, you may also provide documents from the civil registrar in Spanish. If your documents are in another language, you must have them translated by a sworn translator.
- You may be asked to provide additional documents.
If no checklist is being displayed, try again later. Or try reloading the page or opening it in a different browser.
Once you have completed your checklist, please continue with step 2.
Step 2: Check the additional information regarding Finland
Your documents may need to meet additional requirements in a given country. Below you can find out about the additional information regarding Finland.
Proof of legal residence
You must provide proof of legal residence in the country where you live. In Finland, you can do this by providing one of the following documents:
- a recent extract from the Finnish population information system, in English, stating your nationality. In Finnish this is called a ‘Virkatodistus’, in English an ‘extract from the population information system’. If the applicant is under 18, the extract should include the annotations ‘parents + custodians’.
- A summary of your personal data via Suomi.fi.
if you also hold the Finnish nationality: a valid Finnish passport or ID card.
Applicants from Estonia can do this by providing the following document:
- a valid Estonian ID card that says 'citizenship: NLD' on the front and 'place of birth: Holland / NLD' on the back;
- if you also hold the Estonian nationality: an Estonian passport or ID card.
Requesting an extract from the population information system
You can get an extract - for a fee - from any service location from the Digital and Population Data Services Agency (former Maistraatti). You can also request an extract by emailing: firstname.lastname@example.org.
Since 1 January 2020 it is possible to get your personal data online - for free - via Suomi.fi. It should be a summary of your key personal and address data. (This will be partly in Finnish and that is no problem.)
First-time application: legalisation of documents
Does your personal checklist (step 1) state that you must have a document legalised?
Do you have a document from Finland? Usually the document doesn't need to be legalised. (no apostille is needed)
Do you have a multilingual extract from the Civil Registry in Estonia? Then this document does not need to be legalised. You can use this document directly for the application of your passport or ID card.
Do you have a document from another country? Then check whether it should be legalised.
Step 3: Apply at a Dutch border municipality or at Schiphol Airport
Step 4: Apply in Finland
If you want to apply for your passport or ID card in Finland, first make sure you have all the required documents. You can see which documents you need by completing the checklist (step 1). You should also check what additional information applies to Finland (step 2). Then you can make an appointment.
How do I make an appointment?
You can make an appointment using the online appointment system to visit the embassy in Helsinki.
How much will it cost?
You can find the price of a passport or ID card in the overview of consular fees in Finland. Payment is by debit card only.
How long will it take?
The Ministry of Foreign Affairs will first determine if you are a Dutch national. If so, you are entitled to a passport or ID card.
Your passport or ID card will be ready in about 3 weeks. You may be asked to provide additional documents to help us assess your application. In that case, the decision period will be extended.
What if I need my passport or ID card in the meantime?
If you need your current passport or ID card while your application is being processed, you can hand it in later, when you come to collect your new one. If your new document is being sent to you by post, you must first send your current passport or ID card to the embassy. Only then will the new document be posted to you.
How can I track my application?
When you apply for a travel document, you will receive a track & trace code. This allows you to track the status of your application online. You will be informed by email when your document is ready.
Collect your document
You will need to make an appointment to collect your travel document from the embassy in Helsinki.
Have your document sent by post
You can also have your new passport or ID card sent to you by registered post (Posti). You will have to pay the postage charge yourself
What happens to my old passport or ID card?
The embassy will cancel your old passport or ID card and then return it to you. If your old document contains visas or residence permits that are still valid and you want to keep those pages intact, you should make this known beforehand.
If you have any questions, please contact the embassy in Helsinki.