Applying for a passport or ID card if you live in Estonia
If you are a Dutch national living in Estonia and you want to apply for or renew a Dutch passport or ID card, you can go to a Dutch embassy or consulate-general in another country, such as Finland. You can also lodge your application at a Dutch border municipality or at the Schiphol desk.
Due to the coronavirus, the possibilities to apply for a passport or ID card at an embassy or consulate-general are limited. This also applies to applications at an office of an external service provider such as VFS Global.
New ID card
From 2 August 2021, all ID cards issued to Dutch nationals aged 12 and older will include copies of two of their fingerprints and a QR code with their citizen service number (BSN). You should know:
- Until 12 July 2021 inclusive, it will still be possible to apply for an ID card in the current format.
- From 13 July to 1 August 2021 inclusive, for technical reasons, it will not be possible to apply for an ID card at an embassy or consulate-general. If you need to apply for a travel document before 2 August, you can apply for a passport.
- From 2 August 2021, applicants will receive an ID card in the new format. Please note: when you apply, you will have to have your fingerprints taken. This will require you to come to the embassy or consulate-general in person.
Step 1: Create your personal checklist
It is important for your passport or ID card application that you bring the correct documents with you. Therefore, per passport or ID card first create a personal checklist for each application. Then you’ll know what documents to bring.
Note: step 2 shows you whether there are additional document requirements in the country you live in.
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- You must appear in person to apply for your passport. Someone else is not allowed to do this for you. This also applies to someone under the age of 18. He or she must also be present at the application.
- You may need to have the original legalised.
- You may provide documents in Dutch, English, German or French. Abroad and at the passport desk at Schiphol airport in Amsterdam, you may also provide documents from the civil registrar in Spanish. If your documents are in another language, you must have them translated by a sworn translator.
- You may be asked to provide additional documents.
Once you have completed your checklist, please continue with step 2.
Step 2: Check the additional requirements for Estonia
Your documents may need to meet additional requirements in a given country. Below you can find out about the requirements for Estonia
Proof of legal residence
You must provide proof of legal residence in the country where you live.
In Estonia you can do this by providing one of the following documents:
- a valid Estonian ID card that says “citizenship: NLD” on the front and “place of birth: Holland / NLD” on the back;
- if you also hold the Estonian nationality: an Estonian passport or ID card.
First-time application: legalisation of documents
Do you have a multilingual extract from the Civil Registry in Estonia? Then this document does not need to be legalised. You can use this document directly for the application of your passport or ID card.
Do you have a document from another country? Then also check whether it should be legalised.
Step 3: Apply at a Dutch border municipality or at Schiphol Airport
Step 4: Apply in Finland
If you want to apply for your passport or ID card in Finland, first make sure you have all the required documents. You can see which documents you need by completing the checklist (step 1). You should also check what additional requirements apply in Estonia (step 2). Then you can make an appointment.
How do I make an appointment?
You can make an apointment using the online appointment system to visit the embassy in Helsinki.
How much will it cost?
You can find the price of a passport or ID card in the overview of consular fees in Finland. Payment is by debit card only.
How long will it take?
The Ministry of Foreign Affairs will first determine if you are a Dutch national. If so, you are entitled to a passport or ID card.
Your passport or ID card will be ready in about 3 weeks. You may be asked to provide additional documents to help us assess your application. In that case, the decision period will be extended.
What if I need my passport or ID card in the meantime?
If you need your current passport or ID card while your application is being processed, you can hand it in later, when you come to collect your new one. If your new document is being sent to you by post, you must first send your current passport or ID card to the embassy. Only then will the new document be posted to you.
How can I track my application?
When you apply for a travel document, you will receive a track & trace code. This allows you to track the status of your application online. You will be informed by email when your document is ready.
Collect your document
You will need to make an appointment to collect your travel document from the embassy in Helsinki.
Have your document sent by post
You can also have your new passport sent to you by registered post (Posti). You will have to pay the postage charge yourself.
Your new identity card will not be sent by post. You should collect it at the embassy in Helsinki.
What happens to my old passport or ID card?
The embassy will cancel your old passport or ID card and then return it to you.
If your old document contains visas or residence permits that are still valid and you want to keep those pages intact, you should make this known beforehand.
If you have any questions, please contact the embassy in Helsinki.