Applying for a passport or identity card if you live in Spain

You must prove that you are legally resident in Spain. You can do this by providing one of the following documents:

• proof of registration from your municipality (certificado de empadronamiento)
• a valid visa and supporting documents
• proof of registration for European Union citizens (certificado de registro de ciudadano de la Unión): you can request this from an Oficina de Extranjeria or police station (Comisaría de Policía) 
• if you also have Spanish nationality: a valid Spanish passport or ID card.

If you are applying for a Dutch passport or ID card for your child for the first time, use their birth certificate as proof of legal residence.

If, according to your personal checklist (step 1), you need to provide a birth certificate, and you were born in Spain, you should request a certificado literal de nacimiento.

If you have a birth certificate or marriage certificate from Spain, you do not need to have it legalised.

If you have other documents from Spain, or documents from another country, find out if you need to have them legalised.

You can submit documents written in Dutch, English, German or French. If you have documents in Spanish, apply for multilingual extracts. A multilingual extract is a standard form in 9 languages. You do not need to have it translated.

If you cannot get a multilingual extract, request a multilingual standard form from the authority that issued your document. You do not need to have this translated. You can find more information on multilingual standard forms on the website of the European Union.

If you cannot obtain a multilingual extract or standard form, you should have your documents translated by a sworn translator.

Make an appointment online with the embassy in Madrid (in Spanish)

Changing or cancelling your appointment

After making an appointment it will be confirmed by email. The email will contain a link you can use to change or cancel your appointment.

When?

17 until 21 October 2022

Making an application

• Make an appointment online with the embassy in Madrid (information in Spanish)
• Choose ‘Travel document, location other than embassy’.
  If the appointment system says ‘no appointments available’ it means that all available slots have already been booked.
• After making your appointment, the embassy will provide you with more information about your appointment and the exact location.
• You can skip steps 4 and 5.

Surcharge

There is an additional fee of € 23 if you apply for a passport or ID card at this location.

When?

14 until 18 November 2022

Making an application

• Make an appointment online with the embassy in Madrid (information in Spanish)
• Choose ‘Travel document, location other than embassy’.
  If the appointment system says ‘no appointments available’ it means that all available slots have already been booked.
• After making your appointment, the embassy will provide you with more information about your appointment and the exact location.
• You can skip steps 4 and 5.

Surcharge

There is an additional fee of € 23 if you apply for a passport or ID card at this location.

You can submit your passport or ID card application at a border municipality in the Netherlands. If you wish to do this, you can skip steps 4 and 5.

• Apply for a passport or ID card at a Dutch border municipality

You can submit your passport or ID card application at Amsterdam Schiphol Airport. If you wish to do this, you can skip steps 4 and 5.

• Apply for a passport or ID card at Amsterdam Schiphol Airport

Bring all the documents on your personal checklist. For every document the checklist will show you whether you need to provide the original and/or a photocopy.

If you needed to have documents legalised and/or translated, bring the legalised and translated versions with you as well.

The overview of consular fees in Spain tells you how much you will have to pay for a passport or ID card and which payment methods are accepted.

Applying for a passport or ID card at a Dutch border municipality or at Amsterdam Schiphol Airport will cost you less.

No. If you need your current passport or ID card while your application is being processed, you can retain it for the time being.

When do I have to hand in my old passport or ID card?

If you are collecting your new passport or ID card in person, you should hand in your old one when you come to collect it.

If you are having your passport or ID card sent to you, you will need to first send your old one to the embassy or consulate-general. Only then will your new passport or ID card be sent to you. This means that there will be a period when you have no passport or ID card. If you want your old passport or ID card back, inform the embassy or consulate-general.

I have a residence permit or visa in my old passport, what should I do?

If your passport contains visas or a residence permit and you want to keep those pages intact, inform staff of this when you submit your old passport.

After you submit your application you will receive a track & trace code to track the status of your application. You will receive an email when your new passport or ID card is ready.

You can collect your new passport or ID card from the embassy in Madrid from Monday to Friday between 09.00 and 09.30.

You do not need to make an appointment but first check which days our offices are closed.

You can have your new passport sent to you by courier (MRW).

It is normally not possible to have your new ID card sent to you. But double check this when you submit your application.