Applying for a passport or ID card if you live in Vanuatu
If you are a Dutch national living in Vanuatu and you want to apply for or renew a Dutch passport or ID card, you can go to a Dutch embassy or consulate-general in another country, such as Australia. You can also lodge your application at a Dutch border municipality or at the Schiphol desk.
Due to the corona virus, the possibilities to apply for a passport or ID card at an embassy or consulate-general are limited. This also applies to applications at an office of an external service provider such as VFS Global. Please check the online appointment system to see if it is possible to make an appointment. If no times are available, it is not yet possible to submit an application at the embassy or consulate general. In that case, for the time being you can only submit your application at a number of Dutch border municipalities and at Schiphol.
Step 1: Create your personal checklist
It is important for your passport or ID card application that you bring the correct documents with you. You should therefore create a personal checklist for you or the child you're applying on behalf of. Then you’ll know what documents to bring. Step 2 shows you whether there are additional document requirements in the country you live in.
- You may need to have the original legalised.
- You may provide documents in Dutch, English, German or French. Abroad and at the passport desk at Schiphol airport in Amsterdam, you may also provide documents from the civil registrar in Spanish. If your documents are in another language, you must have them translated by a sworn translator.
- You may be asked to provide additional documents.
- You must appear in person to apply for your passport. Someone else is not allowed to do this for you. This also applies to someone under the age of 18. He or she must also be present at the application.
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Once you have completed your checklist, please continue with step 2.
Step 2: Check the additional requirements for Vanuatu
Depending on your country of residence, additional document requirements may apply. Below you can find out about the requirements for Vanuatu.
Proof of legal residence
You must provide proof of legal residence in the country where you live. In Vuanatu you can do this by providing one of the following documents:
- a residence permit;
- if you also hold the nationality of your country of residence: a valid passport or ID card of Vanuatu.
If you have never previously held a Dutch passport or ID card, and you are bringing with you a birth certificate or marriage certificate that was issued in Vanuatu, you must have the document legalised with an apostille stamp.
Do you have a document from another country? Then check whether it needs to be legalised.
Step 3: Apply at a Dutch border municipality or at Schiphol Airport
Step 4: Apply in Australia
If you want to apply for your passport or ID card in Australia, first make sure you have all the required documents. You can see which documents you need by completing the checklist (step 1). You should also check what additional requirements apply in your residence country (step 2). Then you can make an appointment.
How do I make an appointment?
Appointment at the consulate-general in Sydney
In Australia you can apply for travel documents at the consulate-general in Sydney, by appointment only. You can make an appointment online.
Appointment at other locations
The consular team from Sydney will visit Brisbane on October 21 and 22. You can book your appointment online (only) from September 23, 12:00 PM (AEST). You can find more information here.
Appointment at VFS Global in Perth
From November 6, 2019, you can also apply for a Dutch passport or ID card at the VFS Global office in Perth. VFS Global is an external service provider. For each application, VFS Global charges an additional standard service fee on top of the normal passport or ID card fee. VFS Global will send your application to the Ministry of Foreign Affairs in the Netherlands, where it will be processed. As soon as it is possible to make an appointment, you can do so via a link on this page.
How much will it cost?
You can find the price of a passport or ID card in the overview of consular fees in Australia.
You can pay by debit or credit card or with Eftpos. We do not accept cash or personal cheques.
How long will it take?
The Ministry of Foreign Affairs will first determine if you are a Dutch national. If so, you are entitled to a passport or ID card.
Your passport or ID card will be ready in about 4 weeks. You may be asked to provide additional documents to help us assess your application. If so, it may take up to 8 weeks for you to receive your passport or ID card.
What if I need my passport or ID card in the meantime?
If you need your current passport or ID card while your application is being processed, you can hand it in later, when you come to collect your new one. If your new document is being sent to you by post, you must first send your current passport or ID card to the consulate-general. Only then will the new document be posted to you.
How can I track my application?
When you apply for a travel document, you will receive a track & trace code. This allows you to track the status of your application online status of your application online. You will be informed by email when your document is ready.
Collect your document
You can collect your document from the consulate-general in Sydney:
- between 09.00 and 12.00 Monday and Friday
- between 09.00 and 13.00 on Tuesday, Wednesday and Thursday.
You do not need to make an appointment. First check which days our offices are closed.
Have your document sent by post
You can also have your new passport or ID card sent to you by registered post.
You should provide a pre-paid, self-addressed A4 envelope when you submit your application. The envelope must be suitable for registered post and for signature on delivery. It should hold no more than 4 passports. If you need to submit more, please provide additional envelopes. Other types of envelope will not be accepted. Your document is sent to you at your own risk. You will have to pay the postage charge yourself.
If you want to have your passport sent via express post, we advise you to purchase an express post envelope at Australia post. Please make sure that it has a " signature on delivery" sticker.
What happens to my old passport or ID card?
The consulate will cancel your old passport or ID card and then return it to you.
If your old document contains visas or residence permits that are still valid and you want to keep those pages intact, you should make this known beforehand.
Contact If you have any questions, please contact the consulate-general in Sydney.