Applying for a passport or ID card if you live in South Africa
Are you a Dutch national living in South Africa? And do you want to renew or apply for a Dutch passport or identity card (ID card)? You can do so at the Dutch embassy in Pretoria or the consulate-general in Cape Town. You can also lodge your application at a Dutch border municipality or at the Schiphol desk.
Due to the coronavirus, the possibilities to apply for a passport or ID card at an embassy or consulate-general are limited. This also applies to applications at an office of an external service provider such as VFS Global. To see if it is possible to make an appointment, please check the online appointment system (unless otherwise indicated). If no times are available, it is not yet possible to submit an application at the embassy, consulate general or VFS Global. In that case, for the time being you can only submit your application at a number of Dutch border municipalities and at Schiphol.
Step 1: Create your personal checklist
It is important for your passport or ID card application that you bring the correct documents with you. Therefore, per passport or ID card first create a personal checklist for each application. Then you’ll know what documents to bring.
Note: step 2 shows you whether there are additional document requirements in the country you live in.
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- You must appear in person to apply for your passport. Someone else is not allowed to do this for you. This also applies to someone under the age of 18. He or she must also be present at the application.
- You may need to have the original legalised.
- You may provide documents in Dutch, English, German or French. Abroad and at the passport desk at Schiphol airport in Amsterdam, you may also provide documents from the civil registrar in Spanish. If your documents are in another language, you must have them translated by a sworn translator.
- You may be asked to provide additional documents.
Once you have completed your checklist, please continue with step 2.
Step 2: Check the additional requirements for South Africa
Your documents may need to meet additional requirements in a given country. Below you can find out about the requirements for South Africa.
Proof of legal residence
You must provide proof of legal residence in the country where you live. If you reside in South Africa, Namibia, Botswana or Lesotho, you can do this by providing one of the following documents:
- a valid visa and supporting documents;
- a valid residence permit;
- a valid identity document of the country you reside in.
If, according to your personal checklist (step 1), you need to get a document legalised, and if your birth certificate or marriage certificate was issued in South Africa, you must have the document legalised with an apostille.
Step 3: Apply at a Dutch border municipality or at Schiphol Airport
Step 4: Apply in South Africa
If you want to apply for your passport or ID card in South Africa, first make sure you have all the required documents. You can see which documents you need by completing the checklist (step 1). You should also check what additional requirements apply in South Africa (step 2). Then you can make an appointment.
How do I make an appointment?
You can make an appointment online to visit the embassy in Pretoria or the consulate-general in Cape Town.
How much will it cost?
You can find the price of a passport or ID card in the overview of consular fees in South Africa.
Payments can be made by debit or credit card in South African rand (ZAR). It is not possible to make payments with American Express or Diners Club cards.
How long will it take?
The Ministry of Foreign Affairs will first determine if you are a Dutch national. If so, you are entitled to a passport or ID card.
Your passport or ID card will be ready in about 3 weeks. You may be asked to provide additional documents to help us assess your application. In that case, the decision period will be extended.
What if I need my passport or ID card in the meantime?
If you need your current passport or ID card while your application is being processed, you can hand it in later, when you come to collect your new one.
How can I track my application?
When you apply for a travel document, you will receive a track & trace code. This allows you to track the status of your application online. You will be informed by email when your document is ready.
Collect your document
You can collect your document from the embassy in Pretoria between 10.00 and 12.00 Monday to Thursday. You can collect your document from the consulate-general in Cape Town between 9.00 and 12.00 Monday to Friday. You do not need to make an appointment. First check which days our offices are closed.
The embassy in Pretoria does not sent travel documents by post.
What happens to my old passport or ID card?
The embassy or consulate will cancel your old passport or ID card and then return it to you.
If your old document contains visas or residence permits that are still valid and you want to keep those pages intact, you should make this known beforehand.