Applying for a passport or ID card if you live in Portugal
Are you a Dutch national living in Portugal? And do you want to renew or apply for a Dutch passport or identity card (ID card)? You can do so at the Netherlands embassy in Lisbon. You can also lodge your application at a Dutch border municipality or at the Schiphol desk.
Due to the corona virus, the possibilities to apply for a passport or ID card at an embassy or consulate-general are limited. This also applies to applications at an office of an external service provider such as VFS Global. Please check the online appointment system to see if it is possible to make an appointment. If no times are available, it is not yet possible to submit an application at the embassy, consulate general or VFS Global. In that case, for the time being you can only submit your application at a number of Dutch border municipalities and at Schiphol.
Step 1: Create your personal checklist
It is important for your passport or ID card application that you bring the correct documents with you. You should therefore create a personal checklist for you or the child you're applying on behalf of. Then you’ll know what documents to bring. Step 2 shows you whether there are additional document requirements in the country you live in.
- You may need to have the original legalised.
- You may provide documents in Dutch, English, German or French. Abroad and at the passport desk at Schiphol airport in Amsterdam, you may also provide documents from the civil registrar in Spanish. If your documents are in another language, you must have them translated by a sworn translator.
- You may be asked to provide additional documents.
- You must appear in person to apply for your passport. Someone else is not allowed to do this for you. This also applies to someone under the age of 18. He or she must also be present at the application.
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Once you have completed your checklist, please continue with step 2.
Step 2: Check the additional requirements for Portugal
Your documents may need to meet additional requirements in a given country. Below you can find out about the requirements for Portugal.
Proof of legal residence
You must provide proof of legal residence in the country where you live. Dutch nationals who have lived in Portugal for longer than 5 years can do this by providing one of the following documents:
- a valid residence permit (Certificado de Registo de Cidadão da União Europeia/Autorização de Residência). You can apply to the governing body (Câmara Municipal) of the municipality where you live for a Certificado. You can request an autorização de residência from the Portuguese Immigration Service (Serviço de Estrangeiros e Fronteiras (SEF));
- an extract from the Portuguese population register showing that you do not appear in the register. This can be obtained from the Conservatória dos Registos Centrais in Lisbon. The contact details are:
Rua Rodrigo da Fonseca n° 198 – 202
Tel: +351 (0)21 381 7600
Fax: +351 (0)21 381 7698
if you also hold the Portugese nationality: a valid Portugese passport or ID card.
First-time application: legalisation of documents
If, according to your personal checklist (step 1), you need to get a document legalised, and the multilingual extract of your birth certificate or marriage certificate was issued in Portugal, legalisation is not necessary. You can use these documents to apply for a passport or ID card.
Do you have a document from another country? Then check whether it needs to be legalised.
Step 3: Apply at a Dutch border municipality or at Schiphol Airport
Step 4: Apply in Portugal
If you want to apply for your passport or ID card in Portugal, first make sure you have all the required documents. You can see which documents you need by completing the checklist (step 1). You should also check what additional requirements apply in Portugal (step 2). Then you can make an appointment.
How do I make an appointment?
You can make an appointment online to visit the embassy in Lisbon.
How much will it cost?
You can find the price of a passport or ID card in the overview of consular fees in Portugal.
The Dutch embassy in Lisbon has a preference for debit or credit card payments. If you cannot make a card payment, you may pay in cash, in euros (EUR).
Please be aware that your bank may charge you for paying by bank card or credit card. These charges are not included in the fees for consular services.
How long will it take?
The Ministry of Foreign Affairs will first determine if you are a Dutch national. If so, you are entitled to a passport or ID card.
Your passport or ID card will be ready in about 3 weeks. You may be asked to provide additional documents to help us assess your application. In that case, the decision period will be extended.
What if I need my passport or ID card in the meantime?
If you need your current passport or ID card while your application is being processed, you can hand it in later, when you come to collect your new one. If your new document is being sent to you by post, you must first send your current passport or ID card to the embassy. Only then will the new document be posted to you.
How can I track my application?
When you apply for a travel document, you will receive a track & trace code. This allows you to track the status of your application online. You will be informed by email when your document is ready.
Collect your document
You can collect your document from the embassy in Lisbon between 9.30 and 12.30 Monday, Wednesday and Friday. You do not need to make an appointment. First check which days our offices are closed.
Have your document sent by post
You can also have your new passport or ID card sent to you by courier (CTT). You will have to pay the postage charge yourself when you submit your application.
What happens to my old passport or ID card?
The embassy will cancel your old passport or ID card and then return it to you.
If your old document contains visas or residence permits that are still valid and you want to keep those pages intact, you should make this known beforehand.
If you have any questions, please contact the embassy in Lisbon.