Applying for a passport or ID card if you live in Mongolia
If you are a Dutch national living in Mongolia and you want to apply for or renew a Dutch passport or ID card, you can go to a Dutch embassy or consulate-general in another country, such as China. You can also lodge your application at a Dutch border municipality or at the Schiphol desk.
Due to the coronavirus, the possibilities to apply for a passport or ID card at an embassy or consulate-general are limited. This also applies to applications at an office of an external service provider such as VFS Global.
Step 1: Create your personal checklist
It is important for your passport or ID card application that you bring the correct documents with you. Therefore, per passport or ID card first create a personal checklist for each application. Then you’ll know what documents to bring.
Note: step 2 shows you whether there are additional document requirements in the country you live in.
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- You must appear in person to apply for your passport. Someone else is not allowed to do this for you. This also applies to someone under the age of 18. He or she must also be present at the application.
- You may need to have the original legalised.
- You may provide documents in Dutch, English, German or French. Abroad and at the passport desk at Schiphol airport in Amsterdam, you may also provide documents from the civil registrar in Spanish. If your documents are in another language, you must have them translated by a sworn translator.
- You may be asked to provide additional documents.
Once you have completed your checklist, please continue with step 2.
Step 2: Check the additional requirements for Mongolia
Your documents may need to meet additional requirements in a given country. Below you can find out about the requirements for China.
Proof of legal residence
You must provide proof of legal residence in the country where you live. In Mongolia, you can do this by providing one of the following documents:
- a valid visa and supporting documents;
- a valid residence permit;
if you also hold the Mongolian nationality: a valid Mongolian passport or ID card.
Step 3: Apply at a Dutch border municipality or at Schiphol Airport
Step 4: Apply in China
If you want to apply for your passport or ID card in China, first make sure you have all the required documents. You can see which documents you need by completing the checklist (step 1). You should also check what additional requirements apply in your country of residence (step 2). Then you can make an appointment.
How do I make an appointment?
You can make an appointment online to visit the embassy in Beijing or the consulate-general in Guangzhou or Shanghai.
How much will it cost?
You can find the price of a passport or ID card in the overview of consular fees in China.
At the consulates-general in Guangzhou and Shanghai payments can be made in cash in Chinese yuan (CNY) or by Dutch debit or credit card.
At the embassy in Beijing payments can be made in cash or by UnionPay card.
How long will it take?
The Ministry of Foreign Affairs will first determine if you are a Dutch national. If so, you are entitled to a passport or ID card.
Your passport or ID card will be ready in about 4 weeks. At the consulate-general in Guangzhou this will take about 6 - 8 weeks. You may be asked to provide additional documents to help us assess your application. In that case, the decision period will be extended.
What if I need my passport or ID card in the meantime?
If you need your current passport or ID card while your application is being processed, you can hand it in later, when you come to collect your new one. If your new document is being sent to you by post, you must first send your current passport or ID card to the embassy or consulate-general. Only then will the new document be posted to you.
How can I track my application?
When you apply for a travel document, you will receive a track & trace code. This allows you to track the status of your application online. You will be informed by email when your document is ready.
Collect your document
You can collect your document from the embassy in Beijing or the consulate-general in Guangzhou or Shanghai.
- Beijing: between 9.00 and 12.00 and between 14.00 and 16.00 Monday to Friday. You do not need to make an appointment.
- Guangzhou: between 9.00 and 10.30 Monday to Friday, by appointment only.
- Shanghai: between 13.00 and 14.00 Monday to Friday. You do not need to make an appointment.
First check which days our offices are closed.
Have your document sent by post
You can also have your new passport sent to you. Please note: you must provide your postal address in Chinese characters when you submit your application.
If you are applying at the embassy in Beijing, you must pay a 46 yuan postage charge when you submit your application. If you are applying at the consulate-general in Guangzhou or Shanghai, you must pay the postage charge upon delivery of your document.
Your new identity card will not be sent by post. You should collect it at the embassy in Beijing or the consulate-general in Guangzhou or Shanghai.
What happens to my old passport or ID card?
The embassy or consulate will cancel your old passport or ID card and then return it to you.
If your old document contains visas or residence permits that are still valid and you want to keep those pages intact, you should make this known beforehand.