Legalisation of documents from Moldova in the Netherlands
You can use certain documents from Moldova immediately in the Netherlands. Other documents need to be legalised first by the Moldovan authorities. This is done with a special stamp called an apostille.
Who can have documents legalised?
Anyone who has one or more documents from Moldova can have them legalised for use in any part of the Kingdom of the Netherlands:
- the European part of the Netherlands
- St Eustatius
- St Maarten
Requirements for your document
Your document must be original and complete. If the document refers to other documents or annexes, these must be included.
Translation of your document
If your document is not in English, French, German or Dutch you might need to have it translated. The following rules apply:
- Your document must be translated by a sworn translator.
- It must be translated into English, French, German or Dutch.
- If the sworn translator is registered outside the Netherlands, you must also have the translation legalised.
Multilingual extracts from civil status records do not need to be translated. A multilingual extract is a standard form in 9 languages.
Where to get your documents
The most common documents are extracts from civil status records:
- an official copy of a birth certificate
- a certificate of unmarried status
- an official copy of a marriage certificate
- an official copy of a death certificate
- an official copy of a divorce certificate
You can request these documents from the Civil Status Service (Serviciul Stare Civilâ) at Moldova’s Ministry of Justice.
Ask the Moldovan authorities where you can get the documents you need.
Which documents do not need to be legalised?
The following documents do not need to be legalised for use in the Kingdom of the Netherlands:
- documents drawn up by diplomatic or consular agents
- certificates proving that you are legally allowed to get married (capacity to marry)
The following documents do not need to be legalised for use in the European part of the Netherlands:
- multilingual extracts from civil status records
Which documents require an apostille?
An apostille is a stamp or sticker on your document. The following documents need to be legalised with an apostille:
- multilingual extracts that you want to use in a part of the Kingdom of the Netherlands outside Europe
- all other documents
Where can you have your document legalised?
To get your document legalised with an apostille, contact the Moldovan authorities. For details see the website of the Hague Conference on Private International Law (HCCH).
Once your document has been legalised with an apostille it can be used in the Kingdom of the Netherlands.
Assistance from the CDC in The Hague
As of 1 September 2019, the Consular Service Center (CDC) will no longer be able to help Dutch nationals apply for documents or have documents legalised in Moldova.
Verification of your document
The stamp or sticker on your document means only that the correct signature is on your document. Legalisation does not prove that the content is correct or that the document is authentic. A municipality in the Netherlands, the Immigration and Naturalisation Service (IND) or another authority may decide to check this.