Using Dutch business documents abroad

In order to use a Dutch business document abroad, you need to have it legalised. This is done with a stamp or sticker. After legalisation, you can use the document abroad.

What is legalisation?

Legalisation makes documents suitable for use in another country. It shows that a document has been issued by a competent authority.

How it works

If you have a Dutch business document that you want to use abroad, for example:

  • a commercial document
  • an agreement for the use of a lease car abroad
  • an extract from the Chamber of Commerce register

your document will need to be legalised by at least 2 Dutch authorities. Which authorities legalise your document depends on:

  • the type of document
  • the agreements between the Netherlands and the country where you want to use the document

Step 1 - What type of document do you have?

Commercial documents

If you have commercial documents, such as articles of association, analytical reports, export documents or certificates of origin that you want to use abroad, you must first have these documents legalised by the Dutch Chamber of Commerce where the company is registered.

Agreement for the use of a lease car abroad

An agreement issued by a lease car company for the use of a lease car abroad must first be legalised by the Chamber of Commerce.

Extracts from the Chamber of Commerce register

You can have extracts from the Chamber of Commerce register legalised by the Consular Service Centre (CDC) at the Ministry of Foreign Affairs.

>> Go to Step 2

Step 2 – Legalisation by the Consular Service Centre

>> Go to Step 3

Step 3 – Legalisation by the foreign country’s embassy or consulate

  • Ask the foreign country’s embassy or consulate if it also needs to legalise your document.
  • If so, have your document legalised by the country’s embassy or consulate. The foreign country’s embassy or consulate can tell you how this works.