Declaration of marital status in Poland

Do you need a certificate of marital status in Poland? If the local authorities will not issue such a document, the Dutch embassy In Warsaw can do it instead.

Due to the corona virus, the possibilities to apply for this declaration at an embassy or consulate-general are limited. Please check the online appointment system to see if it is possible to make an appointment. If no times are available, it is not yet possible to submit an application at the embassy or consulate general.

Declaration of marital status

If you wish to marry abroad, you may need a declaration of marital status. To obtain one, you must produce several documents to prove that you are not married or in a registered partnership.

What documents do you need when applying?

If you have never been married

  • proof that you have Dutch nationality, this may be any one of the following documents:
    • a Dutch passport
    • a Dutch national identity card
    • a certificate of Dutch nationality
  • an address and proof of registration of place of residence
  • a declaration of unmarried status from the Dutch municipality where you lived before moving abroad (you can apply for this yourself at the municipality concerned)

If you have previously been married

  • proof that you have Dutch nationality, this may be any one of the following documents:
    • a Dutch passport
    • a Dutch national identity card
    • a certificate of Dutch nationality
  • an address and proof of registration of place of residence
  • divorce certificates, foreign judgments or a death certificate

You may need to have the original legalised and translated. The rules vary per country. 

The term ongehuwd (unmarried)

The term ongehuwd (unmarried) is used only if you have never married or entered into a registered partnership. If you have been married previously or been in a registered partnership, the term gescheiden (which means you have divorced or terminated a registered partnership) or weduwe/weduwnaar (widow/widower) will be used in the declaration. Details of any and all previous marriages or registered partnerships must appear on the document.

Declaration of marital status in this country or region

Application by post or e-mail

You can apply for this declaration either in person at the embassy, by post or by e-mail.
Written applications will be processed within 10 working days.

Apart from the above mentioned documents, you also need to hand in the following documents:

  • A letter with the request which statement you wish to receive and the reason of your application. The reason has to be mentioned on the statement;
  • Your signature legalization, confirmed by a notary;
  • A copy of your bank statement, with proof of payment to the bank account of the embassy;
  • Address in Poland for sending this statemetn and a Polish mobile number of you (the receiver).

Incomplete requests will not be processed.

Written applications can be sent to the following address:

Dutch embassy Warsaw
consular department
Kawalerii 10
00-468
Warsaw

Payment

Please check the overview of consular fees for the costs. Add the shipping costs to this amount. Transfer the total amount to the bank account of the embassy:

ING Bank Śląski S.A.
ul. Sokolska 34, 40-086 Katowice
Account of: Embassy of the Kingdom of the Netherlands
IBAN: PL95105000861000002273621652
BIC or SWIFT Code: INGBPLPW

Any Questions?

In case you have questions after reading the information on this page, you can send an email via the contact form.