Checklist: Applying for a Schengen visa in Indonesia to visit family or friends

Bring: original document

You will need a completed and signed Schengen visa application form. Print the form and submit it with your other documents.

Complete the application form

Bring: original document

You will need a valid travel document, such as a passport. Your travel document must meet the following requirements:

• it is no more than 10 years old
• it must have at least 2 empty visa pages
• it must be valid for at least 3 months after you leave the Schengen area
• it must bear your signature

Bring: original document

You will need to submit a photo that meets Dutch requirements:

• colour photo
• no more than 6 months old
• 3.5cm by 4.5cm
• white or light-coloured background

Find out where you can have a photo that meets Dutch requirements taken in Indonesia

If you are applying for a visa through an external service provider, you do not need to submit a photo. A digital photo will be taken at your appointment.

Bring: original document and colour copy

You will need valid proof of legal residence in the country where you are applying for a visa. You can show that you are legally residing in the country where you submit your visa application using, for instance:

• a passport or other travel document
• a residence permit, valid for at least 3 months after you leave the Schengen area
• a visa  
• a work permit

If you are not a resident of the country where you are submitting your application, you must show why you cannot apply in your country of residence.

You must be able to prove that you have social or economic ties to the country where you live.

Bring: original document and colour copy

To prove your social ties, you need a Kartu Keluarga (family card) or a birth certificate.

Which other documents you need depends on your situation:

Bring: colour copy of the document

• If you are employed: your work contract and a job letter stating your tasks, salary and how long you work for the employer.
• If you are self-employed: a business permit or a photocopy of your income tax return, plus bank statements from the previous 3 months.
• If you are a student: a document proving you are enrolled in a study programme in your country of residence. The document must state your area of study and the duration of the programme.

If none of the above situations apply to you, you can show that you have social or economic ties using, for instance:

• a document proving that you are a caregiver in your country of residence
• a document showing that you have a home or other immovable property in your country of residence
• a document showing that your children attend school in your country of residence

Bring: original document and colour copy

You must provide a completed proof of sponsorship and/or private accommodation form. This form must be signed by the person who has invited you to the Netherlands and must be legalised by the Dutch municipality where that person is registered.  

• If you will be staying with the person who completed the sponsorship form and this person is sponsoring the costs of your stay, any medical care and, if necessary, repatriation, the answers to questions 3A and 3B on the sponsorship form should be ‘yes’.
• If the person who will pay the costs of your stay (subsistence costs) in the Netherlands is not the person with whom you will be staying, the person with whom you will be staying must provide a separate invitation or complete a separate sponsorship form.

Bring: colour copy of the document

• If you will be staying in a hotel or rental accommodation, you will need a hotel reservation or rental agreement for the entire duration of your trip.

Bring: colour copy of the document

You must show who is paying for your travel and accommodation costs in the Netherlands.

• If you are paying for the costs yourself, you must bring your bank statements from the last 3 months. Or your international credit card along with copies of the bank statements linked to the card.
• If your family member or acquaintance in the country where you live is paying the costs, you must bring their bank statements from the last 3 months. Or their international credit card along with copies of the bank statements linked to the card.
• If the person inviting you is paying all the cost, question 3B on the sponsorship form must be answered with ‘yes’. You must bring 3 recent pay slips from this person, a recent employment statement, or an employment contract that is valid for at least another 12 months at the time of the visa application.

Bring: colour copy of the document

You must show:

• a reservation in your name for your travel to and from the Schengen area. You do not need a paid travel ticket.
• proof of your travel plans (itinerary)

If you are visiting more than one country in the Schengen area, you must also bring proof of your travel plans for all the countries you will visit. For example, a confirmation of a booked tour or other documents that show your travel itinerary.

Bring: colour copy of the document

You will need proof of travel medical insurance in your name.*

The document must state that:

• the insurance provides cover in all Schengen area countries for the entire duration of your stay.
• the insurance covers at least €30,000 in medical expenses. This includes the costs of a hospital stay and treatment, emergency care, prescription medication and repatriation to your country of residence (including in the event of death).

Find out what requirements your travel medical insurance must meet

*Holders of diplomatic passports are not required to show proof of travel medical insurance coverage.

Bring: colour copy of the document

You will need the Dutch identity card (ID card) or passport of the person who has invited you. If the person who has invited you does not have Dutch nationality, you will need their valid Dutch residence permit.

If you are applying for a visa for a child under 18 who will be travelling without 1 or both of their parents or guardians, you will need the following documents:

Bring: original document and colour copy

• a recent extract of the child’s birth certificate
• a signed letter from the parents or guardians not travelling with the minor. The signature(s) must be legalised by a notary, or the parents or legal guardians must come in person to submit the child’s application. The letter must:
  • give permission for the trip
  • explain the reason for travel
  • include a copy of their passport or ID card

Bring: colour copy of the document

• a signed valid travel document (such as a passport) of the parents or guardians not travelling with the child
• if 1 of the parents or guardians has a valid Schengen visa: the biographical data page of their passport and of their valid Schengen visa. The biographical data page contains the passport holder’s details and photo
• if 1 of the parents or guardians has died: the death certificate of the deceased parent or guardian
• if a guardian has been appointed: official proof of guardianship
• if there is a court order in place: permission from the court for the minor to travel