Applying for a certificate of residence in the Russian Federation

If you are a Dutch national living in the Russian Federation, you can apply for a certificate of residence (only in Russian) via the State Services of the municipality where you live. You can also apply for the certificate by sending an email to the Dutch embassy in Moscow.

Warning: The Netherlands consulate-general in St. Petersburg will be temporarily closed from 20 February 2023. You cannot make an appointment during that period.
Information: If you are registered in the Personal Records Database (BRP) in the Netherlands, apply for this document from the municipality where you are registered. You may need to have the certificate translated and legalised before you can use it outside the Netherlands.

To apply for a certificate of residence by email, follow the steps below.

Step 1: Gather the documents that you need

To apply for a certificate of residence you will need:

  • a valid Dutch passport or Dutch ID card.
  • proof of address. This can be proof of registration with your municipality or, if this is not available in your country, a bank statement or utility bill from the past month bearing your name and address, or a rental contract bearing your name and address.
  • proof that you are legally resident in the country in question, for example a residence permit, work permit or student visa.

When you have gathered all the documents, make a PDF of each document. Please note: photos of documents will not be accepted.

Step 2: Email the documents to the embassy

Send an email to the Dutch embassy in Moscow:

In your email you should state:

  • the type of document you need (in the subject line)
  • your initials and surname (in the subject line)
  • your phone number
  • why you need the certificate. This will be included on the certificate.

Attach the required documents to your email as PDFs.

You may be asked to send extra documents if your application is not complete, if anything is unclear or we have questions.

Step 3: Pay the fee

The fee for a consular certificate is €30. You pay the fee when you pick up your certificate.

You can find information on how to pay in the overview of consular fees.

Step 4: Receive the certificate

You will get a notification when you can pick up the certificate.

After receiving your application, it takes 10 working days on average to process your application. If you need to submit additional documents as part of your application, it will take more time to process the application. 

Check which days the embassy or consulate is closed.


If you have any questions, please do not hesitate to contact us.