Netherlands Worldwide

Certificate of residence in Japan

If you live in Japan you may occasionally need to produce a certificate of residence. The embassy in Tokyo can draw up this document for you.

When do you need a certificate of residence?

A certificate of residence allows you to prove your place of residence abroad. You need this document:

  • in connection with various tax and social security contributions
  • when renewing your driving licence

What documents do you need?

You need the following documents in order to apply for a certificate of residence:

  • a document showing that you have the permission of the local authorities to reside in the country where you are applying – for example, a residence permit (this is not required if you live in the EU)
  • proof of your current address
  • proof that you have Dutch nationality. This may be any one of the following documents:
    • a valid Dutch passport
    • a valid Dutch national identity card
    • a valid certificate of Dutch nationality

How much do you need to pay?

A consular certificate costs €30,00 per certificate.

Attention: In some countries, the authorities will not accept certificates that have been issued digitally. In that case you will need to pay more to have a paper version sent to you. Find out the situation for your country below.

Please transfer the total amount in euros (EUR) payable to:

Bank details
Bank nameING Bank N.V.
Adress bankFinancial Plaza, Bijlmerdreef 106
Postal code bank1102 CT
Bank locationAmsterdam
Account holderMinisterie van Buitenlandse Zaken (Ministry of Foreign Affairs)
AddressRijnstraat 8
Postal code2515 XP
LocationDen Haag (The Hague)
IBANNL57 INGB 0705 0010 08

Important!When making the transfer please state the following: VOW - <initials and last name> - <country/city where you apply for the certificate>.

For example: VOW - PJ Janssen - US, Washington

Certificate of residence in this country or region

Additionally, we will need:

  • a copy of an official document that has your address (employment contract, rental contract, telephone bill, insurance bill, etc);
  • Reason why this document is needed.

How do your apply for a certificate?

Send a scan (in pdf format) of all the required documents to: Please attach a proof of payment (in pdf format), for example proof that the costs have been deducted from your bank account. Also don’t forget to mention in your email why you need the certificate.

How long will this process take?

The average processing time for applications is 10 working days. You may be asked to send additional documents if your application form is not complete. Please note! This may result in a delay in processing your application.

You will receive the certificate via email.

Any questions?

In case you have a question, you can send an email via the contact form.