Netherlands Worldwide

Applying for a certificate of residence in Italy

If you are a Dutch national living in Italy you can apply for a certificate of residence by sending an email to the Dutch embassy in Rome.

Attention: If you are registered in the Personal Records Database (BRP) in the Netherlands, apply for this document from the municipality where you are registered. You may need to have the certificate translated and legalised before you can use it outside the Netherlands.

To apply for a certificate of residence by email, follow the steps below.

Step 1: Gather the documents that you need

To apply for a certificate of residence you will need:

  • a valid Dutch passport or Dutch ID card.
  • proof of address. This can be proof of registration with your municipality or, if this is not available in your country, a bank statement or utility bill from the past month bearing your name and address, or a rental contract bearing your name and address.
  • proof that you are legally resident in the country in question, for example a residence permit, work permit or student visa.

When you have gathered all the documents, make a PDF of each document. Please note: photos of documents will not be accepted.

Step 2: Email the documents to the embassy

Send an email to the Dutch embassy in Rome:
rom-ca@minbuza.nl.

In your email you should state:

  • the type of document you need (in the subject line)
  • your initials and surname (in the subject line)
  • your phone number
  • why you need the certificate. This will be included on the certificate.
Attention: If you wish to receive the certificate by post state this clearly in your email, giving your postal address.

Attach the required documents to your email as PDFs.

You may be asked to send extra documents if your application is not complete, if anything is unclear or we have questions.

Step 3: Pay the fee

Applying for a consular certificate costs money. Once we have established your application is complete, you will receive an email containing:

  • Your reference number.
    Give this number as the payment reference when you pay the fee. If you do not, it may take longer for your certificate to be issued.
  • Information about how to pay.
    You will need to transfer the amount in euros to account of the Ministry of Foreign Affairs in The Hague.

Follow the payment instructions in the email.

Step 4: Receive the certificate

Once your payment has been received and processed, it will take on average 10 working days to process your application. If you are asked to send extra documents because your application is not complete, it will take longer.

Once your payment has been received and processed, you will receive the certificate by email or by post if you requested this.

Contact

If you have any questions, please do not hesitate to contact us.