Certificate of legal capacity to marry in Japan

Are you a Dutch national planning to marry in Japan? The Dutch embassy in Tokio can draw up a certificate of legal capacity to marry for you.

What documents do I need to bring with me?

To apply for a certificate of legal capacity to marry, you must provide copies of the following documents:

  • a valid Dutch identity document
  • an extract from the register of births
  • a civil status extract showing that you are not married. The extract may not be more than 12 months old
  • a divorce certificate if you have previously been married

You may need to have the original documents legalised and translated. The rules vary per country.

What documents should my (non-Dutch) partner bring?

When you apply for a certificate of legal capacity to marry, your non-Dutch partner must bring copies of the following documents:

  • a passport or another identity document

  • an official document stating his or her address (this document varies from country to country)
  • a declaration of unmarried status.

You may need to have the original documents legalised and translated. The rules vary per country.

Certificate of legal capacity to marry in this country or region

In some cases we can access your details via your citizen service number (BSN) without the need for the documents listed above. Send an email with your BSN so we can check for you.

If you have a non-Dutch partner, you can, for example, submit a utilities bill to prove your non-Dutch partner's address.

If your partner is a Japanese national, an extract from the family register (koseki tohon: 戸籍謄本) is sufficient as proof of their unmarried status. If your partner has another nationality, contact their country's embassy in Japan for further advice. The document does not need to be legalised, and can be submitted in Dutch, English or Japanese without a translation.

Translation

Documents issued by the Dutch embassy in Tokyo are accompanied by a Japanese translation.

You can apply in person by making an appointment online with the embassy in Tokyo, or apply in writing by sending an email with the required documents as an attachment to tok-ca@minbuza.nl.

Average processing time

In person

The document can be collected from the security guard from 17.00 on the day on which the request was submitted. It must in any case be collected within one week..

By post

The document can also be sent by post. If you wish to use this service, please bring a JPY 510 Letter Pack with you when you submit your request. A Letter Pack is a standard envelope issued by Japan Post. It can be purchased from most post offices and convenience stores. You can find more information on the Japan Post website

Make an appointment online with the Dutch embassy in Tokyo.

Payment

Payments at the Dutch embassy in Tokyo can be made with Dutch bank cards, by Visa or Mastercard, or in cash in Japanese yen (JPY). View the consular fees to find out how much you need to pay.

If you are unable to come to the embassy in person to apply, but want to collect your document in person, you can transfer the €30 fee to the bank account of the Dutch embassy in Tokyo. Send a screenshot of the transfer (or the debit from your account,) as an attachment to your email.

Bank and address details

Bank details
BIC/Swift code: INGBNL2A
IBAN: NL93 INGB 0705454029
Recipient: Ministry of Foreign Affairs, RSO-AZI
Reference: TOK/CA, followed by <name> and <type of declaration>

Address
Embassy of the Kingdom of the Netherlands
Consular Section
3-6-3 Shibakoen, Minato-ku
Tokyo 105-0011