Certificate of residence in Canada

If you live in Canada you may occasionally need to produce a certificate of residence. The Netherlands embassy in Ottawa or consulate-general in either Vancouver or Toronto can draw up this document for you.

Due to the corona virus, the possibilities to apply for this declaration at an embassy or consulate-general are limited. Please check the online appointment system to see if it is possible to make an appointment. If no times are available, it is not yet possible to submit an application at the embassy or consulate general.

When do you need a certificate of residence?

A certificate of residence allows you to prove your place of residence abroad. You need this document:

  • in connection with various tax and social security contributions
  • when renewing your driving licence

What documents do you need?

You need the following documents in order to apply for a certificate of residence:

  • a document showing that you have the permission of the local authorities to reside in the country where you are applying – for example, a residence permit (this is not required if you live in the EU)
  • proof of your current address
  • proof that you have Dutch nationality. This may be any one of the following documents:
    • a Dutch passport
    • a Dutch national identity card
    • a certificate of Dutch nationality

Certificate of residence in this country or region

How do I apply for my consular certificate?

To submit an application in person at the embassy in Ottawa or at the consulate-general in Toronto or Vancouver, please use the online appointment system.  We usually can prepare the document while you wait. When this is not possible you have to come back another day or let it be sent to you by mail.

Do you prefer to mail in your application?

You can also apply for a certificate of residence by mail. Please send your documents to the nearest consular representation in:

Embassy in Ottawa

Consulate-general in Toronto

Consulate-general in Vancouver

In your request you must indicate the purpose for which you need the document. It takes approximately 3 working days to process the application.

We will mail the certificate to you (including any original documents) by regular mail.  If you prefer your declaration be shipped by a courier, please provide a self-addressed Canada Post XpressPost mailer. For UPS, FedEX or DHL you will need to provide a pre-paid, electronically generated shipping label with your application.

Payment

You apply in person? Then you can pay with a MasterCard/Visa card, or cash (CAD) in the exact amount. Do you mail in your application? Then you enclose a money order of certified check in Canadian funds payable to ‘Netherlands Embassy’. You can check the fees at the overview of consular fees in Canada.

Any questions?

Do you have questions after reading the information on this page? Please send an e-mail via the contact form.