Checklist: Applying for a Schengen visa in Türkiye for a business trip or official visit

Bring: original document

You will need a completed and signed Schengen visa application form. Print the form and submit it with your other documents.

Complete the application form

Complete your own application form online. Only then will you receive a form with a unique code. Forms without this code may cause issues while processing your application. For that reason, do not use someone else’s form.

Bring: original document

You will need a valid travel document, such as a passport. Your travel document must meet the following requirements:

• it is no more than 10 years old
• it must have at least 2 empty visa pages
• it must be valid for at least 3 months after you leave the Schengen area
• it must bear your signature

Bring: original document

You will need to submit a photo that meets Dutch requirements:

• colour photo
• no more than 6 months old
• 3.5cm by 4.5cm
• white or light-coloured background

Find out where you can have a photo that meets Dutch requirements taken in Türkiye

If you are applying for a visa through an external service provider, you do not need to submit a photo. A digital photo will be taken at your appointment.

Bring: original document and colour copy 

You will need valid proof of legal residence in the country where you are applying for a visa. You can show that you are legally resident in the country where you submit your visa application using, for instance:

• a passport or other travel document
• a proof of legal residence in Türkiye, such as a residence permit. This must be valid for at least 3 months after you leave the Schengen area

If you are not a resident of the country where you are submitting your application, you must show why you cannot apply in your country of residence.

Bring: colour copy of the document 

You must bring a complete extract of the civil registry (Tam Tekmil Vukuatlı Nüfus Kayıt Örneği).

Bring: colour copy of the document

You must be able to prove that you have social or economic ties to the country where you live. What you can use for this depends on your situation:

I am an employee

If you are an employee, bring the following documents: 

• a letter from your employer or a leave approval. This letter must include:
  • the name of the consulate it is sent to
  • your personal details
  • your passport details
  • the date you started working and your job title
  • the purpose of your trip
  • how long you will stay abroad
  • how long your leave is, and if it is paid or unpaid (not needed if you travel for business)
  • the contact details of your employer
  • the name and job title of the person who signed the letter
• your SGK work declaration (Sigortalı İşe Giriş Bildirgesi)
• your SGK registration and service document (SGK tescil ve hizmet dökümü) with a readable QR code

I am a company owner

If you own a company, bring the following documents: 

• an extract of your company from the Chamber of Commerce
• a copy of the trade register record
• a statement of taxes paid by the company
• proof of business activity (Faaliyet Belgesi)

I am a farmer

If you are a farmer, bring the following documents: 

• proof that you are a farmer, such as a certificate from the Chamber of Agriculture

I am a student

If you are a student, bring the following documents: 

• for higher education: a student certificate from the Turkish Council of Higher Education (YÖK) with a readable QR code
• for other education: a student card

None of these situations apply to me

If none of the above situations apply to you, you can show that you have social or economic ties using, for instance:

• a colour copy of a document proving that you are a caregiver in your country of residence
• a colour copy of a document showing that you have a home or other immovable property in your country of residence
• a colour copy of a document showing that your children attend school in your country of residence

Bring: colour copy of the document

You will need an invitation from the company or event you will be visiting in the Netherlands.

Are you travelling for business? Bring the following documents:

• an invitation with your personal details, the purpose of the trip, and the length of stay
• proof that you do business. For example: a bank statement of your business account with transactions from the last 3 months
• information about who will pay for your stay. This can be in the invitation or in a letter from your employer

Are you visiting a trade fair or conference and do you not have an invitation? Bring an entry ticket or another document that shows you will take part.

If you will be travelling in the context of an official visit, you will need the following:

• an official invitation from an intergovernmental organisation on whose behalf you are visiting the Netherlands, stating your personal details, the dates of your visit and the reasons for it
• a note verbale or letter from a government body in your country of residence stating that you are a member of an official delegation travelling to the Netherlands

Are you travelling as a truck driver? Bring these documents:

• a letter from your employer stating they are your sponsor
• a drivers’ list (Şoför Listesi) with details of their valid Schengen visas (country of issue and validity)
• your SGK work declaration (SGK işe giriş bildirgesi)
• your SGK registration and service document (SGK tescil ve hizmet dökümü) with a readable QR code
• proof that your employer is registered with the Chamber of Commerce
• a valid C2 certificate (Yetki Belgesi) with attachments (Taşıt Belgesi), or a contract with a company that has this certificate
• a valid driving licence and a Certificate of Professional Competence with QR code, issued by the Ministry of Transport (SRC 3)
• the last 3 transport documents (CMR and T1 or T2), not older than 6 months, showing your business relation with the destination country (Hedef Schengen Ülkeleri ile olan iş ilişkisini gösteren son 3 nakliye işine ait CMR Belgesi ve Transit Refakat Beyannamesi (T1 veya T2))
• an invitation letter to your employer or proof of cooperation with a company in the destination country

Bring: colour copy of the document

You need documents that show where you will stay. For example a hotel reservation.

Bring: colour copy of the document

You must show that you have enough money. You can do this with:

• bank statements from the last 3 months
• proof of income, such as 3 recent payslips if you are employed
• a pension booklet, if you have one

Bring: colour copy of the document

You must show a booking of your trip and your travel plans. Take with you:

• a reservation in your name for your travel to and from the Schengen area, or another document showing your travel plans. You do not need a paid travel ticket
• a document that shows your travel plans, for example a confirmation of a booked trip

Bring: colour copy of the document

You will need proof of travel medical insurance in your name. If you have a diplomatic passport, you are not required to show proof of travel medical insurance coverage.

The document must state that:

• the insurance provides cover in all Schengen area countries for the entire duration of your stay
• the insurance covers at least €30,000 in medical expenses. This includes the costs of a hospital stay and treatment, emergency care, prescription medication and repatriation to your country of residence (including in the event of death).

Find out what requirements your travel medical insurance must meet

Bring: original document and colour copy

If you are applying for a visa for a child under 18 who will be travelling without 1 or both of their parents or guardians, you will need the following documents: 

• a recent extract of the child’s birth certificate  
• a consent form signed by the parents or guardians not travelling with the minor. Approved by a local notary
• if you are the only caregiver of the child: proof that you have sole custody. Approved by a local notary 

Bring: colour copy of the document

• a colour photocopy of a signed valid travel document (such as a passport) of the parents or guardians not travelling with the child
• if 1 of the parents or guardians has a valid Schengen visa: a colour photocopy of the biographical data page of their passport and of their valid Schengen visa. The biographical data page contains the passport holder’s details and photo
• if 1 of the parents or guardians has died: a photocopy of the death certificate of the deceased parent or guardian
• if a guardian has been appointed: a photocopy of official proof of guardianship 
• if there is a court order in place: a photocopy of permission from the court for the minor to travel