Checklist: Applying for a Schengen visa in Thailand for a business trip or official visit

Bring: original document

You will need a completed and signed Schengen visa application form. Print the form and submit it with your other documents.

Complete the application form

Complete your own application form online. Only then will you receive a form with a unique code. Forms without this code may cause issues while processing your application. For that reason, do not use someone else’s form.

Bring: original document

You will need a valid travel document, such as a passport. Your travel document must meet the following requirements:

• it is no more than 10 years old
• it must have at least 2 empty visa pages
• it must be valid for at least 3 months after you leave the Schengen area
• it must bear your signature

Bring: original document

You will need to submit a photo that meets Dutch requirements:

• colour photo
• no more than 6 months old
• 3.5cm by 4.5cm
• white or light-coloured background

Find out where you can have a photo that meets Dutch requirements taken in Thailand

If you are applying for a visa through an external service provider, you do not need to submit a photo. A digital photo will be taken at your appointment.

Bring: original document and colour copy

You will need a name change certificate, if you have changed your name.

Bring: original document and colour copy

You will need valid proof of legal residence in the country where you are applying for a visa. You can show that you are legally residing in the country where you submit your visa application using, for instance:

• a passport or other travel document
• a residence permit, valid for at least 3 months after you leave the Schengen area
• a visa  
• a work permit

If you are not a resident of the country where you are submitting your application, you must show why you cannot apply in your country of residence.

You must be able to prove that you have social or economic ties to the country where you live. What you can use for this depends on your situation:

Bring: colour copy of the document

• If you are employed: a company registration and a statement of employment. This document must state the number of vacation days granted, your position in the company and your monthly salary.
• If you are self-employed: evidence of business ownership, for instance a company registration.
• If you are a student: a document proving you are enrolled in a study programme in your country of residence. The document must state your area of study and the duration of the programme.

If none of the above situations apply to you, you can show that you have social or economic ties using, for instance:

• a document proving that you are a caregiver in your country of residence
• a document showing that you have a home or other immovable property in your country of residence
• a document showing that your children attend school in your country of residence

You will need an invitation from the company or event you will be visiting in the Netherlands.

If you will be travelling for business, you will need the following:

Bring: original document and colour copy

• an invitation letter from the company you will be visiting in the Netherlands, stating the purpose and the length of your visit and information about who will pay your stay.  
• a certificate of employment or equivalent from the company or organization in Thailand. This document must state your position, length of employment, salary, the purpose and the length of your visit and information about who will pay your stay.

Bring: colour copy of the document

• bank statements from the last three months from the entity that is paying your stay.
• if applicable: an admission ticket for the trade fair and an invitation stating the purpose and duration of the trade fair.

If you will be travelling in the context of an official visit, you will need the following:

Bring: original document and colour copy

• an official invitation from an intergovernmental organisation on whose behalf you are visiting the Netherlands, stating your personal details, the dates of your visit and the reasons for it
• a note verbale or letter from a government body in your country of residence stating that you are a member of an official delegation travelling to the Netherlands

Bring: colour copy of the document

You will need proof of travel medical insurance in your name. If you have a diplomatic passport, you are not required to show proof of travel medical insurance coverage.

The document must state that:

• the insurance provides cover in all Schengen area countries for the entire duration of your stay
• the insurance covers at least €30,000 in medical expenses. This includes the costs of a hospital stay and treatment, emergency care, prescription medication and repatriation to your country of residence (including in the event of death).

Find out what requirements your travel medical insurance must meet

If you are applying for a visa for a child under 18 who will be travelling without 1 or both of their parents or guardians, you will need the following documents:

Bring: original document and colour copy

• a recent extract of the child’s birth certificate
• proof of custody. For instance: a marriage certificate, divorce certificate or registration of residence.
• a consent form signed by the parents or guardians not travelling with the minor. This form must be verified by a legal entity such as a municipal registration office or court.

Bring: colour copy of the document

• a signed valid travel document (such as a passport) of the parents or guardians not travelling with the child
• if 1 of the parents or guardians has a valid Schengen visa: the biographical data page of their passport and of their valid Schengen visa. The biographical data page contains the passport holder’s details and photo 
• if 1 of the parents or guardians has died: the death certificate of the deceased parent or guardian
• if a guardian has been appointed: official proof of guardianship
• if there is a court order in place: permission from the court for the minor to travel