Checklist: Applying for a Schengen visa in Indonesia for a business trip or official visit

Bring: original document

You will need a completed and signed Schengen visa application form. Print the form and submit it with your other documents.

Complete the application form

Bring: original document

You will need a valid travel document, such as a passport. Your travel document must meet the following requirements:

• it is no more than 10 years old
• it must have at least 2 empty visa pages
• it must be valid for at least 3 months after you leave the Schengen area
• it must bear your signature

Bring: original document

You will need to submit a photo that meets Dutch requirements:

• colour photo
• no more than 6 months old
• 3.5cm by 4.5cm
• white or light-coloured background

Find out where you can have a photo that meets Dutch requirements taken in Indonesia

If you are applying for a visa through an external service provider, you do not need to submit a photo. A digital photo will be taken at your appointment.

Bring: original document and colour copy

You will need valid proof of legal residence in the country where you are applying for a visa. You can show that you are legally residing in the country where you submit your visa application using, for instance:

• a passport or other travel document
• a residence permit, valid for at least 3 months after you leave the Schengen area
• a visa  
• a work permit

If you are not a resident of the country where you are submitting your application, you must show why you cannot apply in your country of residence.

Bring: colour copy of the document

You must show that you have enough funds (money) for your trip. You can do this by showing:

• your bank statements or account balance from the past 3 months
• your international credit card, along with statements from the account linked to the card

You must be able to prove that you have social or economic ties to the country where you live.

Bring: original document and colour copy

To prove your social ties, you need a Kartu Keluarga (family card) or a birth certificate.

Which other documents you need depends on your situation:

Bring: colour copy of the document

• If you are employed: your work contract and a job letter stating your tasks, salary and how long you work for the employer.
• If you are self-employed: a business permit or a photocopy of your income tax return, plus bank statements from the previous 3 months.
• If you are a student: a document proving you are enrolled in a study programme in your country of residence. The document must state your area of study and the duration of the programme.

If none of the above situations apply to you, you can show that you have social or economic ties using, for instance:

• a document proving that you are a caregiver in your country of residence
• a document showing that you have a home or other immovable property in your country of residence
• a document showing that your children attend school in your country of residence

Bring: colour copy of the document

If you will be travelling for business, you will need the following:

• a letter from the Indonesian company, stating:
  • who you are
  • the purpose and duration of your visit
  • who will cover the costs of your visit
  • a short description of the company
• an invitation of the company you will visit in the Netherlands, stating:

  • your personal details

  • the dates of your visit

  • the purpose of your trip

  • the planned activities during your visit

If you will be attending a trade fair or congress, you will need an invitation or invitation letter from the event organizer.

If you will be travelling in the context of an official visit, you will need the following:

• an official invitation from an intergovernmental organisation on whose behalf you are visiting the Netherlands, stating your personal details, the dates of your visit and the reasons for it
• a note verbale or letter from a government body in your country of residence stating that you are a member of an official delegation travelling to the Netherlands

Bring: colour copy of the document

You must be able to show where you will be staying during your visit, or that you have enough money to pay for your accommodation.

Bring: colour copy of the document

You must show:

• a reservation in your name for your travel to and from the Schengen area. You do not need a paid travel ticket.
• proof of your travel plans (itinerary)

If you are visiting more than one country in the Schengen area, you must also bring proof of your travel plans for all the countries you will visit. For example, a confirmation of a booked tour or other documents that show your travel itinerary.

Bring: colour copy of the document

You will need proof of travel medical insurance in your name. If you have a diplomatic passport, you are not required to show proof of travel medical insurance coverage.

The document must state that:

• the insurance provides cover in all Schengen area countries for the entire duration of your stay
• the insurance covers at least €30,000 in medical expenses. This includes the costs of a hospital stay and treatment, emergency care, prescription medication and repatriation to your country of residence (including in the event of death).

Find out what requirements your travel medical insurance must meet

If you are applying for a visa for a child under 18 who will be travelling without 1 or both of their parents or guardians, you will need the following documents:

Bring: original document and colour copy

• a recent extract of the child’s birth certificate
• a signed letter from the parents or guardians not travelling with the minor. The signature(s) must be legalised by a notary, or the parents or legal guardians must come in person to submit the child’s application. The letter must:
  • give permission for the trip
  • explain the reason for travel
  • include a copy of their passport or ID card

Bring: colour copy of the document

• a signed valid travel document (such as a passport) of the parents or guardians not travelling with the child
• if 1 of the parents or guardians has a valid Schengen visa: the biographical data page of their passport and of their valid Schengen visa. The biographical data page contains the passport holder’s details and photo
• if 1 of the parents or guardians has died: the death certificate of the deceased parent or guardian
• if a guardian has been appointed: official proof of guardianship
• if there is a court order in place: permission from the court for the minor to travel