Checklist: Applying for a Schengen visa in Bangladesh for a business trip or official visit

Bring: original document

You will need a completed and signed Schengen visa application form. Print the form and submit it with your other documents.

Complete the application form

Complete your own application form online. Only then will you receive a form with a unique code. Forms without this code may cause issues while processing your application. For that reason, do not use someone else’s form.

Bring: original document

You will need a valid travel document, such as a passport. Your travel document must meet the following requirements:

• it is no more than 10 years old
• it must have at least 2 empty visa pages
• it must be valid for at least 3 months after you leave the Schengen area
• it must bear your signature

Bring: original document

You will need to submit a photo that meets Dutch requirements:

• colour photo
• no more than 6 months old
• 3.5cm by 4.5cm
• white or light-coloured background

Find out where you can have a photo that meets Dutch requirements taken in Bangladesh

If you are applying for a visa through an external service provider, you do not need to submit a photo. A digital photo will be taken at your appointment.

Bring: original document and colour copy 

You will need valid proof of legal residence in the country where you are applying for a visa. You can show that you are legally resident in the country where you submit your visa application using, for instance:

• a passport or other travel document
• a proof of legal residence in Türkiye, such as a residence permit. This must be valid for at least 3 months after you leave the Schengen area

If you are not a resident of the country where you are submitting your application, you must show why you cannot apply in your country of residence.

Bring: colour copy of the document

You must be able to prove that you have social or economic ties to the country where you live. What you can use for this depends on your situation:

I am an employee

If you are an employee, bring the following documents:

• a letter from your employer. This letter must include:
  • your job title
  • the purpose of your trip
  • how long you will stay in the Schengen area
  • a short company profile
  • that the company is financially sponsoring you
• the trade license of the company in Bangladesh and Memorandum of Articles of Association, if you have one

I am a company owner

If you own a company, bring the following documents:

• the trade license issued by City Corporation and Incorporation Certificate issued by Office of Registrar of Joint Stock Company, if you have one
• the company’s income tax statement
• the company’s bank statements from the last 6 months

I am a student

If you are a student, bring the following documents:

• a document proving you are enrolled in a study programme in Bangladesh
• a certificate of leave of absence if travelling during the school year. The certificate must state your full address, telephone number, permission of absence and name and function of the person giving the permission
• is it a study trip? You need a letter from your educational institution. This must state: the purpose of your visit, the duration of your stay and your destination

If none of the above situations apply to you, you can show that you have social or economic ties using, for instance:

• a document proving that you are a caregiver in your country of residence
• a document showing that you have a home or other immovable property in your country of residence
• a document showing that your children attend school in your country of residence

Bring: original document and colour copy

You must show your civil status, with one of the documents below:

• Are you married? You show this with your marriage certificate.
• Are you divorced? You show this with a talak namah.
• Are you a widow(er)? You show this with a death certificate.

Bring: colour copy of the document

You will need an invitation from the company or event you will be visiting in the Netherlands.

Are you travelling for business? Bring the following documents:

• an invitation from the company you will be visiting, stating: your personal details, the purpose of your trip and the length of stay
• proof that the company in the Netherlands does business with the company in Bangladesh and/or abroad. For example: bill of lading, invoices, contracts or correspondence

Are you visiting a trade fair or conference? Bring the following documents:

• an invitation or invitation letter from the event organizer. Or a paid entry ticket
• the programme of the event

Are you travelling in the context of an official visit? Bring the following documents:

• a letter from a government body in your country of residence stating that you are a member of an official delegation travelling to the Netherlands
• a Note Verbale from the Ministry of Foreign Affairs confirming the purpose and length of the official visit
• a Government Order (GO) confirming the purpose and length of the official visit and proof of authorization to leave Bangladesh for this purpose

Bring: colour copy of the document

You need documents that show where you will stay. For example a hotel reservation for the whole trip or other document proving accommodation.

Bring: colour copy of the document

You must show that you have enough money. You can do this with:

• personal bank statements from the last 6 months
• credit card statements or bank balance from the last 6 months
• other documents showing you have enough money

Bring: colour copy of the document

You must show a booking of your trip and your travel plans. Take with you:

• a reservation in your name for your travel to and from the Schengen area. You do not need a paid travel ticket
• a document that shows your travel plans

If you are visiting more countries, you must also bring the entry permits for the next destination(s) of your trip.

Bring: colour copy of the document

You will need proof of travel medical insurance in your name. If you have a diplomatic passport, you are not required to show proof of travel medical insurance coverage.

The document must state that:

• the insurance provides cover in all Schengen area countries for the entire duration of your stay
• the insurance covers at least €30,000 in medical expenses. This includes the costs of a hospital stay and treatment, emergency care, prescription medication and repatriation to your country of residence (including in the event of death).

Find out what requirements your travel medical insurance must meet

If you are applying for a visa for a child under 18 who will be travelling without 1 or both of their parents or guardians, you will need the following documents:

Bring: original document and colour copy

• a recent extract of the child’s birth certificate
• a consent form signed by the parents or guardians not travelling with the minor

Bring: colour copy of the document

• a signed valid travel document (such as a passport) of the parents or guardians not travelling with the child
• proof of income from the parent or guardian, such as personal bank statements, credit card statements or bank balance from the last 6 months. Or other documents proving this
• if 1 of the parents or guardians has a valid Schengen visa: the biographical data page of their passport and of their valid Schengen visa. The biographical data page contains the passport holder’s details and photo
• if 1 of the parents or guardians has died: the death certificate of the deceased parent or guardian
• if a guardian has been appointed: official proof of guardianship
• if there is a court order in place: permission from the court for the minor to travel