Privacy declaration: travel document or Dutch ID-card application

The Ministry of Foreign Affairs handles the personal data in your travel document application with the utmost care.

Personal data is information that can be traced to an individual, such as names, postal addresses and email addresses. Fingerprints are also personal data. Personal data is protected under the General Data Protection Regulation (GDPR).

Processing of personal data

The Ministry of Foreign Affairs processes personal data in order to carry out its public tasks. The ministry is responsible for ensuring that your personal data is processed in accordance with the GDPR. 

Data sharing

When carrying out tasks under the Passport Act and the Passport Regulations (Embassies and Consulates) 2001, including article 85 of the latter, the Ministry of Foreign Affairs may be required to share information, including your personal data, with other organisations.

For example, the Ministry of Foreign Affairs may share data with the manufacturer of your passport or identity card, the National Office for Identity Data or investigators. This is necessary for your application to be processed. It may also be necessary for the purpose of examining travel document irregularities or in the context of a criminal investigation.

It is possible that your data may be requested by and passed on to local authorities, for instance in connection with a subsequent application or registration with the municipality. In addition, commercial postal companies are used to transfer documents and files relating to travel document applications.

Protecting personal data

The Ministry of Foreign Affairs will ensure that your personal data is appropriately protected.

Retention period for personal data

The Ministry of Foreign Affairs will retain your personal data for no longer than is necessary for the purpose concerned, and in accordance with the Passport Act and the Passport Regulations (Embassies and Consulates) 2001.

Your privacy rights

You can submit a request in any of the following situations.

  • If you wish to know which personal data of yours the ministry is processing
  • If you wish to amend your personal data
  • If you wish to have your personal data deleted
  • If you wish us to limit the processing of your personal data