Applying for a passport or ID card if you live in Ukraine
Are you a Dutch national living in Ukraine? And do you want to renew or apply for a Dutch passport or identity card (ID card)? You can do so at the Dutch embassy in Kyiv. You can also lodge your application at a Dutch border municipality or at the Schiphol desk.
Due to the coronavirus, the possibilities to apply for a passport or ID card at an embassy or consulate-general are limited. This also applies to applications at an office of an external service provider such as VFS Global.
Step 1: Create your personal checklist
It is important for your passport or ID card application that you bring the correct documents with you. Therefore, per passport or ID card first create a personal checklist for each application. Then you’ll know what documents to bring.
Note: step 2 shows you whether there are additional document requirements in the country you live in.
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- You must appear in person to apply for your passport. Someone else is not allowed to do this for you. This also applies to someone under the age of 18. He or she must also be present at the application.
- You may need to have the original legalised.
- You may provide documents in Dutch, English, German or French. Abroad and at the passport desk at Schiphol airport in Amsterdam, you may also provide documents from the civil registrar in Spanish. If your documents are in another language, you must have them translated by a sworn translator.
- You may be asked to provide additional documents.
Once you have completed your checklist, please continue with step 2.
Step 2: Check the additional requirements for Ukraine
Your documents may need to meet additional requirements in a given country. Below you can find out about the requirements for Ukraine.
Proof of legal residence
You must provide proof of legal residence in the country where you live. In Ukraine, you can do this by providing one of the following documents:
- a valid residence permit;
- a valid work permit;
- a diplomatic card;
if you also hold the Ukrainian nationality: a valid Ukrainian passport or ID card.
If, according to your personal checklist (step 1), you need to get a document legalised, and if your birth certificate or marriage certificate was issued in Ukraine, you must have the document legalised with an apostille.
The name used in the passport will be taken from the translation of your birth certificate. For people born in Ukraine, the given name also includes a patronymic.
Step 3: Apply at a Dutch border municipality or at Schiphol Airport
Step 4: Apply in Ukraine
If you want to apply for your passport or ID card in Ukraine, first make sure you have all the required documents. You can see which documents you need by completing the checklist (step 1). You should also check what additional requirements apply in Ukraine (step 2). Then you can make an appointment.
How do I make an appointment?
You can make an appointment online to visit the embassy in Kyiv.
How much will it cost?
You can find the price of a passport or ID card in the overview of consular fees in Ukraine. Payments can only be made in cash, in Ukrainian hryvnia (UAH).
How long will it take?
The Ministry of Foreign Affairs will first determine if you are a Dutch national. If so, you are entitled to a passport or ID card.
Your passport or ID card will be ready in about 3 weeks. You may be asked to provide additional documents to help us assess your application.In that case, the decision period will be extended.
What if I need my passport or ID card in the meantime?
If you need your current passport or ID card while your application is being processed, you can hand it in later, when you come to collect your new one. If your new document is being sent to you by post, you must first send your current passport or ID card to the embassy. Only then will the new document be posted to you.
How can I track my application?
When you apply for a travel document, you will receive a track & trace code. This allows you to track the status of your application online. You will be informed by email when your document is ready.
Collect your document
You can collect your document from the embassy in Kyiv on Monday, Tuesday, Thursday and Friday at 14.30 hours. You do not need to make an appointment. First check which days our offices are closed.
What happens to my old passport or ID card?
The embassy will cancel your old passport or ID card and then return it to you.
If your old document contains visas or residence permits that are still valid and you want to keep those pages intact, you should make this known beforehand.
How do I get my document?
If you have any questions, please contact the embassy in Kyiv.