Renewing a minor's Dutch passport in the United States

If you live in the United States and your child is a Dutch national, you can renew their Dutch passport at a Dutch embassy or consulate-general.

Situation

  • The child has Dutch nationality.
  • The child is under 18.
  • The child holds a Dutch passport or ID card (valid or expired) or was previously registered in a parent’s passport.

If the child’s situation is different, select the appropriate option under Applying for a passport.

Renewing a passport in the Netherlands

If you are visiting the Netherlands soon, you can submit an application at one of the Dutch border municipalities or at Schiphol Airport.

What documents do you need?

When you apply for a passport, you must provide several documents. For every document, you must provide the original and a photocopy. You may need to have the original legalised and translated. The rules vary by country.

Identity documents

You should bring all identity documents in your and the child’s name. This includes foreign and expired documents. You do not need to bring expired documents which have already been cancelled (for instance by having a hole punched through them).

Application form

You should also bring a completed and signed passport application form. Complete the form online (this site is in Dutch) and print it out. Or print the form (PDF, 222 KB) (in Dutch) and complete it in pen.

An English translation of this form is available, use this document as a guide to fill in your Dutch application form.

Photograph

You should provide a photo that meets the Dutch requirements for passport photos.

Proof of identity

You and the child must go to the embassy or consulate-general to prove the child’s identity.

Parental consent

Each parent must give permission for a passport application to be submitted for the child.

If both parents are able to visit the embassy or consulate-general
Both parents sign the passport application form and accompany their child to the embassy or consulate-general. The parents should bring their identity documents with them.

If one or both parents are unable to visit the embassy or consulate-general
Each parent who is unable to come fills in and signs a declaration of consent. This form is available in Dutch and English. If you live in the Netherlands, you can get a declaration of consent (PDF, 190 KB) form from your municipality. Make sure your child takes the signed declaration(s) and photocopies of both parents’ passports to the embassy or consulate-general with them.

Guardians

If you are the child’s guardian, you must prove this by presenting an official copy of the relevant court judgment. The official copy must not have been issued more than 1 year ago.

Death certificate

If one or both of the child’s parents are deceased, please provide an official copy of the death certificate(s).

At least one parent is a Dutch national

You must provide proof that at least one of the child’s parents has Dutch nationality. This can be a Dutch passport and a residence permit for the country where they live. Or other documents proving Dutch nationality.

Birth certificate

If the child’s birth certificate is held in the Personal Records Database (Basisregistratie Personen), you do not have to bring this document with you. If the child’s birth certificate is not held in the Personal Records Database, you should bring with you a complete official copy of the child’s birth certificate or an extract from the register of births, giving the child’s place of birth (not only the state, but also the city, town or village where the child was born) and both parents’ full names. These documents do not need to have been issued recently. Hospital-issued certificates are not accepted.

Proof of legal residence

You must provide proof of legal residence in the country where you and your child live.

In the United States, you can do this by providing: 

  • a valid visa and supporting documents (a Form I-797, Notice of Action, recently issued by the Department of Homeland Security)
    or
  • a valid residence permit
    or
  • if you are a US citizen, a certificate of naturalisation as a US citizen or proof of birth abroad (Consular Report of Birth Abroad, CRBA)

If you do not have valid US immigration documents, you must hold a ‘Certification of Non-existence of a Record of Naturalisation’. You can request this document from US Citizenship and Immigration Services.

Dual nationality

If this is your first application since acquiring another nationality, you must provide additional documents showing how and when you acquired that nationality.

How do I make an appointment?

You can make an appointment online to visit the embassy in Washington, DC or the consulate-general in Miami, New York or San Francisco.

How much will it cost?

You can find the price of a passport or ID card in the overview of consular fees in the United States. Payments by credit card (VISA or Master Card) are preferred. Cash payment in dollars (USD) will only be accepted if you pay in the exact amount.

How long will it take?

The Ministry of Foreign Affairs will first determine if you are a Dutch national. If so, you are entitled to a passport or ID card.

Your passport or ID card will be ready in about 3 weeks. You may be asked to provide additional documents to help us assess your application. If so, it may take up to 8 weeks for you to receive your passport or ID card.

What if I need my passport or ID card in the meantime?

If you need your current passport or ID card while your application is being processed, you can hand it in later, when you come to collect your new one. If your new document is being sent to you by post, you must first send your current passport or ID card to the embassy or consulate-general. Only then will the new document be posted to you.

How can I track my application?

When you apply for a travel document, you will receive a track & trace code. This allows you to track the status of your application online. You will be informed by email when your document is ready.

How do I get my document?

Collect your document

You can collect your document from the embassy in Washington, DC or the consulate-general in Miami, New York or San Francisco at the following times:

  • Washington, DC: between 11.00 and 12.30 on Tuesdays and Thursdays
  • Miami: between 9.00 and 12.00 Monday to Friday
  • New York: make an appointment by sending an email stating your name and the time you would like to collect your document
  • San Francisco: between 9:30 and 13:00 Monday to Friday.

You only need to make an appointment to visit the consulate-general in New York. First check on which days our embassy and consulates-generals are closed.

Have your document sent by post

You can also have your new passport or ID card sent to you by UPS, FedEX or DHL. You will have to pay the postage charge yourself, and you will need to provide a pre-paid, electronically generated shipping label with your application (1 label per application ). For more details on acceptable types of labels, please read the mailing instructions.

What happens to my old passport or ID card?

If you did not hand your old passport or ID card in when you submitted your application, please bring it with you when you come to collect your new one. The embassy or consulate will cancel your old passport or ID card and then return it to you.

If your old document contains visas or residence permits that are still valid and you want to keep those pages intact, you should make this known beforehand.

Contact

If you have any questions, please contact the Dutch embassy in Washington D.C., the Consulate General in New York, the Consulate General in Miami or the Consulate General in San Fransisco.