Applying for a minor's first Dutch passport in Italy
If you live in Italy and your child is a Dutch national, you can apply for their first Dutch passport at the Dutch embassy in Rome. It isn't possible to apply for a passport at the consulates in Italy.
- The child has Dutch nationality.
- The child is under 18.
- The child has not previously held a Dutch passport or ID card.
- The child was not registered in a parent’s passport.
If the child’s situation is different, select the appropriate option under Applying for a passport.
Applying for a passport in the Netherlands
If you are visiting the Netherlands soon, you can submit an application at one of the Dutch border municipalities or at Schiphol Airport.
What documents do you need?
When you apply for a passport, you must provide several documents. For every document, you must provide the original and a photocopy. You may need to have the original legalised and translated. The rules vary by country.
You can find a list of the required documents in the checklist (PDF ). Please note, the checklist only lists which documents you must provide. The requirements that the documents must meet are set out on this page.
You should bring all identity documents in your and the child’s name. This includes foreign and expired documents. You do not need to bring expired documents which have already been cancelled (for instance by having a hole punched through them).
You should bring a completed and signed passport application form (in Dutch and English).
Bring two photos (1 required and 1 spare) that meet the Dutch requirements for passport photos.
Proof of identity
You and the child must go to the embassy or consulate-general to prove the child’s identity.
Each parent must give permission for a passport application to be submitted for the child.
If both parents are able to visit the embassy or consulate-general
Both parents sign the passport application form and accompany their child to the embassy or consulate-general. The parents should bring their identity documents with them.
If one or both parents are unable to visit the embassy or consulate-general
Each parent who is unable to come fills in and signs a declaration of consent. This form is available in Dutch and English. If you live in the Netherlands, you can get a declaration of consent (PDF, 193 KB) form from your municipality. Make sure your child takes the signed declaration(s) and photocopies of both parents’ passports to the embassy or consulate-general with them.
If you are the child’s guardian, you must prove this by presenting an official copy of the relevant court judgment. The official copy must not have been issued more than 1 year ago.
If one or both of the child’s parents are deceased, please provide an official copy of the death certificate(s).
Proof at least one of the child’s parents was a Dutch national at the time of the child’s birth
You must provide proof that at least one of the child’s parents was a Dutch national at the time of the child’s birth.
To do this, please provide one of the following documents:
- The parent’s Dutch passport, valid at the time of the child’s birth, and a valid residence document for the country where the parent lives.
- Other documents proving that the parent holds Dutch nationality, such as a naturalisation certificate, a confirmation of nationality acquired through the option procedure, adoption papers or an acknowledgement document.
Proof at least one parent is still a Dutch national
You must provide proof that at least one of the child’s parents still holds Dutch nationality. This can be a Dutch passport and a residence permit for the country where they live. Or other documents proving Dutch nationality.
Marriage certificate or certificate of registered partnership
Please provide an official copy of the parent’s marriage certificate or certificate of registered partnership, giving their full names and the date of marriage or registered partnership. The official copy must not have been issued more than 1 year ago. If the child’s parents were not married at the time of the child’s birth, you will need to provide other documents.
You should bring with you a complete official copy of the child’s birth certificate or an extract from the register of births, giving the child’s place of birth (not only the state, but also the city, town or village where the child was born) and both parents’ full names. The document must not have been issued more than 1 year ago. Hospital-issued certificates are not accepted.
If the child is adopted, please provide the adoption papers.
Proof of legal residence
You must provide proof of legal residence in the country where you and your child live.
In Italy, you can do this by providing:
- an identity card (carta d'identità)
- a permanent residence permit for EU citizens (attestazione di soggiorno permanente per i cittadini dell'Unione Europea)
- a residence certificate (certificato di residenza), issued no longer than one year ago.
Extract of Italian birth certificate
If it is stated on this page that you will need to bring an extract of the birth certificate and the person concerned is born in Italy? Then you will need to bring a multilingual extract of the Italian birth certificate. In Italian this is called an "estratto dell' atto di nascita con le generalità dei genitori plurilingue".
Multilingual extracts of Italian birth (or marriage) certificates do not need to be legalised.
How do I make an appointment?
You can make an appointment online to visit the embassy in Rome.
How much will it cost?
You can find the price of a passport or ID card in the overview of consular fees in Italy.
Payments can be made in cash, in euros, or by debit or credit card.
How long will it take?
The Ministry of Foreign Affairs will first determine if you are a Dutch national. If so, you are entitled to a passport or ID card.
Your passport or ID card will be ready in about 3 weeks. You may be asked to provide additional documents to help us assess your application. If so, it may take up to 8 weeks for you to receive your passport or ID card.
What if I need my passport or ID card in the meantime?
If you need your current passport or ID card while your application is being processed, you can hand it in later, when you come to collect your new one. If your new document is being sent to you by post, you must first send your current passport or ID card to the embassy. Only then will the new document be posted to you.
How can I track my application?
When you apply for a travel document, you will receive a track & trace code. This allows you to track the status of your application online. You will be informed by email when your document is ready.
How do I get my document?
Collect your document
You can collect your document from the embassy in Rome between 9.00 and 12.00 on Mondays, Tuesdays, Wednesdays and Fridays, and between 10.00 and 12.00 and between 14.00 and 16.00 on Thursdays. You do not need to make an appointment. First check which days our offices are closed.
Have your document sent by post
You can also have your new passport or ID card sent to you by DHL courier. You will have to pay the EUR 12.50 postage charge yourself. You must pay the postage charge when you submit your application.
What happens to my old passport or ID card?
The embassy or consulate will cancel your old passport or ID card and then return it to you.
If your old document contains visas or residence permits that are still valid and you want to keep those pages intact, you should make this known beforehand.
If you have any questions, please contact the embassy in Rome.