Applying for a minor's first Dutch passport in Italy

If you live in Italy and your child is a Dutch national, you can apply for their first Dutch passport at a Dutch embassy or consulate-general.

Situation

  • The child has Dutch nationality.
  • The child is under 18.
  • The child has not previously held a Dutch passport or ID card.
  • The child was not registered in a parent’s passport.

If the child’s situation is different, select the appropriate option under Applying for a passport.

Where to apply for the passport

You can apply for the passport at a Dutch embassy or consulate-general. Or, if you will be visiting the Netherlands soon, you can submit an application at one of the Dutch border municipalities or at Schiphol Airport.

What documents do you need?

When you apply for a passport, you must provide several documents. For every document, you must provide the original and a photocopy. You may need to have the original legalised and translated. The rules vary by country.

Identity documents

You should bring all identity documents in your and the child’s name. This includes foreign and expired documents. You do not need to bring expired documents which have already been cancelled (for instance by having a hole punched through them).

Application form

You should bring a completed and signed passport application form. Complete the form online (this site is in Dutch) and print it out. Or print the form (PDF, 222 KB) (in Dutch) and complete it in pen.

An English translation of this form is available, use this document as a guide to fill in your Dutch application form.

Photograph

Bring a photo that meet the Dutch requirements for passport photos.

Proof of identity

You and the child must go to the embassy or consulate-general to prove the child’s identity.

Parental consent

Each parent must sign the application form. Each parent must give permission for a passport application to be submitted for the child. The parents can do this by signing the application form and accompanying the child to the embassy or consulate-general. Parents should bring their identity documents with them. If a parent is unable to go to the embassy or consulate-general, or unable to sign the application form, he or she must fill in and sign a declaration of consent (PDF, 190 KB). If you live in the Netherlands, you can get a declaration of consent form from your municipality.

Guardians

If you are the child’s guardian, you must prove this by presenting an official copy of the relevant court judgment. The official copy must not have been issued more than 1 year ago.

Death certificate

If one or both of the child’s parents are deceased, please provide an official copy of the death certificate(s).

Proof at least one of the child’s parents was a Dutch national at the time of the child’s birth

You must provide proof that at least one of the child’s parents was a Dutch national at the time of the child’s birth.

To do this, please provide one of the following documents:

  • The parent’s Dutch passport, valid at the time of the child’s birth, and a valid residence document for the country where the parent lives.
  • Other documents proving that the parent holds Dutch nationality, such as a naturalisation certificate, a confirmation of nationality acquired through the option procedure, adoption papers or an acknowledgement document.

Proof at least one parent is still a Dutch national

You must provide proof that at least one of the child’s parents still holds Dutch nationality. This can be a Dutch passport and a residence permit for the country where they live. Or other documents proving Dutch nationality.

Marriage certificate or certificate of registered partnership

Please provide an official copy of the parent’s marriage certificate or certificate of registered partnership, giving their full names and the date of marriage or registered partnership. The official copy must not have been issued more than 1 year ago. If the child’s parents were not married at the time of the child’s birth, you will need to provide other documents.

Birth certificate

You should bring with you a complete official copy of the child’s birth certificate or an extract from the register of births, giving the child’s place of birth (not only the state, but also the city, town or village where the child was born) and both parents’ full names. The document must not have been issued more than 1 year ago. Hospital-issued certificates are not accepted.

Adoption papers

If the child is adopted, please provide the adoption papers.

Proof of legal residence

You must provide proof of legal residence in the country where you and your child live.

In Italy, you can do this by providing: 

  • an identity card (carta d'identità)

or

  • a permanent residence permit for EU citizens (attestazione di soggiorno permanente per i cittadini dell'Unione Europea)

or

  • a residence certificate (certificato di residenza), issued no longer than one year ago

How do I make an appointment?

You can make an appointment online (in Dutch) to visit the embassy in Rome.

How much will it cost?

You can find the price of a passport or ID card in the overview of consular fees in Italy.
Payments can be made in cash, in euros, or by debit or credit card.

How long will it take?

The Ministry of Foreign Affairs will first determine if you are a Dutch national. If so, you are entitled to a passport or ID card.

Your passport or ID card will be ready in about 3 weeks. You may be asked to provide additional documents to help us assess your application. If so, it may take up to 8 weeks for you to receive your passport or ID card.

What if I need my passport or ID card in the meantime?

If you need your current passport or ID card while your application is being processed, you can hand it in later, when you come to collect your new one. If your new document is being sent to you by post, you must first send your current passport or ID card to the embassy. Only then will the new document be posted to you.

How can I track my application?

When you apply for a travel document, you will receive a track & trace code. This allows you to track the status of your application online. You will be informed by email when your document is ready.

How do I get my document?

Collect your document

You can collect your document from the embassy in Rome between 9.00 and 12.00 on Mondays, Tuesdays, Wednesdays and Fridays, and between 10.00 and 12.00 and between 14.00 and 16.00 on Thursdays. You do not need to make an appointment. First check which days our offices are closed.

Have your document sent by post

You can also have your new passport or ID card sent to you by DHL courier. You will have to pay the EUR 12.50 postage charge yourself. You must pay the postage charge when you submit your application.

What happens to my old passport or ID card?

The embassy or consulate will cancel your old passport or ID card and then return it to you.

If your old document contains visas or residence permits that are still valid and you want to keep those pages intact, you should make this known beforehand.
 

Contact

If you have any questions, please contact the embassy in Rome.