Applying for a passport or ID card if you live in United States
Are you a Dutch national living in United States? And do you want to renew or apply for a Dutch passport or identity card (ID card)? You can do so at a Dutch embassy in Washington or at the consulates-general in Miami, New York and San Francisco. You can also lodge your application at a Dutch border municipality or at the Schiphol desk.
Step 1: Create your personal checklist
It is important for your passport or ID card application that you bring the correct documents with you. You should therefore create a personal checklist for you or the child you're applying on behalf of. Then you’ll know what documents to bring. Step 2 shows you whether there are additional document requirements in the country you live in.
- For every document, you must always bring the original and one photocopy with you.
- You may need to have the original legalised and translated.
- You may be asked to provide additional documents.
- All applicants must appear in person; this includes children.
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Once you have completed your checklist, please continue with step 2.
Step 2: Check the additional requirements for the United States
Depending on your country of residence, additional document requirements may apply. Below you can find out about the requirements for the United States.
Proof of legal residence
You must provide proof of legal residence in the country where you live. In the United States, you can do this by providing:
- a valid visa and supporting documents (a Form I-797, Notice of Action, recently issued by the Department of Homeland Security)
- a valid residence permit
If you hold US nationality, you can prove you are legally resident in the United States by providing:
- a US naturalisation certificate
- proof of birth abroad (Consular Report of Birth Abroad, CRBA)
If you do not have valid US immigration documents, you must hold a ‘Certification of Non-existence of a Record of Naturalization’. You can request this document from US Citizenship and Immigration Services.
If you have never previously held a Dutch passport or ID card, and you are bringing with you a birth certificate or marriage certificate that was issued in the United States, you must have the document legalised with an apostille.
First renewal after acquiring US nationality
If you are renewing your Dutch passport or identity card for the first time since acquiring US nationality, you must have your naturalisation document legalised with an apostille.
If you acquired US nationality through your partner, bring proof that you were married at the time of your naturalisation (no record of divorce). You can apply for this through VitalChek.
Step 3: Apply at a Dutch border municipality or at Schiphol Airport
If you want to apply for your passport or ID card in the Netherlands, you can do so at one of the Dutch border municipalities or at Schiphol Airport.
Step 4: Apply in the United States
If you want to apply for your passport or ID card in the United States, first make sure you have all the required documents. You can see which documents you need by completing the checklist (step 1). You should also check what additional requirements apply in the United States (step 2). Then you can make an appointment.
How do I make an appointment?
You can make an appointment online to visit the embassy in Washington or the consulate-general in Miami, New York or San Francisco.
Waiting time for appointments in Washington DC and San Francisco
The waiting time for an appointment to apply for a passport or identity card at these locations is currently one month or longer. Consult the appointment system on a regular basis to see if an earlier appointment has become available.
You can also apply for a passport or identity card at:
- a Dutch embassy or consulate in another country
- a Dutch border municipality or Schiphol Airport.
If you have a valid reason for making an urgent appointment, please email the embassy in Washington or the consulate-general in San Francisco . Examples of valid reasons include a medical emergency, a wedding or the death of a family member. The embassy or consulate will assess the documentary evidence you submit in support of your request and decide whether an earlier appointment can be scheduled.
How much will it cost?
You can find the price of a passport or ID card in the overview of consular fees in the United States.
Payments can be made by credit card only (Visa or Mastercard). It is not possible to make payments with American Express or Diners Club cards.
How long will it take?
The Ministry of Foreign Affairs will first determine if you are a Dutch national. If so, you are entitled to a passport or ID card.
Your passport or ID card will be ready in about 3 weeks. You may be asked to provide additional documents to help us assess your application. If so, it may take up to 8 weeks for you to receive your passport or ID card.
What if I need my passport or ID card in the meantime?
If you need your current passport or ID card while your application is being processed, you can hand it in later, when you come to collect your new one. If your new document is being sent to you by post, you must first send your current passport or ID card to the embassy or consulate-general. Only then will the new document be posted to you.
How can I track my application?
When you apply for a travel document, you will receive a track & trace code. This allows you to track the status of your application online. You will be informed by email when your document is ready.
Collect your document
You can collect your document from the embassy in Washington DC or the consulate-general in Miami, New York or San Francisco at the following times:
- Washington DC: between 11.00 and 12.30 on Tuesdays and Thursdays
- Miami: between 9.00 and 12.00 Monday to Friday
- New York: make an appointment by sending an email stating your name and the time you would like to collect your document
- San Francisco: between 9:30 and 13:00 Monday to Friday
You only need to make an appointment to visit the consulate-general in New York. First check which days our embassy and consulates-generals are closed.
Have your document sent by post
You can also have your new passport or ID card sent to you by UPS, USPS, FedEx or DHL. You will have to pay the postage charge yourself, and you will need to provide a pre-paid shipping label when you submit your application (1 for each application). For more information see the mailing instructions.
What happens to my old passport or ID card?
If you did not hand your old passport or ID card in when you submitted your application, please bring it with you when you come to collect your new one. The embassy or consulate will cancel your old passport or ID card and then return it to you.
If your old document contains visas or residence permits that are still valid and you want to keep those pages intact, you should make this known beforehand.