Applying for a passport or ID card if you live in India

Are you a Dutch national living in India? And do you want to renew or apply for a Dutch passport or identity card (ID card)? You can do so at the Netherlands embassy in New Delhi or the consulate-general in Mumbai. You can also lodge your application at a Dutch border municipality or at the Schiphol desk.

Step 1: Create your personal checklist

It is important for your passport or ID card application that you bring the correct documents with you. You should therefore create a personal checklist for you or the child you're applying on behalf of. Then you’ll know what documents to bring. Step 2 shows you whether there are additional document requirements in the country you live in.

  • For every document, you must always bring the original and one photocopy with you.
  • You may need to have the original legalised.
  • If your document is not issued in Dutch, English, German, French or Spanish, it will need to be translated. This must be done by a sworn translator.

  • You may be asked to provide additional documents.
  • All applicants must appear in person; this includes children.

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Once you have completed your checklist, please continue with step 2.

Step 2: Check the additional requirements for India

Your documents may need to meet additional requirements in a given country. Below you can find out about the requirements for India.

Proof of legal residence

You must provide proof of legal residence in the country where you live. In India, you can do this by providing:

  • a valid visa and supporting documents

or

  • a valid residence permit

First-time application

If, according to your personal checklist (step 1), you need to get a document legalised, and if your birth certificate or marriage certificate was issued in India, you must have the document legalised with an apostille.

First-time applications and name series in India

Please note that for a first passport or ID card application, the name of the applicant is displayed exactly as in the Indian birth certificate. In India, the name in the birth certificate is often displayed in a series of names (in Dutch: namenreeks). We advise you to read the information on the page Registering a birth in India.

Step 3: Apply at a Dutch border municipality or at Schiphol Airport

If you want to apply for your passport or ID card in the Netherlands, you can do so at one of the Dutch border municipalities or at Schiphol Airport.

Step 4: Apply in India

If you want to apply for your passport or ID card in India, first make sure you have all the required documents. You can see which documents you need by completing the checklist (step 1). You should also check what additional requirements apply in India (step 2). Then you can make an appointment.

How do I make an appointment?

You can make an online appointment to visit the embassy in New Delhi or the consulate-general in Mumbai.

How much will it cost?

You can find the price of a passport or ID card in the overview of consular fees in India. Payments can only be made in cash, in Indian rupees (INR).

How long will it take?

The Ministry of Foreign Affairs will first determine if you are a Dutch national. If so, you are entitled to a passport or ID card.

Your passport or ID card will be ready in about 3 weeks. You may be asked to provide additional documents to help us assess your application. In that case, the decision period will be extended.

What if I need my passport or ID card in the meantime?

If you need your current passport or ID card while your application is being processed, you can hand it in later, when you come to collect your new one. If your new document is being sent to you by post, you must first send your current passport or ID card to the embassy or consulate-general. Only then will the new document be posted to you.

How can I track my application?

When you apply for a travel document in New Delhi, you will receive a track & trace code. This allows you to track the status of your application online. You will be informed by email when your document is ready.

Collect your document

You can collect your document from the embassy in New Delhi or the consulate-general in Mumbai.
In New Delhi you can do this between 9.00 and 12.00 and between 13.00 and 16.00 Monday to Thursday, and between 9.00 and 14.00 on Fridays. In Mumbai you can do this between 9.00 and 16.00 Monday to Thursday and between 9.00 and 14.00 on Fridays.

You do not need to make an appointment at either location. But first check our closure days.

Have your document sent by post

You can also have your new passport or ID card sent to you by courier or by registered post. You will have to pay the postage charge yourself. At the embassy in New Delhi, the postage charge is INR 500. The consulate-general in Mumbai will charge INR 410 and send your document via Blue Dart. In both cases, you must pay the postage charge when you submit your application.

What happens to my old passport or ID card?

The embassy or consulate-general will cancel your old passport or ID card and then return it to you. If your old document contains visas or residence permits that are still valid and you want to keep those pages intact, you should make this known beforehand.

Contact

If you have any questions, please contact the embassy in New Delhi or the consulate-general in Mumbai.