Applying for a passport or ID card if you live in Finland

Are you a Dutch national living in Finland? And do you want to renew or apply for a Dutch passport or identity card (ID card)? You can do so at the Netherlands embassy in Helsinki. You can also lodge your application at a Dutch border municipality or at the Schiphol desk.

Step 1: Create your personal checklist

It is important for your passport or ID card application that you bring the correct documents with you. You should therefore create a personal checklist for you or the child you're applying on behalf of. Then you’ll know what documents to bring. Step 2 shows you whether there are additional document requirements in the country you live in.

  • For every document, you must always bring the original and one photocopy with you.
  • You may need to have the original legalised.
  • If your document is not issued in Dutch, English, German, French or Spanish, it will need to be translated. This must be done by a sworn translator.

  • You may be asked to provide additional documents.
  • All applicants must appear in person; this includes children.

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Once you have completed your checklist, please continue with step 2.

Step 2: Check the additional requirements for Finland

Your documents may need to meet additional requirements in a given country. Below you can find out about the requirements for Finland.

Proof of legal residence

You must provide proof of legal residence in the country where you live.

In Finland, you can do this by providing:

  • a recent extract from the population register, in English, stating your nationality

In Finnish this is called a ‘Virkatodistus’, in English an ‘extract from the population information system’.

If the applicant is under 18, the extract should include the annotation ‘parents + custodians’.

Applicants from Estonia can do this by providing:

  • a valid Estonian ID card that says “citizenship: NLD” on the front and “place of birth: Holland / NLD” on the back.

Requesting an extract from the population register

You can get an extract for a fee from any Maistraatti (Local Register Office). You can also request an extract by emailing extract.populationregister.uusimaa@maistraatti.fi.

First-time application

If, according to your personal checklist (step 1), you need to get a document legalised, and if your birth certificate or marriage certificate was issued in Finland, you must have the document legalised with an apostille.

You can get your document legalised with an apostille by a notary public at a Maistraatti (Local Register Office).

Step 3: Apply at a Dutch border municipality or at Schiphol Airport

If you want to apply for your passport or ID card in the Netherlands, you can do so at one of the Dutch border municipalities or at Schiphol Airport.

Step 4: Apply in Finland

If you want to apply for your passport or ID card in Finland, first make sure you have all the required documents. You can see which documents you need by completing the checklist (step 1). You should also check what additional requirements apply in Finland (step 2). Then you can make an appointment.

How do I make an appointment?

You can make an appointment using the online appointments system to visit the embassy in Helsinki. 

How much will it cost?

You can find the price of a passport or ID card in the overview of consular fees in Finland. Payment is by debit card only.

How long will it take?

The Ministry of Foreign Affairs will first determine if you are a Dutch national. If so, you are entitled to a passport or ID card.

Your passport or ID card will be ready in about 3 weeks. You may be asked to provide additional documents to help us assess your application. In that case, the decision period will be extended.

What if I need my passport or ID card in the meantime?

If you need your current passport or ID card while your application is being processed, you can hand it in later, when you come to collect your new one. If your new document is being sent to you by post, you must first send your current passport or ID card to the embassy. Only then will the new document be posted to you.

How can I track my application?

When you apply for a travel document, you will receive a track & trace code. This allows you to track the status of your application online. You will be informed by email when your document is ready.

Collect your document

You will need to make an appointment to collect your travel document from the embassy in Helsinki.

Have your document sent by post

You can also have your new passport or ID card sent to you by registered post (Posti). You will have to pay the postage charge yourself

What happens to my old passport or ID card?

The embassy will cancel your old passport or ID card and then return it to you.

If your old document contains visas or residence permits that are still valid and you want to keep those pages intact, you should make this known beforehand.

Contact

If you have any questions, please contact the embassy in Helsinki.