Declaration of marital status in the United States

Do you need a certificate of marital status (sometimes called a declaration of unmarried status, negative statement or a no records found statement) in the United States? If the local authorities will not issue such a document, the Dutch embassy in Washington or the consulate-general in New York, Miami, Chicago and San Francisco can do it instead.

Declaration of marital status

If you wish to marry abroad, you may need a declaration of marital status. To obtain one, you must produce several documents to prove that you are not married or in a registered partnership.

What documents do you need when applying?

If you have never been married

  • proof that you have Dutch nationality, this may be any one of the following documents:
    • a Dutch passport
    • a Dutch national identity card
    • a certificate of Dutch nationality
  • an address and proof of registration of place of residence
  • a declaration of unmarried status from the Dutch municipality where you lived before moving abroad (you can apply for this yourself at the municipality concerned)

If you have previously been married

  • proof that you have Dutch nationality, this may be any one of the following documents:
    • a Dutch passport
    • a Dutch national identity card
    • a certificate of Dutch nationality
  • an address and proof of registration of place of residence
  • divorce certificates, foreign judgments or a death certificate

You may need to have the original legalised and translated. The rules vary per country. 

The term ongehuwd (unmarried)

The term ongehuwd (unmarried) is used only if you have never married or entered into a registered partnership. If you have been married previously or been in a registered partnership, the term gescheiden (which means you have divorced or terminated a registered partnership) or weduwe/weduwnaar (widow/widower) will be used in the declaration. Details of any and all previous marriages or registered partnerships must appear on the document.

Declaration of marital status in this country or region

If your your non-Dutch partner was married before, he/she should also bring a copy of a divorce certificate along.

Procedure to apply for declarations in Washington

To apply for the declaration or certificate, you can send the required documents by mail to:

Embassy of the Netherlands
Consular department
4200 Linnean Avenue NW
Washington, DC 20008

Please indicate the purpose for which you will be using the declaration.
It takes approximately 3 working days to process the application. If you would like the declaration/certificate returned to you by mail, please include a return envelope with the correct postage. If you send original documents, these will only be returned to you if you provide copies.

You can also have your declaration sent to you by UPS, FedEX or DHL. You will have to pay the postage charge yourself, and you will need to provide a pre-paid, electronically generated shipping label with your application. For more details on acceptable types of labels, please read the mailing instructions (PDF, 18 KB).

If you wish to apply in person, you can make an appointment via the online appointment system.

Payment

The costs of the declarations and certificates can be checked on the consular fees page.

At the Dutch representations in the United States payments by credit card (VISA or Master card) are preferred. Cash payments are not possible. Money orders made out to “Embassy of the Netherlands” are also accepted at all missions if you apply via mail.

Procedure to apply for declarations in New York

To apply for the declaration or certificate, you can send the required documents by mail to:

Consulate General of the Netherlands
Consular Department
666 Third Ave., 19th Floor
New York, NY 10017

Please indicate the purpose for which you will be using the declaration.
It takes approximately 3 working days to process the application. If you would like the declaration/certificate returned to you by mail, please include a return envelope with the correct postage.If you send original documents, these will only be returned to you if you provide copies.

You can also have your declaration sent to you by UPS, FedEX or DHL. You will have to pay the postage charge yourself, and you will need to provide a pre-paid, electronically generated shipping label with your application. For more details on acceptable types of labels, please read the mailing instructions (PDF, 18 KB).

If you wish to apply in person, you can make an appointment via the online appointment system.

Payment

The costs of the declarations and certificates can be checked on the consular fees page.

At the Dutch representations in the United States payments by credit card (VISA or Master card) are preferred. Cash payments are not possible. Money orders made out to “Embassy of the Netherlands” are also accepted at all missions if you apply via mail.

Procedure to apply for declarations in Miami

To apply for the declaration or certificates, you can send the required documents by mail to:

Consulate general of the Netherlands
Consular Department
701 Brickell Ave., Suite 500
Miami, FL 33131

Please indicate the purpose for which you will be using the declaration.
It takes approximately 3 working days to process the application. If you would like the declaration/certificate returned to you by mail, please include a return envelope with the correct postage. If you send original documents, these will only be returned to you if you provide copies.

You can also have your declaration sent to you by UPS, FedEX or DHL. You will have to pay the postage charge yourself, and you will need to provide a pre-paid, electronically generated shipping label with your application. For more details on acceptable types of labels, please read the mailing instructions (PDF, 18 KB).

If you wish to apply in person, you have to make an appointment to submit your application. If possible the declaration will be made and you can wait for it. If it is too busy you can pick it up on another day or have it send to you. In that case you have to submit a return envelope with the correct postage.

Payment

The costs of the declarations and certificates can be checked on the consular fees page.

At the Dutch representations in the United States payments by credit card (VISA or Master card) are preferred. Cash payments are not possible. Money orders made out to “Embassy of the Netherlands” are also accepted at all missions if you apply via mail.

Procedure to apply for declarations in Chicago

To apply for the declaration or certificate, you can send the required documents by mail to:

Consulate General of the Netherlands
Consular Department
303 E. Wacker Dr., Suite 2600
Chicago, IL 60601

Please indicate the purpose for which you will be using the declaration.
It takes approximately 3 working days to process the application. If you would like the declaration/certificate returned to you by mail, please include a return envelope with the correct postage.If you send original documents, these will only be returned to you if you provide copies.

You can also have your declaration sent to you by UPS, FedEX or DHL. You will have to pay the postage charge yourself, and you will need to provide a pre-paid, electronically generated shipping label with your application. For more details on acceptable types of labels, please read the mailing instructions (PDF, 18 KB).

If you wish to apply in person, you can make send an e-mail to make an appointment.

Payment

The costs of the declarations and certificates can be checked on the consular fees page.

At the Dutch representations in the United States payments by credit card (VISA or Master card) are preferred. Cash payments are not possible. Money orders made out to “Embassy of the Netherlands” are also accepted at all missions if you apply via mail.

Procedure to apply for declarations in San Francisco

To apply for the declaration or certificate, you can send the required documents by mail to:

Consulate General of the Netherlands
Consular Department
1 Montgomery Street, Suite 3100
San Francisco, CA 94104

Please indicate the purpose for which you will be needing the declaration.
It takes approximately 5 working days to process the application. If you would like the declaration/certificate returned to you by mail, please include a return envelope with the correct postage.If you send original documents, these will only be returned to you if you provide copies.

You can also have your declaration sent to you by UPS, FedEX or DHL. You will have to pay the postage charge yourself, and you will need to provide a pre-paid, electronically generated shipping label with your application. For more details on acceptable types of labels, please read the mailing instructions (PDF, 18 KB).

If you wish to apply in person, you can make an appointment via the online appointment system.

Payment

The costs of the declarations and certificates can be checked on the consular fees page.

At the Dutch representations in the United States payments by credit card (VISA or Master card) are preferred. Cash payments are not possible. Money orders made out to “Embassy of the Netherlands” are also accepted at all missions if you apply via mail.

Any questions?

In case you have questions, contact us via the contact form.