Declaration of marital status in the United States

Do you need a certificate of marital status (sometimes called a declaration of unmarried status, negative statement or a no records found statement) in the United States? If the local authorities will not issue such a document, the Dutch embassy in Washington or the consulate-general in New York, Miami, Chicago and San Francisco can do it instead.

Declaration of marital status

If you wish to marry abroad, you may need a declaration of marital status. To obtain one, you must produce several documents to prove that you are not married or in a registered partnership.

What documents do you need when applying?

If you have never been married

  • proof that you have Dutch nationality, this may be any one of the following documents:
    • a Dutch passport
    • a Dutch national identity card
    • a certificate of Dutch nationality
  • an address and proof of registration of place of residence
  • a declaration of unmarried status from the Dutch municipality where you lived before moving abroad (you can apply for this yourself at the municipality concerned)

If you have previously been married

  • proof that you have Dutch nationality, this may be any one of the following documents:
    • a Dutch passport
    • a Dutch national identity card
    • a certificate of Dutch nationality
  • an address and proof of registration of place of residence
  • divorce certificates, foreign judgments or a death certificate

You may need to have the original legalised and translated. The rules vary per country. 

The term ongehuwd (unmarried)

The term ongehuwd (unmarried) is used only if you have never married or entered into a registered partnership. If you have been married previously or been in a registered partnership, the term gescheiden (which means you have divorced or terminated a registered partnership) or weduwe/weduwnaar (widow/widower) will be used in the declaration. Details of any and all previous marriages or registered partnerships must appear on the document.

Declaration of marital status in this country or region

If your your non-Dutch partner was married before, he/she should also bring a copy of a divorce certificate along.

Procedure to apply for consular certificates in the United States

Applying by post

In the US you can apply for a consular certificate/declaration by post. To apply you can send a letter with you name and contact details, the required documents and the payment by post.

Please indicate clearly in your letter the purpose for which you will be using the certificate. We will put it in the declaration. It takes approximately 3 working days to process your application.

If you would like the certificate returned to you by post, please include a return envelope with the correct postage. If you send original documents, these will only be returned to you if you provide copies.

You can also have your certificate sent to you by UPS, FedEX or DHL. You will have to pay the postage charge yourself, and you will need to provide a pre-paid, electronically generated shipping label with your application. For more details on acceptable types of labels, please read the mailing instructions (PDF, 16 KB).

Applying in person

If you wish to apply in person, you can make an appointment via the online appointment system.

In case you wish to submit your application at the consulate-general in Chicago, you will need to send an email to make appointment.

If possible the certificate will be made immediately and you can wait for it. If it is too busy, you will have to pick it up another day or you can have it sent to you. Therefore, as a precaution, always bring a return envelope and sufficients stamps with you.

Postal addresses of the embassy and consulates-general

Check the contact pages of the embassy in Washington or the consulates-general in Chicago, Miami, New York or San Francisco for the address where you can send you application to.

Do not forget to state on the envelope that your letter is intended for the consular section.

Payment

The costs of the declarations and certificates can be checked on the consular fees page.

In case you want to apply by post, you can send a money order in the name of the "Embassy of the Netherlands", regardless of where you will send your application to.

In case you want to apply in person, you need to keep in mind that at the Netherlands embassy and consulates-general in the United States you can only pay by credit card (VISA or Master card). Cash payments are not possible.

Any questions?

In case you have questions, contact us via the contact form.