Certificate of legal capacity to marry in Japan

Are you a Dutch national planning to marry in Japan? The embassy or consulate can draw up a certificate of legal capacity to marry for you.

What documents do I need to bring with me?

To apply for a certificate of legal capacity to marry, you must provide copies of the following documents:

  • a valid Dutch identity document
  • an extract from the register of births
  • a civil status extract showing that you are not married. The extract may not be more than 12 months old
  • a divorce certificate if you have previously been married

You may need to have the original documents legalised and translated. The rules vary per country.

What documents should my (non-Dutch) partner bring?

When you apply for a certificate of legal capacity to marry, your non-Dutch partner must bring copies of the following documents:

  • a passport or another identity document
  • an official document stating his or her address (this document varies from country to country)
  • a declaration of unmarried status

You may need to have the original documents legalised and translated. The rules vary per country.

Certificate of legal capacity to marry in this country or region

In some cases we can check your information with your BSN (Social service number) instead of the above-mentioned extracts. Please send us an email with your BSN to tok-ca@minbuza.nl beforehand.

For the address of a non-Dutch partner a juuminhyou (住民票) or a gas, water or electricity bill can be provided.

When your partner has the Japanese nationality an extract from the family register (koseki tohon: 戸籍謄本) can be provided for showing the civil status and can also serve as a divorce certificate if required. Other nationalities have to consult their country's representations in Japan where they can get these documents. The documents do not need to be legalised and can be accepted in Dutch, English and Japanese without translation.

Applications can be done in person by making an appointment with the embassy in Tokyo or through post by sending an email with the required documents to tok-ca@minbuza.nl.

Average processing time

In person:

Your document will be ready for pick up in the afternoon (after 5pm) from the embassy guard house and will be kept there for one week.

If you choose to have your new document sent to you, bring a JPY 510 Letter Pack with you when you submit your application. A Letter Pack is a standard envelope issued by Japan Post and can be purchased from most post offices and convenience stores. You can find more information on the Japan Post website.

Please make an appointment online to visit the embassy in Tokyo.

By post:

Once we have received the payment and required documents, the document will be sent within 1-2 working days through Yamato - registered post. Shipping costs will be paid by you on arrival.

Payment

At the embassy in Tokyo you can pay with Dutch bankcards, creditcards (VISA/Mastercard) and cash (Japanese yen only). Please click here to see our consular tariffs.

If you cannot apply in person, you can pay for the application by bank transfer in Euro.

Bank and address information

Bankaccount:
BIC/Swift-code: INGBNL2A
IBAN: NL93 INGB 0705454029
Ministry of Foreign Affairs, RSO-AZI
Please mention: "TOK/CA", followed by "name" en "document type"

Address
Embassy of the Kingdom of the Netherlands
Consular Section
3-6-3 Shibakoen, Minato-ku
Tokyo 105-0011