Applying for a copy of a birth certificate in the Netherlands

Do you want a copy of your birth certificate (geboorteakte)? You can request an official copy (afschrift), extract (uittreksel) or a multilingual international extract (meertalig internationaal uittreksel). You can do this in the municipality where you were born.

You won't receive your original birth certificate that the municpality has on file. You can choose from an an official copy, extract or a multilingual international extract.

Official copy of birth certificate

This is a copy of the birth certificate record held by the municipality. The municipality puts a stamp on it. The official copy has the same information as your original birth certificate.

Extract of a birth certificate

The extract of the birth certificate contains the following information:  

your surname;
your first name(s);
your place of birth;
your date of birth.

Details regarding your parents are not included in the extract.

Multilingual international extract of birth certificate

The multilingual international extract is an up-to-date summary of your birth certificate for international use. It provides an explanatory statement in:

Dutch;
English;
French;
German;
Spanish;
Greek;
Italian;
Portuguese;
Turkish;
Serbo-Croatian.

You request a copy of your birth certificate in the municipality where you were born.

Were you born outside the Netherlands? Do you want to request a copy of your birth certificate? If so, contact the Registrar of Births, Deaths, Marriages and Civil Partnerships in the country in which you were born. Is your birth certificate registered with the municipality of Den Haag (The Hague)? If so, you can apply for a copy there.

This is how it works for you

Your (future) place of residence falls under:

Municipality of Apeldoorn

Here is some information from your municipality.

Municipality of Apeldoorn: Applying for a copy of a birth certificate

Do you need proof of, for example, a birth, marriage, divorce or death? Then you can request a copy of a deed. You do this in the municipality where the event took place.

The event for which you want a copy of the deed took place in the Municipality of Apeldoorn.
You can only apply:
- for yourself
- as an authorised representative
If you are not mentioned in the deed, for example as partner, mother/father or child, you must have a good reason (legitimate interest) to obtain a copy. You can mention this reason in the application.
We can always issue a copy of a marriage certificate or death certificate drawn up before 01-01-1995.

The event for which you want a copy of the deed took place in the Municipality of Apeldoorn.
You can only apply
for yourself
as an authorised representative
If you are not mentioned in the deed, for example as partner, mother/father or child, you must have a good reason (legitimate interest) to obtain a copy. You can mention this reason in the application.
We can always issue a copy of a marriage certificate or death certificate drawn up before 01-01-1995.

Applications
You can request various copies of civil status records:

Birth certificate
Marriage certificate
Registered partnership certificate
Divorce certificate or termination of registered partnership
Conversion certificate
Death certificate
Do you need a deed for international use? Then request an international transcript. This contains the following translations: French, German, English, Spanish, Greek, Italian, Portuguese, Turkish and Yugoslavian.

You can request a transcript of a deed in two ways:

Online
You can request a transcript from the civil registry online (using DigiD). You will not receive the transcript digitally. The transcript will be sent to your home address by post within three working days.

Counter
You can also go to the front desk. Make an appointment online.
Bring with you to the appointment:

A valid proof of identity
A means of payment (preferably debit card rather than cash)
You will receive the statement immediately.

Authorisation
You can also authorise another person to request a copy of a civil status record. The authorised representative can only come to the reception desk. And will need the following:

A valid identity document of themselves
A valid identity document of yours
A completed and signed authorisation form (pdf, 155kB)

The cost of the transcript is €15.70.

If it turns out afterwards that you do not need the statement or that you requested the wrong document, unfortunately we cannot refund the cost. Costs have then been incurred to look up your data.