Applying for a passport or ID card if you live in Vatican City

If you are a Dutch national living in Vatican City (Holy See) and you want to apply for or renew a Dutch passport or ID card, you can go to the Dutch embassy in Rome (Italy). You can also lodge your application at a Dutch border municipality or at the Schiphol desk.

Due to the coronavirus, the possibilities to apply for a passport or ID card at an embassy or consulate-general are limited. This also applies to applications at an office of an external service provider such as VFS Global.

New ID card

From 2 August 2021, all ID cards issued to Dutch nationals aged 12 and older will include copies of two of their fingerprints and a QR code with their citizen service number (BSN). You should know:

  • Until 12 July 2021 inclusive, it will still be possible to apply for an ID card in the current format.
  • From 13 July to 1 August 2021 inclusive, for technical reasons, it will not be possible to apply for an ID card at an embassy or consulate-general. If you need to apply for a travel document before 2 August, you can apply for a passport.
  • From 2 August 2021, applicants will receive an ID card in the new format. Please note: when you apply, you will have to have your fingerprints taken. This will require you to come to the embassy or consulate-general in person.

Step 1: Create your personal checklist

It is important for your passport or ID card application that you bring the correct documents with you. Therefore, per passport or ID card first create a personal checklist for each application.  Then you’ll know what documents to bring.

Note: step 2 shows you whether there are additional document requirements in the country you live in.

If no checklist is being displayed, try again later. Or try reloading the page or opening it in a different browser.

  • You must appear in person to apply for your passport. Someone else is not allowed to do this for you. This also applies to someone under the age of 18. He or she must also be present at the application.
  • You may need to have the original legalised.
  • You may provide documents in Dutch, English, German or French. Abroad and at the passport desk at Schiphol airport in Amsterdam, you may also provide documents from the civil registrar in Spanish. If your documents are in another language, you must have them translated by a sworn translator.
  • You may be asked to provide additional documents.

Once you have completed your checklist, please continue with step 2.

Step 2: Check the additional requirements for Vatican City

Your documents may need to meet additional requirements in a given country. Below you can find out about the requirements for San Marino.

Proof of legal residence

You must provide proof of legal residence in the country where you live. In San Marino, you can do this by providing one of the following documents:

  • an identity card (carta d'identità);
  • a residence certificate;
  • if you also hold the nationality of Vatican City: a valid passport or ID card of your country of residence

Always bring the original and a photocopy of the document.

First-time application: legalisation of documents

If, according to your personal checklist (step 1), you need to get a document legalised, and the multilingual extract of your birth certificate or marriage certificate was issued in Vatican City,  you need to legalise it.

Do you have a document from another country? Then check whether it needs to be legalised.

Step 3: Apply at a Dutch border municipality or at Schiphol Airport

If you want to apply for your passport or ID card in the Netherlands, you can do so at one of the Dutch border municipalities or at Schiphol Airport.

Step 4: Apply in Italy

If you want to apply for your passport or ID card in Italy, first make sure you have all the required documents. You can see which documents you need by completing the checklist (step 1). You should also check what additional requirements apply in your country of residence (step 2). Then you can make an appointment.

How do I make an appointment?

You can make an appointment online to visit the embassy in Rome.

How much will it cost?

You can find the price of a passport or ID card in the overview of consular fees in Italy.
The embassy accepts debit card payments.

How long will it take?

The Ministry of Foreign Affairs will first determine if you are a Dutch national. If so, you are entitled to a passport or ID card.

Your passport or ID card will be ready in about 3 weeks. You may be asked to provide additional documents to help us assess your application. In that case, the decision period will be extended.

What if I need my passport or ID card in the meantime?

If you need your current passport or ID card while your application is being processed, you can hand it in later, when you come to collect your new one. If your new document is being sent to you by post, you must first send your current passport or ID card to the embassy. Only then will the new document be posted to you.

How can I track my application?

When you apply for a travel document, you will receive a track & trace code. This allows you to track the status of your application online. You will be informed by email when your document is ready.

Collect your document

You can collect your document from the embassy in Rome on the following days on times:

  • Monday: between 9.00 - 12.00 hours and 14.00 - 16.00 hours.
  • Tuesday, Thursday and Friday: between 9.00 - 12.00 hours.

You do not need to make an appointment. First check which days our offices are closed.

Have your document sent by post

Passport

You can also have your new passport sent to you by courier (DHL). You will have to pay the EUR 12.50 postage charge yourself. You must pay the postage charge when you submit your application.

ID card

Your new identity card will not be sent by post. You should collect it at the embassy in Rome.

What happens to my old passport or ID card?

The embassy will cancel your old passport or ID card and then return it to you.

If your old document contains visas or residence permits that are still valid and you want to keep those pages intact, you should make this known beforehand.

Contact

If you have any questions, please contact the the embassy in Rome.