Legalisation of documents from Sao Tome and Principe for use in the Netherlands
If you want to use a document from Sao Tome and Principe in the Netherlands, you must first have it legalised by the local authorities. This is done with a special stamp called an apostille.
Who can have documents legalised?
Anyone who has one or more documents from Sao Tome and Principe can have them legalised for use in any part of the Kingdom of the Netherlands:
- the European part of the Netherlands
- St Eustatius
- St Maarten
Requirements for your document
- Your document must be original and complete. If the document refers to other documents or annexes, these must be included.
Translation of your document
If your document is not in English, French, German or Dutch you might need to have it translated. The following rules apply:
- Your document must be translated by a sworn translator.
- It must be translated into English, French, German or Dutch.
- If the sworn translator is registered outside the Netherlands, you must also have the translation legalised.
Which documents can be legalised?
You can have various documents legalised, such as diplomas and certificates. The most common documents are:
- an official copy of a birth certificate (certidão de nascimento).
- an official copy of a marriage certificate
- an official copy of a divorce certificate
- an official copy of a death certificate
You can get these documents from the civil status records office (Conservatória do Registo Civil), which is part of the Ministry of Internal Affairs in Sao Tome.
Certificate of unmarried status
Request an official copy of your birth certificate. It includes information about your marital status, so it can be used instead of a certificate of unmarried status.
Where can you have your documents legalised?
You can get an apostille from the Ministry of Foreign Affairs, Cooperation and Communities in Sao Tome and Principe For details see the website of the Hague Conference on Private International Law (HCCH).
Once your document has been legalised with an apostille it can be used in the Kingdom of the Netherlands.
Assistance from the CDC in The Hague
The Consular Service Centre (CDC) can help Dutch nationals apply for documents or have documents legalised.
Verification of your document
The apostille on your document means only that the correct signature is on your document. Legalisation does not prove that the content is correct or that the document is authentic. A municipality in the Netherlands, the Immigration and Naturalisation Service (IND) or another authority may decide to check this.