Certificate of legal capacity to marry in Poland

Are you a Dutch national planning to marry in Poland? The Dutch embassy in Warsaw can draw up a certificate of legal capacity to marry for you.

Due to the corona virus, the possibilities to apply for this declaration at an embassy or consulate-general are limited. Please check the online appointment system to see if it is possible to make an appointment. If no times are available, it is not yet possible to submit an application at the embassy or consulate general.

Are you a Dutch citizen and do you live in the Netherlands or have you lived in the Netherlands? In that case, you must apply for a certificate of legal capacity to marry (verklaring van huwelijksbevoegdheid) from the municipality where you live or where you last lived. Were you a minor when you left the Netherlands? Then you must also apply at the municipality where you last lived. The certificate is valid for 6 months from the date of issue.

What documents do you need?

To apply for a certificate of legal capacity to marry, you need copies of the following documents:

  • a valid Dutch identity document
  • an extract from the register of births
  • a civil status extract showing that you are not married. The extract may not be more than 12 months old
  • a divorce certificate if you have previously been married

You may need to have the original documents legalised and translated. The rules vary per country.

What documents does your non-Dutch partner need?

When you apply for a certificate of legal capacity to marry, your non-Dutch partner needs copies of the following documents:

  • a passport or another identity document

  • an official document stating his or her address (this document varies from country to country)
  • a declaration of unmarried status.

You may need to have the original documents legalised and translated. The rules vary per country.

Certificate of legal capacity to marry in this country or region

Aside from the mentioned documents above, you should also submit an address and proof of registration of place of residence.

Furthermore, you should also fill in your own declaration on the pdf-document, which can be found here below.

Please bare in mind that statements older then 6 months are not accpected by the Polish authorities. It is thus important not to apply for this declaration too early.

Application by post or e-mail

You can apply for this declaration either in person at the embassy, by post or by e-mail.
Written applications will be processed within 10 working days.

Apart from the above mentioned documents, you also need to hand in the following documents:

  • A letter with the request which statement you wish to receive and the reason of your application. The reason has to be mentioned on the statement;
  • Your signature legalization, confirmed by a notary;
  • A copy of your bank statement, with proof of payment to the bank account of the embassy;
  • Address in Poland for sending this statemetn and a Polish mobile number of you (the receiver).

Incomplete requests will not be processed.

Written applications can be sent to the following address:

Dutch embassy Warsaw
consular department
Kawalerii 10
00-468
Warsaw

Payment

Please check the overview of consular fees for the costs. Add the shipping costs to this amount. Transfer the total amount to the bank account of the embassy:

ING Bank Śląski S.A.
ul. Sokolska 34, 40-086 Katowice
Account of: Embassy of the Kingdom of the Netherlands
IBAN: PL95105000861000002273621652
BIC or SWIFT Code: INGBPLPW

Any Questions?

In case you have questions after reading the information on this page, you can send an email via the contact form.