Legalisation of documents from Nepal for use in the Netherlands

Anyone who has one or more documents from Nepal can have them legalised for use in any part of the Kingdom of the Netherlands:

• the European part of the Netherlands
• Aruba
• Bonaire
• Curaçao
• Saba
• St Eustatius
• St Maarten

Your document must be original and complete. If the document refers to other documents or annexes, these must be included.

If your document is not in English, you will need a translation in English, French, German or Dutch. If the sworn translator isn't registered in the Netherlands, you will have to have the translation legalised by the Nepalese Ministry of Foreign Affairs and the Netherlands embassy in New Delhi, India, as well.

You can have various documents legalised, such as diplomas and certificates. The most common documents are extracts from civil status records. In Nepal, births and other events must be registered with the civil status records office, usually within a set period of time. If registration takes place after this time, the municipality draws up a delayed certificate.

You can get the following certificates from the authorities:

• an official copy of a birth certificate (if you were born before 1977, have a delayed birth certificate drawn up first)
• a certificate of unmarried status
• an official copy of a divorce certificate
• an official copy of a death certificate

You can get these documents from 3 different authorities. They can also draw up a delayed certificate for you:

• Village Development Committee (VDC)
• Municipality Office
• Metropolitan or Sub-Metropolitan City Office

Official copy of a marriage certificate

You can get this document from the following authorities:

• Village Development Committee (VDC)
• Municipality Office
• Metropolitan or Sub-Metropolitan City Office
• District Administration Office (DAO)

First have your document and, if applicable, your translation legalised by the Nepalese Ministry of Foreign Affairs. Then have your document(s) legalised by the Netherlands embassy in New Delhi, India.

After these legalisation procedures, you can use your document in the Kingdom of the Netherlands.

Apply in person

Schedule an appointment via the online appointment system of the embassy in New Delhi.

If you want to be sure that the embassy can legalise your document, first send a scan of the document(s) to be legalised via e-mail to the embassy. If there is data on the back of the document, scan it too. If the embassy informs you that your document can be legalised, you can make an appointment via the online appointment system.

Send you documents by courier

Alternatively, you can send your documents for legalisation by courier to the Netherlands embassy in New Delhi and request for return of the same:

1. Call the DTDC courier service on +91 97 1100 1980 (Monday - Saturday between 10.00 - 17.00 hrs.).
2. If the courier service is available at your address, then DTDC will ask you to make an online payment depending on the area you reside in Nepal (different rates may be applicable for Kathmandu or hilly / unreachable areas).
3. You will receive an airway bill (AWB) number via text message as soon as the payment has been made.
4. Write this AWB number down.
5. Print and fill out the mailing form-disclaimer and write the AWB Number at the bottom of the page.
6. Please ensure you write your complete address and AWB number on it in BLOCK LETTERS. The DTDC envelope will be used to return your documents to the address mentioned on the disclaimer form.

You can use your AWB number to track your shipment.

If you submit your documents at the embassy, the processing time of a legalisation is normally 1 working day (submit today, pick up the next working day).

If you send the documents by courier the processing time will take about 2 weeks.

Please check the overview of consular fees in India for the costs and the payment method.

If you send your documents to the embassy by courier, payment should be done via bank transfer to the bank account of the Ministry of Foreign Affairs in the Netherlands:

Important! When making the transfer please state the following:

Legalisation - <your initials and last name> - India

For example: Legalisation - PJ Janssen - India

Remember to attach proof of payment (for example a copy or photo of your credit card statement / bank statement) when you send your documents to the embassy.

The Consular Service Centre (CDC) can help Dutch nationals apply for documents or have documents legalised in Nepal.

The stamp or sticker on your document means only that the correct signature is on your document. Legalisation does not prove that the content is correct or that the document is authentic. A municipality in the Netherlands, the Immigration and Naturalisation Service (IND) or another authority may decide to check this.