Applying for a passport or ID card if you live in Malawi
If you are a Dutch national living in Malawi and you want to apply for or renew a Dutch passport or ID card, you can go to a Dutch embassy or consulate-general in another country, such as Zimbabwe. You can also lodge your application at a Dutch border municipality or at the Schiphol desk.
Step 1: Create your personal checklist
It is important for your passport or ID card application that you bring the correct documents with you. You should therefore create a personal checklist for you or the child you're applying on behalf of. Then you’ll know what documents to bring. Step 2 shows you whether there are additional document requirements in the country you live in.
- You may need to have the original legalised.
- You may provide documents in Dutch, English, German or French. Abroad and at the passport desk at Schiphol airport in Amsterdam, you may also provide documents from the civil registrar in Spanish. If your documents are in another language, you must have them translated by a sworn translator.
- You may be asked to provide additional documents.
- All applicants must appear in person; this includes children.
If no checklist is being displayed, try again later. Or try reloading the page or opening it in a different browser.
Once you have completed your checklist, please continue with step 2.
Step 2: Check the additional requirements for Malawi
Your documents may need to meet additional requirements in a given country. Below you can find out about the requirements for Malawi.
Proof of legal residence
You must provide proof of legal residence in the country where you live. In Malawi, you can do this by providing one of the following documents:
- a valid residence permit;
if you also hold the nationality of Malawi: a valid passport or ID card of Malawi.
Step 3: Apply at a Dutch border municipality or at Schiphol Airport
Step 4: Apply in Zimbabwe
If you want to apply for your passport or ID card in Zimbabwe, first make sure you have all the required documents. You can see which documents you need by completing the checklist (step 1). You should also check what additional requirements apply in your country of residence (step 2). Then you can make an appointment.
How do I make an appointment?
You can make an online appointment to visit the embassy in Harare.
How much will it cost?
You can find the price of a passport or ID card in the overview of consular fees in Zimbabwe.
You can pay cash in US dollars (USD) or electronically by credit card (Master and Visa cards only). Payments with local Master or Visa cards are treated as foreign transactions and charged in Euros.
Please note that payments with local Master/Visa cards are rejected when your foreign transaction limit has exceeded.
How long will it take?
The Ministry of Foreign Affairs will first determine if you are a Dutch national. If so, you are entitled to a passport or ID card.
Your passport or ID card will be ready in about 3 weeks. You may be asked to provide additional documents to help us assess your application. In that case, the decision period will be extended.
What if I need my passport or ID card in the meantime?
If you need your current passport or ID card while your application is being processed, you can hand it in later, when you come to collect your new one. If your new document is being sent to you by post, you must first send your current passport or ID card to the embassy. Only then will the new document be posted to you.
How can I track my application?
When you apply for a travel document, you will receive a track & trace code. This allows you to track the status of your application online. You will be informed by email when your document is ready.
Collect your document
You can collect your document from the embassy in Harare between 8.00 and 11.00 Monday to Friday. You do not need to make an appointment. First check which days our offices are closed.
Have your document sent by post
You can also have your new passport or ID card sent to you. Please provide a prepaid, self-addressed envelope when you submit your application. You will have to pay the postage charge yourself.
What happens to my old passport or ID card?
The embassy will cancel your old passport or ID card and then return it to you.
If your old document contains visas or residence permits that are still valid and you want to keep those pages intact, you should make this known beforehand.
If you have any questions, please contact the embassy in Harare.