Applying for a passport or ID card if you live in Luxembourg

Are you a Dutch national living in Luxembourg ? And do you want to renew or apply for a Dutch passport or identity card (ID card)? You can do so at the Netherlands embassy in Luxembourg. You can also lodge your application at a Dutch border municipality or at the Schiphol desk.

Due to the coronavirus, the possibilities to apply for a passport or ID card at an embassy or consulate-general are limited. This also applies to applications at an office of an external service provider such as VFS Global. To see if it is possible to make an appointment, please check the online appointment system (unless otherwise indicated). If no times are available, it is not yet possible to submit an application at the embassy, consulate general or VFS Global. In that case, for the time being you can only submit your application at a number of Dutch border municipalities and at Schiphol.

Step 1: Create your personal checklist

It is important for your passport or ID card application that you bring the correct documents with you. Therefore, per passport or ID card first create a personal checklist for each application.  Then you’ll know what documents to bring.

Note: step 2 shows you whether there are additional document requirements in the country you live in.

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  • You must appear in person to apply for your passport. Someone else is not allowed to do this for you. This also applies to someone under the age of 18. He or she must also be present at the application.
  • You may need to have the original legalised.
  • You may provide documents in Dutch, English, German or French. Abroad and at the passport desk at Schiphol airport in Amsterdam, you may also provide documents from the civil registrar in Spanish. If your documents are in another language, you must have them translated by a sworn translator.
  • You may be asked to provide additional documents.

Once you have completed your checklist, please continue with step 2.

Step 2: Check the additional requirements for Luxembourg

Your documents may need to meet additional requirements in a given country. Below you can find out about the requirements for Luxembourg.

Proof of legal residence

You must provide proof of legal residence in the country where you live.

In Luxemburg you can do this by providing one of the following documents:

  • certificat de résidence avec mention de la nationalité
  • if you also hold the Luxembourg nationality: a valid Luxembourg passport or ID card.

Residents from Belgium can do this by providing one of the following documents:

  • certificat de résidence avec mention de la nationalité 
  • domicile avec mention de la nationalité

Residents from Germany can do this by providing one of the following documents:

  • Aufenthaltbescheinigung mit Staatsangehörigkeit of Meldebescheinigung mit Staatsangehörigkeit

Residents from France can do this by providing one of the following documents:

  • certificat/déclaration (legalised by the municipality) de domicile avec mention de la nationalité

Residents from Switserland can do this by providing one of the following documents:

  • Wohnsitzbescheinigung mit Staatsangehörigkeit of attestation de domicile avec mention de la nationalité

First-time application

If, according to your personal checklist (step 1), you need to get a document legalised, and the multilingual extract of your birth certificate or marriage certificate was issued in Luxembourg, legalisation is not necessary. You can use these documents directly to apply for a passport or ID card.

Do you have a document from another country? Then check whether it needs to be legalised.

Step 3: Apply at a Dutch border municipality or at Schiphol Airport

If you want to apply for your passport or ID card in the Netherlands, you can do so at one of the Dutch border municipalities or at Schiphol Airport.

Step 4: Apply in Luxembourg

If you want to apply for your passport or ID card in Luxembourg, first make sure you have all the required documents. You can see which documents you need by completing the checklist (step 1). You should also check what additional requirements apply in Luxembourg (step 2). Then you can make an appointment.

How do I make an appointment?

You can make an appointment online to visit the embassy in Luxembourg.

How much will it cost?

You can find the price of a passport or ID card in the overview of consular fees in Luxembourg.

Payments can be made by debit or credit card (V-Pay, Maestro, Visa and Mastercard), in euros (EUR).

How long will it take?

The Ministry of Foreign Affairs will first determine if you are a Dutch national. If so, you are entitled to a passport or ID card.

Your passport or ID card will be ready in about 3 to 4 weeks. You may be asked to provide additional documents to help us assess your application. In that case, the decision period will be extended.

What if I need my passport or ID card in the meantime?

If you need your current passport or ID card while your application is being processed, you can hand it in later, when you come to collect your new one. If your new document is being sent to you by post, you must first send your current passport or ID card to the embassy. Only then will the new document be posted to you.

How can I track my application?

When you apply for a travel document in Luxembourg, you will receive a track & trace code. This allows you to track the status of your application online. You will be informed by email when your document is ready.

Have your document sent by post

Passport

You can also have your new passport sent to you by courier. You will have to pay the EUR 10.00 postage charge yourself. You must pay the postage charge when you submit your application.

ID card

Your new identity card will not be sent by post. You should collect it at the embassy in Luxembourg.

What happens to my old passport or ID card?

The embassy will cancel your old passport or ID card and then return it to you. If your old document contains visas or residence permits that are still valid and you want to keep those pages intact, you should make this known beforehand.

Contact

If you have any questions, please contact the embassy in Luxembourg.