Declaration of marital status in Japan

Do you need a certificate of marital status in Japan? If the local authorities will not issue such a document, the Dutch embassy or consulate can do it instead.

Declaration of marital status

If you wish to marry abroad, you may need a declaration of marital status. To obtain one, you must produce several documents to prove that you are not married or in a registered partnership.

What documents do you need when applying?

If you have never been married

  • proof that you have Dutch nationality, this may be any one of the following documents:
    • a Dutch passport
    • a Dutch national identity card
    • a certificate of Dutch nationality
  • an address and proof of registration of place of residence
  • a declaration of unmarried status from the Dutch municipality where you lived before moving abroad (you can apply for this yourself at the municipality concerned)

If you have previously been married

  • proof that you have Dutch nationality, this may be any one of the following documents:
    • a Dutch passport
    • a Dutch national identity card
    • a certificate of Dutch nationality
  • an address and proof of registration of place of residence
  • divorce certificates, foreign judgments or a death certificate

You may need to have the original legalised and translated. The rules vary per country. 

The term ongehuwd (unmarried)

The term ongehuwd (unmarried) is used only if you have never married or entered into a registered partnership. If you have been married previously or been in a registered partnership, the term gescheiden (which means you have divorced or terminated a registered partnership) or weduwe/weduwnaar (widow/widower) will be used in the declaration. Details of any and all previous marriages or registered partnerships must appear on the document.

Declaration of marital status in this country or region

You can apply in person by making an appointment online with the embassy in Tokyo, or apply in writing by sending an email with the required documents as an attachment to tok-ca@minbuza.nl.

Average processing time

In person

The document can be collected from the security guard from 17.00 on the day on which the request was submitted. It must in any case be collected within one week.

By post

The document can also be sent by post. If you wish to use this service, please bring a JPY 510 Letter Pack with you when you submit your request. A Letter Pack is a standard envelope issued by Japan Post. It can be purchased from most post offices and convenience stores. You can find more information on the Japan Post website.

Make an appointment online with the Dutch embassy in Tokyo. 

As soon as payment and the required supporting documents have been received, the document will be sent to you by registered post within 1 to 2 working days. You must pay the postage charge when you receive the envelope.

Payment

Payments at the Dutch embassy in Tokyo can be made with Dutch bank cards, by Visa or Mastercard, or in cash in Japanese yen (JPY). View the consular fees to find out how much you need to pay.

If you are unable to come to the embassy in person to apply, but want to collect your document in person, you can transfer the €30 fee to the bank account of the Dutch embassy in Tokyo. Send a screenshot of the transfer (or the debit from your account,) as an attachment to your email.

Bank and address details

Bank details
BIC/Swift code: INGBNL2A
IBAN: NL93 INGB 0705454029
Recipient: Ministry of Foreign Affairs, RSO-AZI
Reference: TOK/CA, followed by <name> and <type of declaration>

Address
Embassy of the Kingdom of the Netherlands
Consular Section
3-6-3 Shibakoen, Minato-ku
Tokyo 105-0011