Applying for a minor's first Dutch nationality certificate in Japan

If you live in Japan and your child is a Dutch national, you can apply for their first Dutch nationality certificate at the Dutch embassy in Tokio.

Situation

  • The child has Dutch nationality.
  • The child is under 18.
  • The child has not previously held a Dutch nationality certificate, passport or ID card.
  • The child was not registered in a parent’s passport.

If the child’s situation is different, select the appropriate option under Applying for a Dutch nationality certificate.

What documents do you need?

When you apply for a Dutch nationality certificate, you must provide several documents. For every document, you must provide the original and a photocopy. You may need to have the original legalised and translated. The rules vary by country.

If you are sending the documents by post, you must send legalised official copies.

Identity documents

You should provide all identity documents in your and the child’s name. This includes foreign and expired documents. You do not need to bring expired documents which have already been cancelled (for instance by having a hole punched through them).

Application form

You should bring a completed and signed Dutch nationality certificate application form (PDF, 55 KB) (in Dutch).

Parental consent

Each parent must give permission for a Dutch nationality certificate application to be submitted for the child.

If both parents are able to visit the embassy:
Both parents sign the application form and accompany their child to the embassy. The parents should bring their identity documents with them.

If one or both parents are unable to visit the embassy:
Each parent who is unable to come fills in and signs a declaration of consent. This form is available in Dutch and English. If you live in the Netherlands, you can get a declaration of consent form from your municipality. Make sure your child takes the signed declaration(s) and photocopies of both parents’ passports to the embassy with them.

Guardians

If you are the child’s guardian, you must prove this by presenting an official copy of the relevant court judgment. The official copy must not have been issued more than 1 year ago.

Death certificate

If one or both of the child’s parents are deceased, please provide an official copy of the death certificate(s).

Proof at least one of the child’s parents was a Dutch national at the time of the child’s birth

You must provide proof that at least one of the child’s parents was a Dutch national at the time of the child’s birth.

To do this, please provide one of the following documents:

  • The parent’s Dutch passport, valid at the time of the child’s birth, and a valid residence document for the country where the parent lives.
  • Other documents proving that the parent holds Dutch nationality, such as a naturalisation certificate, a confirmation of nationality acquired through the option procedure, adoption papers or an acknowledgement document.

Proof at least one parent is still a Dutch national

You must provide proof that at least one of the child’s parents still holds Dutch nationality. This can be a Dutch passport and a residence permit for the country where they live. Or another document proving Dutch nationality.

Marriage certificate or certificate of registered partnership

Please provide an official copy of the parent’s marriage certificate or certificate of registered partnership, giving their full names and the date of marriage or registered partnership. The official copy must not have been issued more than 1 year ago. If the child’s parents were not married at the time of the child’s birth, you will need to provide other documents.

Birth certificate

You should provide a complete official copy of your birth certificate or an extract from the register of births, giving the child’s place of birth (not only the state, but also the city, town or village where the child was born) and both parents’ full names. These documents do not need to have been issued recently. Hospital-issued certificates are not accepted.

Proof of legal residence

You must provide proof of legal residence in the country where you and your child live. This could be:

  • a valid visa for the country where you live, and the documents that accompany it
  • a valid residence permit for the country where you and your child live
  • proof of residence, if you live in the European Union, Liechtenstein, Norway, Iceland or Switzerland, such as:
    • a certificate of registration at your municipality
    • a bank statement or utility bill giving your address
    • proof of payment of municipal taxes

How much will it cost?

For information about the cost of applying for a Dutch nationality certificate, see the overview of consular fees.

How long will it take?

The average processing time for applications is 3 weeks. If you are asked provide additional documents, processing may take up to 8 weeks.

How will you receive the document?

You can collect the Dutch nationality certificate from the Dutch embassy in the region. In most cases, the document can also be sent by post.

Applying for a minor's first Dutch nationality certificate in this country or region

You can apply in person by making an appointment online with the embassy in Tokyo, or apply in writing by sending an email with the required documents as an attachment to tok-ca@minbuza.nl.

Average processing time

In person

The document can be collected from the security guard from 17.00 on the day on which the request was submitted. It must in any case be collected within one week..

By post

The document can also be sent by post. If you wish to use this service, please bring a JPY 510 Letter Pack with you when you submit your request. A Letter Pack is a standard envelope issued by Japan Post. It can be purchased from most post offices and convenience stores. You can find more information on the Japan Post website

Make an appointment online with the Dutch embassy in Tokyo.

Payment

Payments at the Dutch embassy in Tokyo can be made with Dutch bank cards, by Visa or Mastercard, or in cash in Japanese yen (JPY). View the consular fees to find out how much you need to pay.

If you are unable to come to the embassy in person to apply, but want to collect your document in person, you can transfer the €30 fee to the bank account of the Dutch embassy in Tokyo. Send a screenshot of the transfer (or the debit from your account,) as an attachment to your email.

Bank and address details

Bank details
BIC/Swift code: INGBNL2A
IBAN: NL93 INGB 0705454029
Recipient: Ministry of Foreign Affairs, RSO-AZI
Reference: TOK/CA, followed by <name> and <type of declaration>

Address
Embassy of the Kingdom of the Netherlands
Consular Section
3-6-3 Shibakoen, Minato-ku
Tokyo 105-0011